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Events Coordinator

Illinois, United States (Hybrid)

Events Coordinator

1 Month ago • All levels • Events

About the job

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Job Description

As an Event Coordinator, you will manage a variety of external events, both in-person and virtual, ensuring each experience aligns with our brand’s vision and goals. You will collaborate closely with the Event Marketing Manager and internal stakeholders to develop comprehensive event strategies, oversee logistics, and handle attendee management. You will assist in planning and executing external events, managing logistics, and ensuring smooth operations. You will also work with the Event Marketing Manager to align event strategies with organizational goals and collaborate with internal teams for consistent messaging. Your responsibilities will include overseeing event logistics, preparing marketing materials, and managing attendee registration and communication. You will also track event budgets and expenses to ensure financial accountability and conduct evaluations to assess success and identify areas for improvement. You will manage event incentives and coordinate the creation of marketing materials, including Cvent invites for events.

Must have:

Proven experience in event planning or coordination
Strong organizational and multitasking skills
Excellent communication and interpersonal abilities
Proficiency in project management software and tools
Attention to detail and strong problem-solving capabilities
Creativity and the ability to think outside the box
Ability to thrive under pressure and meet tight deadlines

Good to have:

Bachelor’s degree in hospitality, marketing, or a related field

Perks:

medical/dental/vision coverage
life insurance
401(k) plan with matching provision
paid time off

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Description

Position at Zones LLC.

Job Title: Event Coordinator

Company Overview:

When it comes to IT solution providers, there are a lot of choices. But when it comes to providers with innovative and differentiating end-to-end service offerings, there’s really only one: Zones – First Choice for IT.^TM Zones is a Global Solution Provider of end-to-end IT solutions with an unmatched supply chain. Positioned to be the IT partner you need, Zones, a Minority Business Enterprise (MBE) in business for over 35 years, specializes in Digital Workplace, Cloud & Data Center, Networking, Security, and Managed/Professional/Staffing services. Operating in more than 120 countries, leveraging a robust portfolio, and utilizing the highest certification levels from key partners, including Microsoft, Apple, Cisco, Lenovo, Adobe, and more, Zones has mastered the science of building digital infrastructures that change the way business does business ensuring whatever they need, they can Consider IT Done. Follow Zones, LLC on Twitter @Zones, and LinkedIn and Facebook.

Job Summary:

We are seeking a highly organized and detail-oriented Event Coordinator to join our dynamic marketing team. In this pivotal role, you will manage a variety of external events, both in-person and virtual, ensuring each experience aligns with our brand’s vision and goals. You will collaborate closely with the Event Marketing Manager and internal stakeholders to develop comprehensive event strategies, oversee logistics, and handle attendee management. Your strong communication skills will be essential in liaising with vendors and engaging with attendees.

The ideal candidate is a proactive planner with excellent problem-solving abilities who thrives under pressure. If you are passionate about event coordination and eager to make an impact, we invite you to apply and join our innovative team!

Position Overview:

Assist in the planning, coordination, and execution of external events.
Collaborate with the Event Marketing Manager to develop event strategies that align with our organization's goals and objectives.
Manage event logistics, including transportation arrangements and rooming lists.
Ensure timely preparation and delivery of all event materials, such as marketing collateral and promotional items.
Oversee event registration and attendee management, including RSVP lists and pre- and post-event communications.
Partner with internal stakeholders—marketing, sales, and creative teams—to maintain consistent event messaging and branding.
Track and manage event budgets and expenses.
Conduct post-event evaluations to assess success and identify areas for improvement.
Schedule content calls and planning meetings with stakeholders.
Manage event incentives, including attendance reports and gift card orders.
Coordinate with the creative team to develop event marketing materials, such as invitations, signage, and promotional items.
Create and distribute Cvent invites for both virtual and in-person events.

What you’ll do as the Event Coordinator:

Assist in planning and executing external events, managing logistics, and ensuring smooth operations.
Work with the Event Marketing Manager to align event strategies with organizational goals and collaborate with internal teams for consistent messaging.
Oversee event logistics, prepare marketing materials, and manage attendee registration and communication.
Track event budgets and expenses to ensure financial accountability.
Conduct evaluations to assess success and identify areas for improvement.
Manage event incentives and coordinate the creation of marketing materials, including Cvent invites for events.

What you will bring to the team:

Bachelor’s degree in hospitality, marketing, or a related field (preferred).
Proven experience in event planning or coordination.
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Proficiency in project management software and tools.
Flexibility to work evenings, weekends, and holidays to travel as needed.
Attention to detail and strong problem-solving capabilities.
Creativity and the ability to think outside the box.
Ability to thrive under pressure and meet tight deadlines.

#LI-Hybrid

Zones offers a comprehensive Benefits package

While we’re committed to providing top-tier solutions, we’re just as committed to supporting our own team. Our employees enjoy a variety of comprehensive benefits, including medical/dental/vision coverage, life insurance, a 401(k) plan with matching provision, paid time off, and much more. And as a Minority Business Enterprise, a Corporate Plus member of the Northwest Minority Supplier Development Council, and an Equal Employment Opportunity Employer, our community is just as diverse.

At Zones, work is more than a job –with exciting careers with a global team who are client centric, have a passion for tech, who embrace change and lifelong learning in a collaborative culture. If you’re interested in working on the cutting edge of IT innovation, sales, engineering, operations, administration, and more, Zones is the place for you!

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status or on the basis of disability.

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