Outscal Logooutscal logo

Assistant to the CEO

5 Days ago • 2 Years + • Administrative • $46,000 PA - $56,000 PA

Job Summary

Job Description

The Assistant to the CEO at DNEG will provide high-level administrative support, managing calendars, communications, and key projects. Responsibilities include scheduling appointments and travel, liaising with internal/external stakeholders, coordinating meetings, preparing documents, assisting with special projects, and handling sensitive information with discretion. The role demands strong organizational skills, attention to detail, excellent communication, and the ability to work independently and in a fast-paced environment. Flexibility to work early mornings, evenings, and weekends is required. This on-site position necessitates regular presence at both the office and the CEO's residence.
Must have:
  • Calendar management
  • Communication liaison
  • Meeting coordination
  • Document management
  • Project management
  • Confidentiality
  • Travel coordination
  • Event planning
  • Flexible hours
  • 2+ years senior admin experience

Job Details

Description

Position at DNEG

We are seeking a proactive, highly organized, and detail-oriented Assistant to provide high-
level administrative support to the CEO. This position plays a pivotal role in ensuring
efficiency and effectiveness by managing calendars, communications, and a variety of key
projects. The ideal candidate will be a dynamic problem-solver with excellent communication
skills and the ability to handle sensitive information with the utmost discretion. This is an on-
site role requiring regular in-person presence at the office and the CEO’s residence. The
position also demands flexibility to accommodate early morning, evening and weekend work
when needed.
 

Key Responsibilities

  • Calendar Management: Schedule and manage appointments, meetings, and travel arrangements, ensuring all commitments are met with precision.
  • Communication Liaison: Serve as the main point of contact between internal/external stakeholders. Manage phone calls, emails, and other correspondence.
  • Meeting Coordination: Organize, prepare for, and attend meetings, including
  • drafting agendas, taking minutes, and following up on action items.
  • Document Management: Prepare reports, presentations, and other documents. Ensure that critical files are organized and accessible.
  • Project Management: Assist with special projects, manage deadlines, and support the execution of company initiatives.
  • Confidentiality & Discretion: Handle sensitive information with the highest level of confidentiality and professionalism.
  • Travel Coordination: Arrange travel logistics including flights, accommodations, transportation, and itineraries.
  • Event Planning: Manage breakfast/lunch/dinner meetings/events at the CEO's residence, ensuring seamless execution.
  • Flexible Work Hours: Ability to work flexible hours, including evenings and weekends, to accommodate schedule and commitments.
  • Additional Administrative Support: Perform various ad hoc tasks as required.
 
Key Requirements
  • Minimum 2 years of experience in a senior administration role, preferably in entertainment, post-production, or media
  • Strong understanding of studio workflows, post-production processes, and industry deal structures
  • Exceptional organizational skills, attention to detail, and ability to multitask
  • Ability to thrive in a high-pressure, deadline-driven environment
  • Strong written and verbal communication skills, with an ability to liaise with high-
    profile clients and executives
  • Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools
  • Ability to work independently and resolve challenges as they arise
  • Exceptional discretion, professionalism, and ability to handle sensitive information
  • Flexibility and adaptability to manage shifting priorities and last-minute requests

 

 

The base salary range for this full-time position is $46,000 to $56,000 USD. DNEG salary ranges are determined by function, department, level, and location. An individual's pay within a given range is determined by their transferrable or job-related skills and work experience. Salary ranges are modified from time to time based on external market data collected through our third-party surveys.


About Us
We are DNEG, one of the world’s leading visual effects and animation companies for the creation of award-winning feature film, television, and multiplatform content. We employ more than 9,000 people with worldwide offices and studios across North America (Los Angeles, Montréal, Toronto, Vancouver), Europe (London), Asia (Bangalore, Mohali, Chennai, Mumbai) and Australia (Sydney).

Similar Jobs

AGS - American Gaming Systems - Field Service Technician I

AGS - American Gaming Systems

New Hampshire, United States (On-Site)
1 Month ago
Intrepid Studios,  Inc  - Human Resources Manager

Intrepid Studios, Inc

Canada (On-Site)
7 Months ago
Rank group - Customer Experience Executive

Rank group

Sheffield, England, United Kingdom (On-Site)
4 Months ago
Cloud Imperium Games - Senior IT Support Specialist

Cloud Imperium Games

Manchester, England, United Kingdom (On-Site)
1 Month ago
Evolution - Commercial Analyst

Evolution

St. Julian's, Malta (On-Site)
2 Months ago
Hologate gmbh - IT Support

Hologate gmbh

Munich, Bavaria, Germany (On-Site)
5 Days ago
PwC - Team Assistent:in (w/m/d)

PwC

Vienna, Vienna, Austria (Hybrid)
5 Months ago
Playtika - Incident Engineer

Playtika

Poland (Hybrid)
2 Months ago
Mattel  Inc  - American Girl NYC Server (Seasonal)

Mattel Inc

New York, New York, United States (On-Site)
1 Week ago
Next Level Business Services - DB2 DBA

Next Level Business Services

Columbus, Ohio, United States (On-Site)
5 Months ago

Get notifed when new similar jobs are uploaded

Similar Skill Jobs

On Location - Sr. Coordinator - Design, Production & Hospitality

On Location

Raleigh, North Carolina, United States (Hybrid)
3 Months ago
Daybreak Game Company LLC - QA Analyst

