Event Coordinator

Job Overview

We are seeking an Event Coordinator to support the Director of Events and Programming in the planning and execution of internal and external events. These events include trade shows, product demos, distinguished visitor visits, customer events, and internal events.

The ideal candidate is eager to grow in a high-impact, fast-paced environment. We are seeking a candidate who is highly organized, collaborative, and comfortable working cross-functionally to help deliver professional event experiences that support Saronic’s brand and business goals.

Responsibilities

• Event Planning & Execution: Assit in coordinating logistics for tradeshows, customer events, product demos and offsite; as well as, smaller internal events and experiences
• Vendor & Venue Management: Support the sourcing, booking, and communication with external partners, tradeshow liaisons, AV teams, and other event vendors to ensure high-quality execution
• Pre-Event Preparation: Help manage timelines, checklists, packing lists, and shipping logistics. Ensure materials, branded assets, and supplies are prepped and ready for each event
• Cross-Functional Collaboration: Work with Marketing, Sales, Design, and Operations teams to ensure seamless coordination of staffing, messaging, demos, and follow-ups for each event
• Onsite Event Support: Provide on-the-ground support during events, including handling setup, breakdown, logistics, and last-minute problem-solving
• Inventory & Materials Management: Maintain inventory of event assets and promotional items. Track usage and help identify when restocking or replacement is needed
• Post-Event Wrap-Up: Assist in compiling event recaps, tracking key metrics, and gathering team feedback for future improvement
• Calendar & CRM Updates: Help maintain a shared events calendar and support basic CRM tasks, including uploading attendee lists or tagging event-related leads

Qualifications

• Bachelor’s degree in Event Management, Marketing, Communications, or a related field
• 3+ years of experience in event planning or coordination, preferably in a high-tech, defense, or B2B environment
• Willingness to learn, grow, and adapt in a dynamic environment
• Strong organizational skills with the ability to manage multiple tasks and shifting priorities and deadlines
• Basic familiarity with productivity tools (Microsoft Office, Smart sheets, Excel) and project tracking platforms (e.g., Asana, Trello)
• Excellent interpersonal skills and the ability to communicate effectively across departments and with external partners
• Experience with CRM tools (e.g., HubSpot, Salesforce) and event platforms (e.g., Cvent, Eventbrite) is a plus
• Willingness and ability to travel regularly within the U.S. and occasionally internationally to support events

Benefits

• Medical Insurance: Comprehensive health insurance plans covering a range of services
• Saronic pays 100% of the premium for employees and 80% for dependents
• Dental and Vision Insurance: Coverage for routine dental check-ups, orthodontics, and vision care
• Saronic pays 99% of the premium for employees and 80% for dependents
• Time Off: Generous PTO and Holidays
• Parental Leave: Paid maternity and paternity leave to support new parents
• Competitive Salary: Industry-standard salaries with opportunities for performance-based bonuses
• Retirement Plan: 401(k) plan
• Stock Options: Equity options to give employees a stake in the company’s success
• Life and Disability Insurance: Basic life insurance and short- and long-term disability coverage
• Additional Perks: Free lunch benefit and unlimited free drinks and snacks in the office

Physical Demands

• Prolonged periods of sitting at a desk and working on a computer
• Occasional standing and walking within the office
• Manual dexterity to operate a computer keyboard, mouse, and other office equipment
• Visual acuity to read screens, documents, and reports
• Occasional reaching, bending, or stooping to access file drawers, cabinets, or office supplies
• Lifting and carrying items up to 20 pounds occasionally (e.g., office supplies, packages)

This role requires access to export-controlled information or items that require “U.S. Person” status. As defined by U.S. law, individuals who are any one of the following are considered to be a “U.S. Person”: (1) U.S. citizens, (2) legal permanent residents (a.k.a. green card holders), and (3) certain protected classes of asylees and refugees, as defined in 8 U.S.C. 1324b(a)(3).