Executive Assistant

Hitachi Solutions is a global Microsoft solutions integrator passionate about developing and delivering industry-focused solutions that support our clients to deliver on their business transformation goals. Our industry focus, expertise, and intellectual property is what truly sets us apart. We have earned, and continue to maintain, a strategic relationship with Microsoft. Recognized for our achievements - teaming with our clients to deliver innovative digital solutions and services - is how we have achieved year after year recognition.
As their trusted advisor, we support our clients to deliver on their strategic business initiatives as they unify, automate, and modernize their data and operations to increase efficiency, reduce costs, and enhance their customer’s experience. Our over 3,000 team members across 14 countries, and our 18 years of 100% focus on Microsoft technologies and business applications, is how we deliver excellence through expert services and industry-focused cloud solutions. 
A part of Hitachi, Ltd., our company has a long and rich history of innovation, financial strength, and international presence of one of the world’s largest companies. Since 1910, Hitachi, Ltd. has been a leader in manufacturing innovative products and solutions that support industry and social infrastructure around the globe supported by 303,000 employees in over 100 countries and across 864 companies.
 

We are seeking a highly organized Executive Assistant to our America’s COO, America’s Sales Executive, Delivery Executive to provide comprehensive administrative support in a dynamic environment. This role will involve a variety of tasks necessary to ensure the smooth operation of the Executives’ office. 
 

Key Responsibilities

• Provide administrative support to the COO and EVPs, including managing schedules and Outlook Calendar appointments
• Coordinate projects and assist in the execution of strategic initiatives
• Organize and plan events, meetings, and travel arrangements for the COO and EVPs
• Maintain accurate records and documentation to ensure efficient office operations
• Serve as a liaison between the COO/EVPs and other departments, fostering effective communication
• Arranging business trips, including flight, hotel, car, limo service, restaurants, other necessary bookings and manage expense reports
• Deliver exceptional customer service by addressing inquiries and providing assistance as required
• Reviews, assesses, routes, answers and monitors follow up action steps on correspondence
• Gathers and analyzes information required for administrative reporting
• Creates and maintains filing system(s)
• Craft and edit company-wide communications on behalf of the executive team

• 5+ years on similar roles at executive level
• Basic knowledge of MS Word, Excel, Outlook, PowerPoint
• Excellent written and verbal communication skills in English
• Detail-oriented; able to complete complex tasks within tight deadlines, maintaining attention to detail
• Strong organizational skills with the ability to multi-task – keen attention to detail
• Ability to maintain confidentiality and handle sensitive information professionally
• Excellent Time Management Skill
• Forethinking, self-starting, and able to anticipate need
• Experience working within the Professional Services vertical ideal
• College degree ideal
   

We are an equal opportunity employer. All applicants will be considered for employment without attention to age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

All your information will be kept confidential according to EEO guidelines.

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Our recruiting team may communicate with candidates via our @hitachisolutions.com domain email address and/or via our SmartRecruiters (Applicant Tracking System) notification@smartrecruiters.com domain email address regarding your application and interview requests.  

All offers will originate from our @hitachisolutions.com domain email address. If you receive an offer or information from someone purporting to be an employee of Hitachi Solutions from any other domain, it may not be legitimate.