Administrative Assistant - Part Time On Site

About Tekion:

Positively disrupting an industry that has not seen any innovation in over 50 years, Tekion has challenged the paradigm with the first and fastest cloud-native automotive platform that includes the revolutionary Automotive Retail Cloud (ARC) for retailers, Automotive Enterprise Cloud (AEC) for manufacturers and other large automotive enterprises and Automotive Partner Cloud (APC) for technology and industry partners. Tekion connects the entire spectrum of the automotive retail ecosystem through one seamless platform. The transformative platform uses cutting-edge technology, big data, machine learning, and AI to seamlessly bring together OEMs, retailers/dealers and consumers. With its highly configurable integration and greater customer engagement capabilities, Tekion is enabling the best automotive retail experiences ever. Tekion employs close to 3,000 people across North America, Asia and Europe.

*This role is budgeted for up to 20 hours per week.

Job Description

Based in Pleasanton, California, Tekion is hiring an Administrative Assistant.  This role will be located in the HQ office. This role will play a pivotal role in assistants our Executive Assistants with general administrative tasks and executive support.  Our ideal candidate is highly organized, proactive, and collaborative with a can-do attitude.  Using exceptional communication skills and multitasking ability to effectively help optimize a well-run executive team.   

Key Responsibilities

• Assist Executive Assistant with daily tasks including calendar management, travel, and expense submission for multiple VPs
• Manages the Pleasanton office support needs including receiving/distributing mail in a prompt manner and scanning and forwarding as needed.
• Take ownership of assigned tasks, which may include coordination and support of varying departments and internal teams
• Preparing for meetings and tracking frequency
• Collaborate with the general admin group to ensure smooth day-to-day operations.
• Provide backup support for other administrative staff during absences or peak periods.
• Help track and follow up on action items and deadlines.
• Become a trusted resource in helping to support higher-impact projects
• At times may be asked to review written communication and internal communications on behalf of leaders
• Provide backup support to the Office Manager.
• Assist with event planning and logistics

Skills and Experience

• 2+ years of support in a high growth, fast-moving organization in an administrative capacity 
• Proficient in understanding when support is needed and proactively offering support
• Highly achievement orientated and capable of operating at a fast pace with a high level of complexity
• Ability to handle shifting priorities and willingness to take on whatever task needed
• Friendly, positive, professional demeanor always
• Ability to handle confidential information with discretion.
• Microsoft Suite efficiency required
• High School diploma

Preferred Skills

• Team player with a positive, can-do attitude.
• Comfortable working in a fast-paced, evolving environment.
• Strong attention to detail and problem-solving skills.

Perks and Benefits

• Competitive compensation and generous stock options  
• 100% employer-paid top-of-the-line medical, dental and vision coverage 
• Great benefits including unlimited PTO, parental leave and free snacks and beverages 
• The opportunity to work with some of the brightest minds from Silicon Valley’s most dominant and successful companies  
• Be part of an early stage, hyper-growth start-up with the opportunity to grow and prosper   
• Work on the latest and coolest technologies – everything is home-grown and built ground-up  
• A dynamic work environment with a strong sense of community and collaboration  
• The open and transparent culture that encourages innovation, rewards performance and discourages hierarchy  
• Exciting opportunities for career growth and development  

Current Tekion Employees – Please apply via Greenhouse Internal Job Board

Tekion is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, victim of violence or having a family member who is a victim of violence, the intersectionality of two or more protected categories, or other applicable legally protected characteristics. 

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