Administrative Assistant

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
 

How we LEAD:

UMG is currently looking for a 2nd Assistant for one of our Executives at Interscope Records. The ideal candidate will have great judgment with discretion and confidentiality and will also report to two of our other EA’s.

This exciting role requires superior attention to detail, great organizational skills, the ability to meet tight deadlines, and to juggle multiple critical requests.  A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. Must be very efficient and highly attuned to the smallest of details, as well as being able to multi-task and working on tight deadlines in a high pressure environment is crucial.  No task is too small and no challenge too great. A “can-do” attitude is essential.

How you'll CREATE:

Manage the schedule:

• Set up meetings and conference calls

• Send meeting information (Zoom or dial in) prior to the meeting

• Coordinate incoming meeting requests and prioritize

• Collaborate with Security and Reception to ensure they are aware of meeting details (as needed)

• Help the Executive and EA stay on schedule

• Partner and coordinate with the Studio staff to arrange meeting space

Manage the office:

• Exercise discretion when patching calls, rolling calls, and interrupting meetings

• Arrange meetings via telephone and email/Microsoft Outlook Calendar

• Greet meeting participants

• Manage and update contacts

Handle administrative duties:

• Process travel & entertainment expenses

• Book travel, accommodations, car services

• Order and set-up food service for meetings

• Create and send grammatically/punctually correct internal/external company communication

• Archive emails, maintain current/prospective labels electronic folders

• Packing/shipping

• Maintain an organized environment for the Executive’s office

• Update/manage calendar(s)

• Create and maintain presentations and other project work as assigned

• Coordinate and manage important dates for artists/partners including holidays

Manage all duties related to:

• Company mobile phones

• Company credit cards

• Office supplies

• Invoice payments

Bring your VIBE:

• Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management Globally

• Ability to interact comfortably and effectively with employees of companies we do business with

• Self-motivated, proactive, and resourceful

• Excellent follow-through and attention to detail

• Flexible – able to adjust to changing priorities, and able to multi-task

• Excellent customer service skills

• Excellent organization and time management skills

• Strong proficiency and working knowledge of Microsoft Office Products

Experience:

• Preferably 1-2 years of experience as an assistant, ideally in entertainment/music

Education:

• Bachelor’s Degree preferred

Perks Playlist:

• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit

• Comprehensive medical, dental, vision, and FSA options, as well as:

  • 100% coverage for out-patient mental health services

  • Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)

  • A lifetime fertility support allowance of $30,000 to plan participants

  • Student Loan Repayment Assistance and Tuition Reimbursement

  • 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation

• Variety of ways to prioritize much-needed time away from work including:

  • Flexible Paid Time Off (PTO) for exempt employees

  • 3-weeks PTO for non-exempt employees

  • 2-weeks paid Winter Break

  • 10 Company Holidays (including Juneteenth and Wellbeing Day)

  • Summer Fridays (between Memorial Day and Labor Day)

  • Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish

Job Category:

Salary Range:

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.  All candidates are encouraged to apply.