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Fleet Coordinator, North (flexible location - Copenhagen, Stockholm, Helsinki or Oslo)

Fleet Coordinator, North (flexible location - Copenhagen, Stockholm, Helsinki or Oslo)

2 Weeks ago • All levels • Operations • Undisclosed

About the job

4 skills required for this role

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data-structures

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team-player

cross-functional

Job Description

The Fleet Coordinator will support Sales, Service, and Delivery teams across the Northern EMEA region (Denmark, Finland, Iceland, Norway, Sweden, and the Baltics). Responsibilities include maintaining visibility into fleet operations, managing day-to-day fleet activities, improving processes and data structures, cooperating with remarketing teams on vehicle trade-in and resale, auditing pricing and inventory, assisting with fleet audits, and working with internal stakeholders to resolve issues and support teams. The role demands strong communication, problem-solving, and data management skills, working within a fast-paced and collaborative environment. This position requires strong attention to detail and proficiency in MS Office Suite. Experience in fleet coordination, cross-functional project management, and knowledge of vehicle registration/insurance claims are beneficial.

Must have:

Fleet coordination experience
Cross-functional project management
Data management & analysis
Process improvement skills
Strong communication skills
Proficiency in MS Office

Good to have:

Vehicle registration processing
Vehicle insurance claims knowledge
Additional language fluency

Perks:

Dynamic work environment
Innovative technology
Ongoing training & development
Competitive compensation & benefits
Tesla share

What to Expect

We are looking for a Fleet Coordnator to support the Sales, Service and Delivery teams in our Northern Region (Denmark, Finland, Iceland, Norway, Sweden, and the Baltics) and to act as the point person for all fleet related questions and continuously overseeing out fleet operations. The Fleet Operations team is responsible for the optimization of the internal fleet of cars across EMEA, working closely with local markets to resolve issues and support teams on the ground. This will involve responding to market requests as well as proactively communicating policies or recommendations that the central Fleet team have identified. As such, you should have a strong customer-focused mindset and a knack for process improvement. You should be a problem solver who can work with many stakeholders and identify key objectives across multiple interests.

This position requires a diligent, dedicated, and reliable team player who always makes the most of existing resources. You should feel comfortable with data and basic data management tools so you can quickly share updates on any fleet-related questions. You will be part of a collaborative, supportive team operating in a fast paced, evolving environment. You can be based in Helsinki, Oslo, Stockholm or Copenhagen.

What You’ll Do

Work with the fleet management team and internal stakeholders (sales, service, marketing, logistics, etc.) to maintain visibility into all our fleet operations: i.e., locations of vehicles, what is the state of the cars, and are there any actions needed to improve the car or change its use
Contact with our service team periodically, updating settlements of insurance claim and vehicle repairing progress, and obtain useful information to fulfill our fleet needs
Cooperate with remarketing team, integrating the vehicle trade-in and resale process to drive allocation of vehicles to various teams (Service, Supercharging, Giga Berlin, etc.)
Manage day-to-day fleet operations, and continuously improve processes and data structures
Audit pricing and manage inventory brochure to ensure correct vehicle assortment is available per market
Assist with periodic physical inventory Fleet Audits and special internal projects

What You’ll Bring

Highly motivated and intelligent self-starter with the desire for constant process improvement and the ability to work under pressure in a fast-paced environment
Previous experience in coordinating in a similar field
Experience in cross-functional project management, and proven ability to drive initiatives to conclusion
Solid understanding of business processes and highly attentive to detail to be able to understand and improve workflows
Outstanding attention to detail
Ability to establish and maintain cooperative working relationships with internal and external partners
Proficiency with MS Office (Excel, Word, PowerPoint) and advanced computer skills
Excellent oral and written communication skills in English
Knowledge of vehicle registration processing and vehicle insurance claims is a plus
Fluency in English required, additional languages are beneficial, but not required

We offer: 

A dynamic and fast-paced environment where inclusion, learning and collaboration are key to success
The chance to work with innovative technology, advanced tools and software
Ongoing training and development to help you grow your skills and career
A competitive compensation and benefits package including Tesla share

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