Outscal Logooutscal logo

Office Administration Specialist

14 Hours ago • 1-3 Years • Administrative

Job Summary

Job Description

The Office Administration Specialist at Keyword Studios in Katowice, Poland, plays a crucial role in ensuring smooth daily operations. Responsibilities encompass managing external vendors, negotiating contracts, preparing reports, creating office policies, supporting internal/external audits, and managing correspondence. The role also involves organizing events, supporting employee well-being initiatives, and providing administrative support to senior management and employees. The ideal candidate will possess strong organizational, communication, and negotiation skills, along with proficiency in Microsoft Office and fluency in Polish and English.
Must have:
  • 1-3 years admin experience in a global company
  • Fluency in Polish and English
  • Strong negotiation & customer service skills
  • Excellent communication & organizational skills
  • Proficient in Microsoft Office
Perks:
  • Private Medical Care
  • EAP system
  • Cafeteria System
  • Leisure Zones in the office

Job Details

Office Administration Specialist takes on various roles within an organization to help ensure effective day-to-day operations. Responsible for organizing efficient work of the office (creating and supervising the observance of appropriate procedures), in charge of managing external vendors and supervision over the supply of articles necessary for the functioning of the office and organizing the work of cooperating companies.

Duties include providing administrative support to senior management and employees. The person is responsible for accommodating guests, planning travel organizing events and a daily office life.

The individual is obliged to maintain confidentiality and show discretion, as well as represent the organization in an ethical and professional manner – also outside the organization.

Requirements

· At least 1-3 years of work experience in an administrative role in global company

· Fluency in both Polish and English

· Strong negotiation skills

· Excellent level of customer service skills

· High level of written and verbal communication skills

· Outstanding organizational skills

· Proficiency in Microsoft Office and high level of computer literacy;

· Cost awareness

· Initiative / entrepreneurship

· Analytical skill and the ability to plan and coordinate tasks

Duties and Responsibilities

· Managing external vendors and suppliers

· Negotiating contracts with suppliers and external contractors

· Preparing reports, summaries and cost settlements

· Creating necessary policies and procedures in the area of responsibility

· Supporting internal/external audits

· Ensuring the correct circulation of correspondence, documents and information (including invoices)

· Participating in projects related to office development

· Proposing and implementing solutions aimed at increasing comfort and well-being of employees

· Assistance in organizing internal/external meetings

· Support and be a backup for the Office Administrator

· Preparing announcements, communication regarding events & CSR activities

· Organizing various company events – planning, communication, resources

· Supporting projects building employee brand - charity and voluntary activities

· Organizing daily office life

· Work within the proper budget

Provide other administration services, as needed

Benefits

Private Medical Care

EAP system for supporting Employees

Cafeteria System

Leisure Zones in the office

Privacy Notice
By providing your information in this application, you understand that we will collect and process your information in accordance with our Applicant Privacy Notice. For more information, please see our Applicant Privacy Notice at https://www.keywordsstudios.com/en/applicant-privacy-notice.

Similar Jobs

Lionsgate Games - Director, Music Supervision & Administration

Lionsgate Games

United States (Remote)
2 Days ago
NVIDIA - Senior Manager, Vendor Management

NVIDIA

Santa Clara, California, United States (On-Site)
1 Week ago
NinjaVan - B2B Account Manager

NinjaVan

Cabuyao, Calabarzon, Philippines (Hybrid)
5 Months ago
4A Games - Community Manager - Malta

4A Games

Sliema, Malta (On-Site)
6 Months ago
Anavation - Senior Staff Officer

Anavation

Linthicum Heights, Maryland, United States (On-Site)
5 Months ago
Xsolla - HR & Office Specialist, Korea

Xsolla

Seoul, South Korea (On-Site)
3 Weeks ago
Evolution - Build Crew Manager

Evolution

Cebu City, Central Visayas, Philippines (On-Site)
2 Months ago
Every matrix - Front Desk Officer

Every matrix

Bucharest, Bucharest, Romania (Hybrid)
2 Months ago
Nintendo - Systems Engineer

Nintendo

Redmond, Washington, United States (Hybrid)
4 Months ago
AVER LLC - Senior SQL Database Administrator

AVER LLC

United States (Remote)
1 Month ago

Get notifed when new similar jobs are uploaded

Similar Skill Jobs

Tesla - AV Support Integration Internship

Tesla

Brandenburg, Germany (On-Site)
1 Month ago
Zuru - Marketing Executive (FMCG/CPG)

Zuru

Auckland, Auckland, New Zealand (On-Site)
2 Months ago
Fliff  Inc  - Senior Financial Controller

Fliff Inc

Philadelphia, Pennsylvania, United States (On-Site)
8 Months ago
The Pokemon Company International - Game Designer II - Trading Card Game

