Sr. Executive Assistant

At Hasbro, our mission is to entertain and connect generations of fans through the wonder of storytelling and exhilaration of play. We’re looking for adventurous and curious people who want to explore, experiment, and innovate to come up with the best ideas. Our culture has inspired our diverse team of highly skilled, highly creative, and highly committed individuals for 100 years and we believe the best is yet to come.
 

Senior Executive Assistant

The Senior Executive Assistant plays a pivotal role in supporting the President, Hasbro Consumer Products by providing administrative, logistical, project management and strategic support. This role requires a high level of professionalism, discretion, project management and organizational skills to manage complex schedules, coordinate meetings, and facilitate communication within and outside the organization.

Location: Pawtucket, RI office - Hybrid: 3 days On-site

A Day in the Life of a Senior Executive Assistant:

Calendar Management:

• Manage and prioritize the executive's calendar, including scheduling appointments, meetings, and conference calls.
• Anticipate scheduling conflicts and proactively resolve them to ensure efficient use of the executive's time.
• Coordinate travel arrangements, including flights, accommodations, and transportation, ensuring smooth logistics and timely arrivals.

Communication Management:

• Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing emails, phone calls, and other correspondence.
• Draft and edit emails, memos, reports, and presentations on behalf of the President, maintaining professionalism and accuracy.
• Facilitate communication between the President and other team members, departments, clients, and business partners.

Meeting Coordination and Support:

• Coordinate and prepare materials for meetings, including agendas, presentations, and supporting documents.
• Attend meetings as needed, take notes, and follow up on action items and decisions.
• Arrange catering, audiovisual equipment, and other logistical support for meetings and events.

Project Management:

• Assist with special projects and initiatives as assigned, providing research, analysis, and coordination support.
• Track project timelines, milestones, and deliverables, ensuring deadlines are met and progress is communicated effectively.
• Collaborate with other team members or departments to facilitate cross-functional projects and initiatives.

Confidentiality and Discretion:

• Handle confidential and sensitive information with the utmost discretion and confidentiality.
• Maintain confidentiality of executive discussions, decisions, and sensitive company information.
• Follow company policies and procedures related to data security and privacy.

Administrative Support:

• Provide general administrative support, including managing expense reports, processing invoices, and maintaining filing systems.
• Conduct research, gather data, and prepare reports or presentations as requested.
• Handle ad hoc tasks and requests in a timely and efficient manner.

What You’ll Bring:

• Bachelor’s degree in business administration, Office Management, or related field.
• 8 years experience as an executive assistant or administrative assistant supporting C suite-level executives.
• Excellent organizational, project and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Strong communication skills, both written and verbal, with a professional and courteous demeanor.
• Highly proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Discretion and confidentiality in handling sensitive information and always maintaining professionalism.
• Ability to work independently with minimal supervision and collaborate effectively with team members and stakeholders.
• Attention to detail and accuracy in all aspects of work, from scheduling meetings to preparing documents.
• Flexibility and adaptability to accomodate changing priorities and meet deadlines in a fast-paced environment. 

Hasbro’s world-class brands and talented people are our greatest assets. One of the ways we invest in you is through a competitive and contemporary benefits package. Your particular benefits package will depend on your position, location, local legal requirements, and years with the company. Here’s a look at what your benefits package may include: Medical, Dental & Vision Insurance, Half-day Fridays year-round, Paid Vacation Time and holidays, Generous 401(k) match, Paid Parental Leave, Team Hasbro Volunteer Program, Employee Giving and Matching Gifts Programs, Tuition Reimbursement, Toy Discounts and more!

Hasbro is committed to equality of opportunity in all aspects of employment. We are committed to making all employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, or any other legally protected status.