Daybreak Game Company LLC

San Diego, California, United States (Hybrid)
2 Months ago
PwC - VAT Compliance Specialist

PwC

Nicosia, Nicosia, Cyprus (On-Site)
2 Months ago
The Walt Disney Company - Marine, Ports and Itinerary Planning Manager

The Walt Disney Company

Celebration, Florida, United States (On-Site)
1 Month ago
HP - HR Systems Project Manager

HP

Tlaquepaque, Jalisco, Mexico (On-Site)
6 Months ago
Rockstar Games - Workplace Services Manager

Rockstar Games

London, England, United Kingdom (On-Site)
1 Week ago
The Pokemon Company International - Game Designer II - Trading Card Game

The Pokemon Company International

Bellevue, Washington, United States (Hybrid)
5 Days ago
HoYoverse - Office Manager (Los Angeles, U.S.)

HoYoverse

Santa Monica, California, United States (On-Site)
10 Months ago
ComeOn Group - PPC Specialist

ComeOn Group

St. Julian's, Malta (Hybrid)
1 Week ago
The Walt Disney Company - Title Planning Supervisor

The Walt Disney Company

London, England, United Kingdom (Hybrid)
21 Hours ago

Get notifed when new similar jobs are uploaded

Jobs in Los Angeles, California, United States

The Walt Disney Company - Vacation Club Guide - Timeshare Sales

The Walt Disney Company

Kapolei, Hawaii, United States (On-Site)
21 Hours ago
Intrepid Studios,  Inc  - Associate Systems Designer

Intrepid Studios, Inc

San Diego, California, United States (On-Site)
1 Month ago
ByteDance - Software Engineer, Payment Network

ByteDance

Seattle, Washington, United States (On-Site)
21 Hours ago
Inworld AI - Controller  - USA

Inworld AI

Mountain View, California, United States (Remote)
2 Months ago
The Walt Disney Company - Senior Technical Account Manager

The Walt Disney Company

New York, New York, United States (Hybrid)
1 Day ago
PlayStation Global - Senior Designer, Franchise Management

PlayStation Global

United States (Remote)
2 Months ago
ByteDance - Software Engineer - Serverless Compute Infrastructure

ByteDance

San Jose, California, United States (On-Site)
1 Month ago
PlayStation Global - Security Analyst, Global Security Risk

PlayStation Global

Carlsbad, California, United States (On-Site)
2 Weeks ago
The Walt Disney Company - Technology Procurement Analyst I

The Walt Disney Company

Bristol, Connecticut, United States (On-Site)
1 Day ago
ByteDance - Research scientist, Foundation Model(LLM)

ByteDance

San Jose, California, United States (On-Site)
4 Months ago

Get notifed when new similar jobs are uploaded

Administrative Jobs

version 1 - Senior JDE CNC Consultant

version 1

Bengaluru, Karnataka, India (On-Site)
3 Months ago
Next Level Business Services - Security BA

Next Level Business Services

Atlanta, Georgia, United States (On-Site)
5 Months ago
PhonePe - Site Reliability Engineer

PhonePe

Bengaluru, Karnataka, India (On-Site)
4 Months ago
Ubisoft - Application Specialist

Ubisoft

Bucharest, Bucharest, Romania (On-Site)
1 Week ago
RoofStack - Senior Purchasing Specialist

RoofStack

İstanbul, İstanbul, Türkiye (On-Site)
1 Week ago
QUANTIC DREAM - Payroll Specialist

QUANTIC DREAM

Montreal, Quebec, Canada (Hybrid)
2 Months ago
Casumo - IT System Administrator

Casumo

Malta (On-Site)
1 Week ago
The Walt Disney Company - Nail Technician - Tenaya Stone Spa - Part Time

The Walt Disney Company

Anaheim, California, United States (On-Site)
2 Months ago
Tesla - Field Service Technician Supercharging

Tesla

Reykjavík, Reykjavíkurborg, Iceland (On-Site)
1 Month ago
OKX - Senior Administrative Manager

OKX

Singapore, Singapore (On-Site)
5 Months ago

Get notifed when new similar jobs are uploaded

About The Company

DNEG is a world-leading visual entertainment services company for the creation of feature film, television, and multiplatform content, with worldwide offices and studios across North America, Europe, Asia, and Australia.

 

DNEG’s critically acclaimed work has earned the company seven Academy Awards® for Best Visual Effects and numerous BAFTA, Primetime EMMY® Awards and VES Awards for its high-quality VFX work. 


Visit www.dneg.com for DNEG’s current and upcoming projects on behalf of Hollywood and global studio and production company.

Mumbai, Maharashtra, India (On-Site)

London, England, United Kingdom (Remote)

Montreal, Quebec, Canada (Hybrid)

Quebec, Canada (On-Site)

Quebec, Canada (On-Site)

Karnataka, India (On-Site)

Chennai, Tamil Nadu, India (On-Site)

Montreal, Quebec, Canada (Hybrid)

Chennai, Tamil Nadu, India (On-Site)

Mumbai, Maharashtra, India (On-Site)

View All Jobs

Get notified when new jobs are added by DNEG

Level Up Your Career in Game Development!

Transform Your Passion into Profession with Our Comprehensive Courses for Aspiring Game Developers.

Job Common Plug