Totango System Administrator

1 Month ago • 2 Years + • System Admin

Job Summary

Job Description

This role involves leading the implementation, configuration, and ongoing management of Totango, the Customer Success platform. The administrator will align Totango's capabilities with business objectives, streamline processes, and optimize system performance. Key responsibilities include Totango administration and configuration, user management and security, data integration, process automation, collaboration with the Principal Program Manager, troubleshooting, reporting and analytics, end-user training, and continuous improvement. The administrator will also work closely with the Director of Customer Success to support customer engagement, adoption, and retention strategies. This role requires strong analytical and problem-solving skills, and excellent communication skills to work cross-functionally.

Must have:

2+ years of Totango or similar platform administration experience
Strong understanding of Customer Success operations and lifecycle management
2+ years of experience with CRM platforms like Salesforce or HubSpot
Experience with API-based integrations and data management tools
Ability to translate business needs into technical solutions
Strong analytical and problem-solving skills
Excellent communication skills for cross-functional teamwork
Bachelor’s degree in a related field

Good to have:

Experience in SaaS or enterprise software industries
Knowledge of customer engagement strategies and data analytics
Familiarity with enterprise security and compliance best practices
Certifications in Totango or related platforms are a plus
Certifications in Salesforce administration is a plus

10 skills required

10 skills required for this role

Add these skills to join the top 1% applicants for this job

saas-business-models

cross-functional

communication

problem-solving

data-analytics

talent-acquisition

retention-strategies

salesforce

data-science

sql

Job Details

Job Description

We are seeking a Totango System Administrator to lead the implementation, configuration, and ongoing management of Totango, our Customer Success platform. This role will play a critical part in ensuring the platform effectively supports customer engagement, adoption, and retention strategies.

This role will work closely with the Director of Customer Success and the Principal Program Manager for Digital Customer Success to align Totango’s capabilities with business objectives, streamline processes, and optimize system performance. Additionally, this role will collaborate with cross-functional teams, including Customer Success, Sales, IT, and Data Analytics, to enhance customer journey tracking, automate workflows, and drive business insights.

Key Responsibilities

Totango Administration & Configuration: Configure, maintain, and optimize Totango’s SuccessBlocks to align with business needs.
User Management & Security: Administer user roles, permissions, and security settings while ensuring compliance with GDPR and data governance policies.
Data Integration & Management: Manage and oversee integrations between Totango and other enterprise systems such as Salesforce, Snowflake Datawarehouse, Gong and other business critical platforms.
Process Automation: Implement automated workflows and triggers within Totango to support customer onboarding, adoption, and retention strategies.
Partnership with Principal Program Manager: Work closely with the Principal Program Manager for Digital Customer Success to align Totango’s usage with business priorities, drive user adoption, and enhance reporting capabilities.
Troubleshooting & System Support: Identify and resolve system issues, working with vendors and internal teams to optimize platform performance.
Reporting & Analytics: Develop dashboards and reports within Totango to provide actionable insights into customer health, engagement, and churn risk.
End-User Training & Adoption: Conduct training sessions and create enablement materials to enhance Totango adoption among Customer Success teams.
Continuous Improvement: Stay up to date with Totango updates, best practices, and new features, making recommendations to optimize system capabilities.

Qualifications

Required Qualifications & Experience

2+ years of experience in Totango administration, configuration, or a similar Customer Success Platform (Gainsight, ChurnZero, etc.).
Strong understanding of Customer Success operations and customer lifecycle management.
2+ years of experience with CRM platforms such as Salesforce, HubSpot, or Microsoft Dynamics.
Experience with API-based integrations and data management tools (Snowflake, SQL, ETL processes).
Ability to translate business needs into technical solutions through system configuration and workflow automation.
Strong analytical and problem-solving skills, with the ability to troubleshoot technical issues independently.
Excellent communication skills, with experience working cross-functionally across technical and non-technical teams.
Bachelor’s degree in Computer Science, Business, Data Science, or a related field.

Preferred Qualifications

Experience in SaaS or enterprise software industries.
Knowledge of customer engagement strategies and data analytics.
Familiarity with enterprise security and compliance best practices.
Certifications in Totango or related platforms are a plus.
Certifications in Salesforce administration is a plus

Additional Information

All your information will be kept confidential according to EEO guidelines.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

** At this time insightsoftware is not able to offer employment sponsorship **

#LI-Remote

** At this time insightsoftware is not able to offer sponsorship to candidates who are not eligible to work in the country where the position is located. **

insightsoftware About Us: Hear From Our Team - InsightSoftware (wistia.com)

Background checks are required for employment with insightsoftware, where permitted by country, state/province.

At insightsoftware, we are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We are proud to be an equal opportunity workplace.