Sr. Manager, Event Hospitality & Delivery

Who We Are:

On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion. From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and official service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals. The company also owns and operates a number of unique and exclusive experiences, transforming the most dynamic live events into a lifetime of memories. On Location is a subsidiary of Endeavor, a global sports and entertainment company.

The Role and What You’ll Do:

We are searching for a talented, motivated and highly-detailed Senior Manager (8+ years) to join our large-scale Event Production & Hospitality Delivery team to oversee some amazing experiences in the Sports Industry. Our team is responsible for planning events for 50 to 5,500 guests in the Sports Industry. The ideal candidate is a creative and analytical thinker with strong project management and budget tracking skills. Must demonstrate exceptional organizational abilities, superb interpersonal skills, multi-tasking skills, and excellent time-management.

Priorities can often change in our fast-paced environment, so this role includes, but is not limited to, the following: 

• Strategic Planning: Develop and implement event planning strategies, budgets and overall production of events
• Oversee and strategize project milestones and deadlines for multi-faceted events or a portfolio of events
• Lead efforts to Forecast, qualify and maintain event budgets
• Proactively manage P&L, track expenditures and cash flow reports
• Independently manage multiple event disciplines to include Event Operations, Production & Décor, Technical and Graphics
• Lead project team and move work forward daily within team environment
• Manage relationships with executives, clients and partners
• Negotiate vendor, service and venue contracts
• Oversee production of diagrams and comply with fire marshal codes/permitting requirements
• Identify and mitigate potential risks associated with events
• Facilitate and lead production meetings and communications with key staff and vendors
• Manage and oversee onsite staff and vendors
• Troubleshoot, anticipate and act proactively on all event aspects leading up to and onsite
• Lead or support proposals and pitch meetings
• Experience maintaining and managing client relationships
• Update senior management on regular cadence

Administrative & Other Responsibilities

• Lead and mentor event teams and directly manage junior staff
• Support recruitment, training and development of staff
• Expense Reports
• Process Invoices
• File storage
• Weekly hours billing reports

Other Duties & Responsibilities

Strong communication, leadership, problem-solving, organizational and interpersonal abilities, alongside adaptability, flexibility and creativity

This job description is not designed to cover or contain a comprehensive listing of the employee's activities, duties, or responsibilities for this job.  Duties, obligations, and activities may change at any time with or without notice.

You Have These:

• Minimum of eight years of experience in event production
• Bachelor's Degree in Business, Communications, Public Relations, Marketing, Hospitality Management, Sports Management, or a related field, or equivalent experience required

• Proficient user of Microsoft Office Suite | Adobe Acrobat | Zoom | DocuSign
• Highly organized and process-oriented
• Attention to detail, carefully following instructions and checking work for accuracy
• Ability to multi-task and remain calm in high-pressure situations
• Strong communication and interpersonal skills
• Good timekeeping and work ethic that is characterized by commitment, motivation, and energy

We’d Love If You Also Have These: 

• Knowledge of FileMaker| Keynote | SharePoint | Smartsheets | Microsoft Teams
• Prior experience with outdoor events (large-scale events a plus)
• Flexibility and positive attitude to work long days, evenings, weekends and holidays when necessary
• Interest in NCAA Championship Events – Wrestling, Ice Hockey, Baseball, Softball, Basketball, Volleyball
• Basic knowledge of NFL football

Travel: Must be adaptable with work and travel schedule and be available to travel for work during holidays.  This position may require up to 30-40% travel.

How we work: 

TKO is at the center of sports, media, and entertainment and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.

Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.