Executive Assistant, Marketing

1 Week ago • 2 Years + • Administrative • $64,300 PA - $86,200 PA

Job Summary

Job Description

The Executive Assistant will provide comprehensive administrative support to the EVP, Marketing at Searchlight Pictures. Responsibilities include managing a busy calendar, arranging travel, preparing presentations and memos, coordinating marketing meetings (internal and external), maintaining department calendars, coordinating screenings, troubleshooting IT issues, tracking publicity, managing awards-related budgets and invoices, and ensuring efficient communication across departments. The ideal candidate will have strong organizational, communication, and problem-solving skills, be proficient in using various software (iOS systems, Microsoft Office), and possess a deep understanding of the entertainment industry, particularly the specialty/arthouse film market.
Must have:
  • Comprehensive administrative support
  • Calendar management & travel arrangements
  • Proficient in Microsoft Office & iOS systems
  • Excellent communication & organizational skills
  • Experience supporting high-level executives
  • Entertainment industry knowledge
Good to have:
  • Familiarity with Searchlight brand and films
  • Experience with publicity and awards processes
Perks:
  • Bonus and/or long-term incentive units
  • Full range of medical, financial, and other benefits

Job Details

Job Summary:

Searchlight Pictures is a global specialty film company that develops, produces, finances and acquires motion pictures for both worldwide theatrical and streaming releases. It has its own marketing and distribution operations, and is part of The Walt Disney Studios, a division of The Walt Disney Company.

The company includes Searchlight Television, which develops and produces series for streaming, network and cable partners.

We are looking for a dynamic Executive Assistant to support the EVP, Marketing at Searchlight Pictures!

 

Responsibilities

  • Provides comprehensive administrative support to a dynamic EVP, including managing a busy calendar, preparing arrangements & itineraries for all travel, and being available outside standard working hours, including evenings and holidays, to ensure seamless operations.
  • Provides essential support by assisting with tasks that contribute to time management and overall productivity, while keeping executive on time and on schedule.
  • Ensures executive is properly prepared with all necessary information before meetings, in a timely manner.
  • Sends end of day recap of upcoming week’s meetings and activities.
  • Assists in preparing all necessary memos, presentations, research, meeting agendas, etc., as needed.
  • Keeps film folders up-to-date with latest timelines and press snapshots.
  • Coordinates department-wide marketing meetings (both internal and with external filmmakers).
  • Ensures efficient communication flow between the EVP Marketing and all departments including but not limited to publicity and creative advertising, production, acquisitions, and distribution.
  • Maintains and distributes publicity department master calendar.
  • Coordinates festival consideration screenings as needed, in addition to other publicity/awards related screenings for staff, select press, and talent.
  • Troubleshoots IT and electronic issues as they arise.
  • Tracks publicity breaks in print, online, and broadcast. Should have familiarity with publications, journalists, and press coverage.
  • Ensures all awards-related invoices are paid in a timely manner, along with managing overall awards consultant budgets and agreements.
  • Submits monthly expense reports.
  • Keeps Filmmaker, Talent, and internal contacts updated.
  • Other duties as assigned.

 

Experience and Required Skills   

  • Bachelor's degree, or equivalent level of experience
  • At least 2 years of experience on a busy desk
  • Great attention to detail and ability to manage multiple and conflicting priorities.
  • Thrives in a fast-paced work environment, readily adapting to continually changing priorities & deadlines.
  • Strong communication, organizational, administrative and follow-thru skills.
  • Must be proficient in operating, using, and troubleshooting iOS systems: Mac, iPhone, iPad. Excellent operational knowledge of Microsoft Office and Outlook is essential.
  • Demonstrated ability to engage with tasks in a mindful and intelligent fashion – honing their anticipation skills by figuring out next steps without being asked to inquire.
  • Scrappy, resourceful and relentless in trying to find solutions before escalating issues.
  • Enthusiasm for film and television, particularly specialty/arthouse films. Familiarity with the Searchlight brand, films, filmmakers and upcoming slate.
  • Ability to handle confidential information with discretion is of utmost priority.
  • Strong ability to engage with interns, executives, and talent alike with equal respect and professionalism.
  • Experience supporting a high-level executive in the Entertainment industry. Studio, film, publicity, or agency environment is preferred.

The hiring range for this position in Burbank, CA is $64,300 to $86,200 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

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From classic animated features and exhilarating theme park attractions to cutting edge sports coverage, and the hottest shows on television, The Walt Disney Company has been making magic since 1923, creating unforgettable stories that connect with audiences around the world. And we’re just getting started!

The key to our success…. The Cast, Crew, Imagineers and Employees who honor Disney’s rich legacy by stretching the bounds of imagination to create the never-before-seen, bringing unparalleled entertainment experiences to people of all ages. Begin a career that delivers unparalleled creative content and experiences to audiences around the world and just imagine the stories you could be part of…

What is #LifeAtDisney like? It’s a series of magical moments with cast members and employees developing and telling our stories in the most innovative ways. Whether it’s a day spent as a Disney VoluntEAR, or celebrating the release of a new interactive experience, retail product or movie, our days are filled with the knowledge that we are creating entertainment experiences the whole family can enjoy. Follow @DisneyCareers on Facebook, Twitter and Instagram for a peek behind-the-curtain, and discover how you could connect to a world of stories with Disney!

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