Administrative Assistant II

The Sony Pictures Animation Legal Affairs team is looking for an Administrative Assistant II in their Culver City offices. The role supports a Vice President and other attorneys while performing a variety of administrative duties, including coordinating a busy calendar, filing and other administrative duties. The candidate must be comfortable around a service dog.

Core Responsibilities: 

• Managing document flow, including creating and maintaining paper and electronic files
• Demonstrated proficiency in formatting, proof reading, and finalizing a variety of agreements using Microsoft Word and Goggle Docs, including using track changes and generating tables of contents
• Experience with Adobe Acrobat for creating, editing, and converting PDF documents, including combining files and obtaining digital signatures from multiple approvers and parties
• Gathering required paperwork from talent for agreements and payment processing
• Handle execution, distribution, follow-up and filing of agreements
• Updating databases and lists
• Maintain detailed status reports
• Scheduling meetings and handling calendar
• Processing expense reports
• Other general administrative duties (processing mail, copying, etc.)
• Miscellaneous duties as required

Qualifications:

• 3+ years’ experience as an administrative assistant is preferred
• Legal or Business Affairs administrative experience with a law firm or major studio is preferred.
• Strong computer skills (Microsoft Office and Google Suites)
• Exceptional organizational and interpersonal skills
• Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
• Must be able to meet deadlines
• Must be flexible – an ability to work well in an environment where needs and priorities are subject to revision
• Common sense, dependability, discretion and attention to detail are required 
• Must be a self-starter with a team-player attitude
• Excellent communication skills – written and oral (must have a professional and courteous demeanor)
• Must be able to develop innovative ways to solve any problems that may arise

Additional Note:

• This position is currently a hybrid work environment with both in-office and remote workdays, it is not a fully remote position

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

SPE will consider qualified applicants with arrest or conviction records in accordance with applicable law.

To request an accommodation for purposes of participating in the hiring process, you may contact us at SPE_Accommodation_Assistance@spe.sony.com.