Administrative Assistant

1 Month ago • All levels

Job Summary

Job Description

This position combines the roles of Office Assistant and Personal Assistant. Responsibilities include office maintenance coordination, administrative support to studio leadership and departments, communication with vendors, providing support to guests and clients, managing travel arrangements and itineraries, overseeing mail and package processes, managing office supplies and food inventories, assisting in budget preparation and financial planning, and seeking to improve office operations. Additionally, the role involves working with the Executive Team to coordinate outreach activities, managing a sophisticated calendar, completing administrative tasks to support the Executive team, serving as the primary point of contact, arranging business and personal travel, and covering various personal requests.
Must have:
  • Excellent organizational skills
  • Administrative and clerical support experience
  • Ability to manage travel arrangements
  • Experience in budget preparation
  • Calendar management proficiency

Job Details

Join our team in a dynamic position that combines the responsibilities of both an Office Assistant and a Personal Assistant. This unique role requires a versatile individual with excellent organizational skills to manage office tasks, coupled with the ability to provide personalized assistance to key individuals within the organization.

Office assistant Job Duties:

  • Coordination of office maintenance activities;
  • Provide administrative and clerical support to studio leadership, HR, Finance;
  • Communicate and coordinate work with vendors, building management, landlords, and other external service companies;
  • Provide all needed administrative and clerical support to guests, clients, and visiting colleagues;
  • Oversee travel arrangements and prepares itineraries;
  • Oversee office mail and package process; assist with distribution of incoming letters, packages, as well as sets up outgoing deliveries;
  • Oversee office supplies and food inventories process; helps to order when needed;
  • Assists in budget preparation, financial planning, and cost avoidance; produces periodic reporting, documentation, and inventories according to company procedures;
  • Seeks to improve office operations through creative improvement of existing processes;
  • Proceed with any other tasks from Studio Leadership as necessary.


Personal assistant Job duties:

  • Working with the Executive Team (CEO and COO) to coordinate the outreach activities;
  • Providing sophisticated calendar management. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements;
  • Completing a broad variety of administrative tasks that facilitate the Eexc.team ability to effectively lead the organization;
  • Serving as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive team;
  • Arranging business and personal travel: planning, booking, expense reporting, supporting all necessary requests during the travel;
  • Covering various personal requests such as: managing domestic personnel (cleaners, technicians), ordering necessary goods and services, etc.

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About The Company

Joining Sperasoft will provide you the opportunity to work on triple-A games with over billion fans. You will apply your skills to create immersive and emotionally compelling experiences that will keep gamers returning for more. Join us as we push the industry's boundaries and provide gamers with a world-class experience.

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