Recruiting Operations Specialist (Growth team)

About Scale

At Scale AI, our mission is to accelerate the development of AI applications. For 8 years, Scale has been the leading AI data foundry, helping fuel the most exciting advancements in AI, including: generative AI, defense applications, and autonomous vehicles. With our recent Series F round, we’re accelerating the abundance of frontier data to pave the road to Artificial General Intelligence (AGI), and building upon our prior model evaluation work with enterprise customers and governments, to deepen our capabilities and offerings for both public and private evaluations.

As a Recruiting Operation Specialist for Growth, you will partner directly with other leaders on Recruiting, People, Finance, Growth and IT and work closely with department heads and the executive team.  You will own all things related to global recruiting operations including TA systems and tools, marketing and talent brand, internal compliance and processes, candidate experience and more. You will develop strategies to solve immediate issues all while planning for future growth and scale. You are a  builder: unafraid to try new things, build new processes, or test creative new strategies. You thrive on details and operational excellence and hold a high bar for yourself, your peers, and your team. You are excited about setting the tone of our recruiting strategy and being a key part of the leadership team. 

You will:

• Be an integral member of the Growth Recruiting team, serving as a partner and the subject matter expert for all recruiting systems (ATS: Greenhouse), tools, and processes, and provide training/onboarding as needed
• Act as a key player in keeping all the internal hiring data clean and up-to-date in our systems
• Be the driver behind impactful changes in the ATS and improvements to the recruiting workflow
• Collaborate on internal initiatives to build out and improve data infrastructure and reporting
• Proactively flag discrepancies in hiring plans, requisitions, interview plans, JDs, offer details, etc. and maintain data integrity and operational excellence within the team
• Partner closely with Ops, Growth, HR Ops, HRBP, and IT to build efficiencies in our recruiting process utilizing the systems available to us
• Work from the San Francisco office 3x per week

Ideally you’d have:

• Minimum of 3- 7 years of experience working in RecOps at a rapidly growing company
• Extensive experience using Greenhouse as a Site Admin (user permissions, approvals, custom options) and pulling ad hoc reports using our internal TA tools (report connector, reporting capabilities, and limitations)
• Strong knowledge of Gsuite (VLOOKUP, pivot tables, data validation, conditional statements and formatting, filters, etc.)
• Excellent communication skills—written and verbal, and the ability to adjust based on the audience
• Must have a deep understanding of Recruiting Pipelines, Funnels and Conversion metrics
• Demonstrated excellent project management skills, ability to pull and manipulate people data sets, critically analyze existing processes, and identify opportunities for process improvement
• Ability to work with cross-functional partners 

Nice to Haves:

• Ability to write SQL queries 
• Previous startup experience
• Experience with various TA tools such as Modernloop, Headcount365, Gem, and LinkedIn
• Extreme attention to detail

The hourly salary range for this full-time position in San Francisco, CA is $60 to 65/hr. This is a hybrid position - must be in-office 2x a week in San Francisco, CA.  The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position, determined by work location and additional factors, including job-related skills, experience, interview performance, and relevant education or training.