Payroll and Benefits Specialist (4 day week)

Hasbro SA, based in Delemont Switzerland, manufactures and sells Hasbro toy and games products around the world. Hasbro European Trading BV ('HET') is Hasbro SA’s distributor in Europe, which sells to Hasbro SA’s customers in all major European countries.  Hasbro International Trading BV ('HIT') is Hasbro SA's distributor for FOB sales in Europe  Hasbro Deutschland GmbH ('the Company') provides sales, marketing and other services to HET and HIT in Germany.

This role covers Payroll and Benefits for Germany and will be responsible for managing various payroll tasks, including collecting and verifying information in all employee related matters, like e.g. life insurance, flexible compensation, telework-, public transport-, car allowances, company cars, and employee status changes. You will review payroll, prepare transfer information, and ensure compliance with German HGB, social insurance-, income tax and labor law regulations. Additionally, you will handle the distribution of annual tax forms and manage salary approvals. The role involves overseeing the flexible compensation platform, attendance control system, and maintaining employee benefits such as health and life insurance. You will also coordinate the hiring and termination processes, manage invoices and purchase orders, and liaise with auditors and accident mutuals. You will also organize medical check-ups for employees and ensure effective communication between the prevention service and the company.

Specific Responsibilities/ Tasks:

Pension Schemes Management

• • New Hires
  • Leavers
  • Salary and Bonus Changes
  • Key Dates: Jan 1^st, July 1^st and Oct 1^st of each year.
  • UVA (Unverfallbarkeitsbescheinigungen)
  • Annual Statement Reports for all collective and mandatory pension schemes for DC Soest and Neu Isenburg employees.
  • Divorse Statements for company pension scheme entitlements of active or former employees

Payroll

• Variables: Collect information on meal vouchers, life insurance, in-kind salary, flexible compensation, telework allowance, new hires/departures, and variations.
• Review Payroll.
• Cross-check List: Generate a list from SF and cross-check with payroll data, verify it.
• Prepare information for transfers, send accounting to SSC before the end of each month.
• Distribute form 145 to all personnel for the annual data declaration, follow up on receipt.
• Send withholding forms to all employees. Points 1 to 5 are performed monthly, points 6 and 7 annually.
• Salary/Seniority approval requests.
• Update in-kind salary, life insurance, vehicle, health insurance.
• Manage with third party the hiring and termination of temporary and permanent intermittent contracts. New hires/departures, severance pay, etc.
• Maintenance and management of the flexible compensation platform, nursery voucher, health insurance.
• Maintenance and management of the attendance control platform.
• Manage POs and invoices.
• Contact and send information to Auditors and E&Y.
• Liaison between Accident Mutual and Hasbro.
• Control and follow-up of subsidies.
• Employee assistance, events, etc.

Prevention Service:

• Liaison between the prevention service and Hasbro.
• Organize medical check-ups for the two work centers.

Competencies, Qualifications & Knowledge

• English and German fluent language
• Familiarity with labour laws and regulations, especially those related to payroll and benefits (Income Tax and Social Insurance Law)
• Proven experience in payroll management and HR Administration
• Proficiency in Microsoft Office Suite, particularly Excel for data management and reporting.

Skills & Behaviours

• Attention to Detail: Meticulous in reviewing payroll data and ensuring accuracy in all HR processes.
• Communication Skills: Excellent written and verbal communication skills for effective liaison with employees, auditors, and external parties.
• Discretion and Confidentiality: High level of integrity and ability to handle sensitive information with confidentiality.
• Adaptability: Flexible and open to change, able to handle the dynamic nature of HR tasks and responsibilities.
• Empathy and Supportiveness: Demonstrates empathy and support towards employees, fostering a positive workplace culture.

Our Values

• Be legendary: practice excellence, improve on our legacy, create awesomeness. 
• Build a well-rounded crew: inclusivity and diversity in both our teams and games.
• Delve into dungeons: embrace challenges with openness and creativity.
• Don’t split the party: agree or disagree but commit. Collaborate and have respect for each other.
• It takes a multiverse: we are driven by the lifelong satisfaction of our fans.

We are an Equal Opportunity / Affirmative Action Employer

The above is intended to describe the general content of and the requirements for satisfactory performance in this position. It is not to be construed as an exhaustive statement of the duties, responsibilities, or requirements of the position.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. If you are selected to move forward in our application process and need to request an accommodation, please let your recruiter or coordinator know.