HR & Office Coordinator

RETHINK MANUFACTURING  

The only way to ignite change is to build the best team. At Bright Machines®, we’re innovators and experts in our craft who have joined together to create a new category of manufacturing that will help transform the industry. We believe software and data are the answer, thoughtfully applied to solve our customers’ unique challenges. Through intelligent automation, we give factories newfound flexibility, scalability, and resilience. We deliver products to meet the demands of today while building a platform to take advantage of what comes next.  

Working with us means you’ll have the opportunity to make lasting, impactful changes for our company and our customers. If you’re ready to apply your exceptional skills to create the factory of the future, we’d love to speak with you. 

ABOUT THE ROLE

As an HR & Office Coordinator, you’ll play a central role in shaping both the employee experience and the daily operations of our office. You’ll be a go-to resource for employees, a key player in fostering our culture, and the behind-the-scenes engine keeping things running smoothly. 

You will collaborate closely with the People team to support initiatives that make our company a great place to work. At the same time, you'll own day-to-day office operations and vendor relationships to create a welcoming, efficient, and well-managed workplace. 

This is a highly cross-functional role that balances detailed administrative work with creative problem-solving and a passion for people.

• Manage daily office operations, including ordering supplies, coordinating restocks, and communicating updates or changes to the team 
• Serve as the main point of contact for building management and office service providers 
• Oversee office food and snack programs, including Forkable and vendor-managed services 
• Coordinate employee engagement initiatives, including company events, celebrations, milestone gifts, and employee swag 
• Maintain the overall look and feel of the office to ensure a clean, welcoming, and productive environment 
• Coordinate on-site logistics for meetings, visitors, and employee events 
• Manage vendor relationships for HR and office needs, including tracking contracts, processing invoices, and sourcing new vendors 
• Support additional companywide projects and administration needs such as travel vendors, training coordination, off-sites etc.   
• Support or lead other HR key projects such as remote employee support, onboarding administration, vendor and supply management, background checks, and workplace improvements 

• At least two years of experience in HR administration, office coordination, or a similar hybrid role 
• Strong organizational skills and attention to detail 
• Friendly and approachable with strong written and verbal communication skills 
• Comfortable juggling multiple priorities in a fast-paced environment 
• Experience working within a tech organization or a scaling startup 
• Ability to work 5 days in office in San Francisco  

• Experience supporting both in-office and remote teams 
• Familiarity with vendor management and procurement processes 
• Ability to create a welcoming, well-designed physical environment 
• Experience working with HRIS platforms (BambooHR, or similar) 

• You are people-first and passionate about building a positive employee experience 
• You thrive in a fast-paced, startup environment and are proactive about jumping in 
• You take pride in creating organized, beautiful, and functional workspaces 
• You care deeply about company culture and enjoy bringing people together 
• You’re a team player who acts with integrity and takes ownership of your work 

BE EMPOWERED TO CHANGE AN INDUSTRY 

Bright Machines is an industry-leading software and robotics company that provides a full-stack automation solution for manufacturing. Bright Machines’ flexible automated assembly and disassembly specializes in the AI backbone – AI hardware infrastructure. By leveraging computer vision, machine learning, and software applications, Bright Machines reimagines the way products can be designed and manufactured.

Bright Machines is headquartered in San Francisco, California, with an integration center in Guadalajara, Mexico. The company has been recognized as one of Forbes’ AI 50, awarded “Best AI-based Solution for Manufacturing” by AI Breakthrough, named a “Technology Pioneer” by the World Economic Forum, and highlighted by several other leading technology and innovation organizations.