The Pokemon Company International

Bellevue, Washington, United States (Hybrid)
15 Hours ago
Nintendo - Product Coordinator-Nintendo Stores

Nintendo

Redmond, Washington, United States (Hybrid)
3 Months ago
The Walt Disney Company - Graduate Associate, Talent Management

The Walt Disney Company

Burbank, California, United States (On-Site)
2 Days ago
ByteDance - Quality Analyst - ADSEO (Safety)

ByteDance

Gurugram, Haryana, India (On-Site)
1 Day ago
Nintendo - Logistics Specialist

Nintendo

North Bend, Washington, United States (On-Site)
4 Months ago
WongDoody - Production Intern

WongDoody

Stuttgart, Baden-Württemberg, Germany (On-Site)
1 Day ago
Assystems - Sr. Architect

Assystems

Navi Mumbai, Maharashtra, India (On-Site)
4 Months ago

Get notifed when new similar jobs are uploaded

Jobs in Katowice, Silesian Voivodeship, Poland

11 bit studios - Animation Programmer

11 bit studios

Warsaw, Masovian Voivodeship, Poland (Hybrid)
3 Weeks ago
Techland - IT Administrator

Techland

Warsaw, Masovian Voivodeship, Poland (On-Site)
1 Week ago
Nielsen Holdings - Junior Modeling Analyst

Nielsen Holdings

Warsaw, Masovian Voivodeship, Poland (Remote)
2 Months ago
PwC - CLM Support Specialist

PwC

Warsaw, Masovian Voivodeship, Poland (Hybrid)
2 Weeks ago
N-iX - Junior Automation QA (with Python)

N-iX

Poland (Remote)
4 Weeks ago
Keywords Studios (Player Support) - Senior Business Development Manager

Keywords Studios (Player Support)

Silesian Voivodeship, Poland (Remote)
1 Week ago
Push Gaming - Game Developer

Push Gaming

Poland (Hybrid)
1 Day ago
Keywords Studios (Player Support) - Player Support Agent - Polish/English

Keywords Studios (Player Support)

Silesian Voivodeship, Poland (Hybrid)
1 Week ago
PwC - Java Developer (freelance)

PwC

Warsaw, Masovian Voivodeship, Poland (On-Site)
5 Months ago
Moon Active - Game Development Team Lead

Moon Active

Warsaw, Masovian Voivodeship, Poland (On-Site)
5 Months ago

Get notifed when new similar jobs are uploaded

Administrative Jobs

ION - Storage Engineer, Italy

ION

Italy (Hybrid)
5 Months ago
AGS - American Gaming Systems - Field Service Technician I - NV

AGS - American Gaming Systems

Nevada, United States (On-Site)
1 Week ago
Visa - Staff Site Reliability Engineer - IT Disaster Recovery (ITDR)

Visa

Ashburn, Virginia, United States (Hybrid)
4 Months ago
Trek - Service Advisor

Trek

Waldorf, Maryland, United States (On-Site)
1 Month ago
Crystal Dynamics - IT Intern

Crystal Dynamics

Bellevue, Washington, United States (On-Site)
1 Month ago
Next Level Business Services - SAP HANA and BOBJ Security Consultant

Next Level Business Services

Cincinnati, Ohio, United States (On-Site)
5 Months ago
Tesla - Security Officer

Tesla

Brandenburg, Germany (On-Site)
1 Month ago
Playtech - Technical Support Engineer

Playtech

Tallinn, Harju County, Estonia (On-Site)
1 Week ago
Rackspace Technology - AWS Support Engineer I

Rackspace Technology

Gurugram, Haryana, India (Hybrid)
1 Day ago
PwC - IN_Senior Associate –SAP BTP – Enterprise Apps – SAP_ Advisory  - Bangalore

PwC

Bengaluru, Karnataka, India (On-Site)
4 Months ago

Get notifed when new similar jobs are uploaded

About The Company

At Keywords, we deliver clients the benefits of the strengthened Engage service line, combining our Player Support and Marketing offerings.

Silesian Voivodeship, Poland (Remote)

Quebec, Canada (Remote)

Indianapolis, Indiana, United States (On-Site)

Berlin, Berlin, Germany (On-Site)

Lombardy, Italy (Hybrid)

Lombardy, Italy (Hybrid)

Lombardy, Italy (Hybrid)

British Columbia, Canada (On-Site)

Silesian Voivodeship, Poland (On-Site)

View All Jobs

Get notified when new jobs are added by Keywords Studios

Level Up Your Career in Game Development!

Transform Your Passion into Profession with Our Comprehensive Courses for Aspiring Game Developers.

Job Common Plug