Assistant de direction | CDI | H/F

5 Months ago • All levels • Administrative

Job Summary

Job Description

This role involves managing the schedules of four Assurance partners, including internal and client meetings, travel arrangements, and correspondence. Responsibilities also encompass accounts payable tasks such as preparing engagement letters, managing deadlines, creating OTPs, and formatting reports. Additional duties include updating various tracking documents (engagement letter tracking, mandate tracking, CAC backlogs, etc.), preparing data for partner portfolio updates, managing vendor relationships, and processing purchase orders. The ideal candidate will have a strong organizational aptitude, the ability to multitask and prioritize effectively in a demanding environment, and excellent communication skills.
Must have:
  • Strong organizational skills and attention to detail
  • Ability to prioritize and manage multiple tasks simultaneously
  • Proficiency in Microsoft Office Suite
  • Excellent written and verbal communication skills
  • Experience in a similar administrative role
Good to have:
  • Experience in accounting or auditing
  • English language proficiency
Perks:
  • Flexible work arrangements (telework, flexible hours)
  • On-site amenities (park, gym, cafeteria)
  • International and internal mobility opportunities
  • Skill development programs
  • Social impact initiatives
  • Sustainable mobility pass
  • Wellness programs
  • Family care support
  • Paid time off
  • Health and welfare benefits
  • Company restaurant and meal vouchers

Job Details

Line of Service

Internal Firm Services

Industry/Sector

Not Applicable

Specialism

IFS - Internal Firm Services - Other

Management Level

Associate

Job Description & Summary

Assistant de direction

Nous recherchons un(e) assistant(e) de direction pour rejoindre l’équipe des assistant(e)s Assurance du bureau de Lille. Le rôle implique une polyvalence et un esprit d’équipe accrus.

L’assistant(e) doit être capable de hiérarchiser les priorités, de gérer plusieurs tâches simultanément et de s’adapter rapidement à de nouveaux outils.

Ce que vous pouvez attendre de nous :

1) Gestion de l’agenda des 4 Associés Assurance :

• organisation des réunions internes, des réunions clients

• organisation des déplacements professionnels

• gestion des appels

• gestion du courrier entrant et sortant • classement

2) Commissariat aux comptes (CAC) :

• préparation des lettres de mission (LM) et des échéanciers (vérification des budgets et des dates d’intervention), pour les LM CAC et les LM relatives aux missions spéciales ; gérer l’envoi et le suivi des documents

• création des OTP à chaque nouvelle mission • mise en page des rapports (forme) • revue des rapports (fond : date du rapport en corrélation avec la date d’AG, organe de nomination, etc) ; mise à la signature des associés

• mise en forme de delivrables (accusé de réception, interoffice, memo, etc) pour les clients référés

• gestion des mandats CAC (nomination/démission) ; récolte des informations nécessaires ; courrier d’acceptation/renouvellement de mandat à préparer dans SAM

• mise à jour des fiches mandats dans Dpelect

• contrôle des données financières et des honoraires/heures pour les déclarations d’activité ; validation avec les associés

• courriers divers (réponse aux convocations, notes internes, etc)

• appels d’offres/propositions de services : mise en page, relecture et dépôt le cas échéant sur les plateformes ad hoc • classement

3) Documents de suivi

• mise à jour des différents documents de suivi qui servent à piloter l’activité du bureau : suivi LM, suivi des mandats, rétroplanning CAC, suivi des rapports spéciaux (rapports de carence par exemple) etc

4) Budget/portefeuille

• préparation des données chiffrées nécessaires à l’établissement du portefeuille des associés 2 fois/an

5) Achats/bon de commande

• référencement des fournisseurs/prestataires, création et suivi des bons de commandes …) dans le cadre d’organisation d’évènements.

Cette liste est non exhaustive. Vous pourrez être amené(e) à effectuer d’autres tâches en lien avec la vie quotidienne du bureau.

Ce que nous pouvons attendre de vous :

Diplôme d’Assistanat de direction ou similaire avec un minimum d’expérience dans un poste similaire.

Compétences requises

• Sens de l’organisation et rigueur.

• Capacité à gérer les priorités et à travailler dans un environnement exigeant.

• Capacité à travailler en équipe et de manière autonome. Une expérience préalable dans un rôle similaire est un plus.

• Esprit d’initiative et attitude proactive.

• Sens de la confidentialité, discrétion et diplomatie.

• Capacité à résoudre les problèmes et à prendre des décisions.

• Maîtrise des outils bureautiques (Pack office Microsoft).

• Excellentes compétences en communication orale et écrite.

• Un bon niveau d’anglais est un plus.

Ces avantages que nous vous offrons :

Environnement de travail et Flexibilité 

  • Flexibilité avec la charte FlexWork : télétravail étendu, mobilité géographique, FlexTime, Dress for your day 

  • Crystal Park (site de Neuilly-sur-Seine) : parc privatif de 2 hectares, conciergerie, salle de musique, salle de sport, Café Joyeux

Développement 

  • Mobilité internationale et mobilité interne à partir de 12 mois d’ancienneté

  • Programme New World. New Skills pour monter en compétences sur les enjeux de demain (ESG, technologies, inclusion des diversités) et accès à une plateforme de formation à la demande 

Engagement 

  • Crédit de 3 jours par an sur le temps de travail pour des missions d’engagement sociétal

  • Pass mobilité durable pour couvrir vos dépenses de mobilité durable

Santé/Bien-être 

  • Programme Be Well, Work Well pour prendre soin de sa santé (partenariat Gymlib, application United heroes, associations sportives, formations mindfulness…)

  • Programme Family Care pour vous accompagner dans vos projets de parentalité comme dans les moments difficiles

Et aussi : RTT, mutuelle santé et prévoyance, restaurants d'entreprise et titres-restaurants, avantages du Comité Inter-Entreprises… 

Toutes nos offres sont ouvertes aux personnes en situation de handicap. 

#assistanat

Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required:

Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Accepting Feedback, Accepting Feedback, Active Listening, Administrative Support, Agile Database Administration, Business Process Improvement, Calendar Management, Change Management, Clerical Support, Collaborative Forecasting, Communication, Communications Management, Concur Travel, Conducting Research, Confidential Information Handling, Corporate Records Management, Correspondence Management, Credentialing Database, Customer Relationship Management, Customer Service Excellence, Customer Service Management, Data Entry, Deployment Coordination, Digital Development, Document Scanning {+ 45 more}

Desired Languages (If blank, desired languages not specified)

Travel Requirements

0%

Available for Work Visa Sponsorship?

Yes

Government Clearance Required?

No

Job Posting End Date

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