Employment Operations Specialist

2 Months ago • 2 Years + • Operations

Job Summary

Job Description

N-iX seeks an Employment Operations Specialist to strengthen its team. Responsibilities include maintaining personnel records, processing employee admissions/transfers/dismissals, managing leaves and vacation schedules, maintaining time reporting records, archiving files, and collaborating with other corporate functions. The role requires meticulous record-keeping, adherence to labor laws, and proficient use of personnel documentation systems. Strong organizational and communication skills are essential. The role involves handling a variety of administrative tasks related to employee lifecycle management, ensuring accurate and timely processing of all personnel-related documentation.
Must have:
  • 2+ years HR experience
  • Personnel record keeping
  • Labor law compliance
  • Data entry and record management
  • Ukrainian Labor Code knowledge
  • Document management & archiving
Good to have:
  • Dyia City legal regime understanding
  • Intermediate English
Perks:
  • Flexible work format
  • Competitive salary & benefits
  • Career growth opportunities
  • Professional development tools
  • Education reimbursement
  • Corporate events

Job Details

 N-iX is a software development service company that helps businesses across the globe develop successful software products. Founded in 2002 in Lviv, N-iX has come a long way and increased its presence in 9 countries Poland, Ukraine, Sweden, Romania, Bulgaria, Malta, the UK, the US, and Colombia. Today, we are a strong community of 2,000+ professionals and a reliable partner for global industry leaders and Fortune 500 companies.

Now we have an open position of Employment Operations Specialist. As a Employment Specialist, you will be one of the key team members who will strengthen the N-iX team and contribute to the development of our Employment function. 

Responsibilities:

  • Keeping personnel records of enterprises and their units according to standardized forms of primary accounting documentation
  • Timely processing of employee admission, transfers, and dismissals in compliance with labor legislation, regulations, instructions, and orders of the enterprise's management, as well as other established personnel documentation
  • Compiling and maintaining personal files of employees, making changes related to employment activities
  • Keeping track of employee leaves, ensuring the creation and adherence to vacation schedules, and issuing relevant orders
  • Job descriptions and staffing schedules
  • Maintaining time reporting records
  • Archiving personnel files and preparing documents for submission to the state authorities
  • Collaboration with associated corporate functions in implementing changes
  • Organizing and control the signing and storage of personnel document (including Electronic Document Workflow) 

Requirements:

  • Mandatory 2 years of work experience as a HR Inspector
  • Relevant education (economics, law, administration)
  • Understanding of the specifics of the legal regime in Dyia City will be an advantage  
  • Excellent knowledge of Ukrainian Labor Code
  • Intermediate level of English
  • Familiarity with methodological materials on personnel accounting and movement
  • Attention to detail, organizational skills, and responsibility

We offer*:

  • Flexible working format - remote, office-based or flexible
  • A competitive salary and good compensation package
  • Personalized career growth
  • Professional development tools (mentorship program, tech talks and trainings, centers of excellence, and more)
  • Active tech communities with regular knowledge sharing
  • Education reimbursement
  • Memorable anniversary presents
  • Corporate events and team buildings
  • Other location-specific benefits

*not applicable for freelancers

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