Executive Assistant, Business Affairs (20th Television)

20th Television is seeking an Executive Assistant to the EVP of Business Affairs to support in their day-to-day job responsibilities, while demonstrating an ability to work independently and meet tight deadlines. The ideal candidate is a detail-oriented individual, and time management and multi-tasking skills are essential.  This position requires an individual who is highly organized, exhibits excellent judgment, is a self-starter and has an ability to work with a high level of detail, while interfacing with a variety of creative clients and high-level executives (internally and externally). A high degree of confidentiality and discretion are expected in regards to all matters and documents. Candidates should be prepared to collaborate and multi-task to cover additional duties as needed.

Please note that this role is currently located in the Century City offices. The team is expected to transfer to Burbank by end of 2025.

Responsibilities:

• Represent the office of the EVP by effectively communicating with teams both internally and externally.
• Curate meeting preparations materials – compile grids, and curate relevant information across multiple projects.
• Manages and directs phone calls and written correspondence and facilitates the execution of documents.
• Answers phones; manages calendars, meetings, and conference calls; books/confirms travel; and manages expense reports.
• Manage flow of information and files in/out of office.
• Coordinates with accounting to track payment milestones and ensure timely payments.

Basic Qualifications:

• 2+ years of administrative assistant experience in a high-volume entertainment desk at a studio, network, production company or talent agency.
• Strong computer proficiency in Microsoft Word, Outlook, Excel, PowerPoint, and Adobe Acrobat.
• High level of integrity, discretion and professionalism in dealing with senior professionals.
• Must be able to complete a high volume of tasks and projects quickly with little guidance and react with appropriate urgency to situations and events that require a quick response or turnaround.
• Strong written and verbal communication skills.
• Tech-savvy with the ability to quickly learn and adapt to new software, tools, and technologies.
• Ability to independently prioritize work and handle multiple tasks with set deadlines as a top priority and possess excellent organizational and tracking skills.
• Client-service oriented, with great attention to detail while still meeting tight deadlines, and the ability to easily switch gears. 
• Ability to visually communicate data through charts and grids.
• Collaborative working style and strong people skills, partnering with key stakeholders at all levels of the organization.
• Maintain a positive, professional demeanor under pressure.
• Ability to anticipate the executive’s needs and effectively handle frequently changing priorities.
• Maintain flexibility and adaptability, changing course of action quickly when necessary.
• Approaches work with a strong sense of purpose, competence, authority, and compassion.
• Resourceful and critical approach to understanding and resolving issues.

Preferred Qualifications:

• 3+ years of administrative assistant experience on a high-level desk.
• Knowledge and passion for entertainment and media.

Preferred Education:

• Four-year college degree or equivalent work experience.