Legal Administrative Assistant
Job Summary
Job Description
Ziff Davis is hiring a Legal Administrative Assistant to support the Connectivity, Technology & Shopping, and Gaming and Entertainment divisions. The role involves contract management, legal file organization, and interacting with various departments to ensure accurate administration of legal documents. Responsibilities include managing law firm invoices, providing monthly accruals to finance teams, and drafting legal documents such as termination letters and agreements. The role also involves seeking innovative ways to optimize legal processes and performing legal administrative tasks. The position requires strong organizational, project management, and communication skills. This position is a critical role within the legal department, ensuring efficiency and compliance.
Must have:
- Bachelor’s degree and/or paralegal certification required
- 1-3 years experience as a paralegal at a reputable firm
- Excellent organizational skills and attention to detail.
- Strong project management skills and ability to handle multiple projects.
Good to have:
- Comfortable working with new technology systems
- Strong problem-solving skills and good judgment
- Ability and openness to learning new skills
- Ability to work in fast-paced environments
Perks:
- Robust health and wellness benefits, including medical, dental, and vision
- Flexible Spending accounts, 401(k) with company match
- Employee Stock Purchase Plan
- Pregnancy and Parental leave, Family Planning Support via Maven
- Flexible Time Off, Volunteer Time Off, Fitness Reimbursement
5 skills required
Job Details
Description
Title: Legal Administrative Assistant
Location: Hybrid in Los Angeles or Hybrid in Seattle
Location: Hybrid in Los Angeles or Hybrid in Seattle
Position Overview:
Ziff Davis, a leading global digital media company, is hiring a Legal Administrative Assistant to join its dynamic Legal Department. This role would support the Connectivity, Technology & Shopping, and Gaming and Entertainment divisions which include leading brands such as PC Magazine, CNET, LifeHacker, Humble Bundle, IGN, Spiceworks, AskMen, RetailMeNot, Mashable, Ookla, Ekahau and more.
Job Description
- Facilitate contract management and general legal files organization, manage forms/templates, input contracts into the contract management system
- Interface with individual members of various departments across the entire company including HR and Finance to ensure accurate administration of legal documents, compliance with business requirements, and that the contract processes operate efficiently.
- Manage incoming law firm invoices through Legal Tracker.
- Provide monthly accruals to finance teams.
- From time to time, draft and redline various documents such as termination letters, NDAs, amendments, contractor and freelancer agreements, talent agreements, and contest and sweepstakes rules.
- Seek innovative ways to optimize legal processes and take an ownership role in special projects as the need arises.
- Perform legal administrative tasks such as handling mailings, contract signature requests, organizing files and other tasks as needed.
Qualifications
- Bachelor’s degree and/or paralegal certification required.
- 1-3 years’ experience as a paralegal at a reputable law firm and/or company.
- Excellent organizational skills and attention to detail.
- Strong project management skills, including the ability to handle numerous projects and keep track of multiple deadlines simultaneously.
- Superb interpersonal and communication skills and the ability to work effectively with employees at all levels.
- Comfortable working with (and curious about) new technology systems.
- Strong problem-solving skills and good judgment.
- Ability and openness to learning new skills.
- Ability to work in fast-paced, high-pressure, and rapidly changing environments.
About Ziff Davis
Ziff Davis (NASDAQ: ZD) is a vertically focused digital media and internet company that owns and operates a portfolio of leading brands in technology, shopping, gaming and entertainment, and more. Founded in 1927 as a publisher of hobbyist magazines, the company has evolved over the years to become a leading player in the digital media space. Ziff Davis operates a portfolio of highly influential and trusted brands, including IGN, CNET, RetailMeNot, TDS Gift Cards, PCMag, Mashable, Lifehacker, Humble Bundle, Spiceworks, and Speedtest, among others. The company's properties offer a range of content, from in-depth product reviews and buying guides to news articles and how-to features. Ziff Davis is known for its rigorous editorial standards, which have made its publications go-to resources for consumers looking to make informed purchasing decisions. The company leverages its extensive reach and data analytics capabilities to deliver targeted marketing solutions for its clients. Ziff Davis has a global presence, with offices in multiple countries and a diverse workforce that brings together expertise in journalism, marketing, data science, and technology. The company has successfully navigated the transition from traditional print media to digital, and it continues to innovate in a rapidly changing media landscape.
Ziff Davis offers competitive salaries in addition to robust health and wellness focused benefits including medical, dental, vision, life and disability benefits; Flexible Spending accounts, 401(k) with company match, an Employee Stock Purchase Plan, Pregnancy and Parental leave, Family Planning Support via Maven, Flexible Time Off, Volunteer Time Off, Fitness Reimbursement as well as employee-focused engagement and education programs, including Employee Resource Groups and company-sponsored events.
Ziff Davis is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive and equitable environment for all employees.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Salary Disclosure: Ziff Davis provides a range for the base pay. Factors that may be used to determine your actual pay may include your specific job related knowledge, skills, experience, and geographic location. The base pay for this position ranges from $60,000-$65,000, plus incentive compensation (for eligible roles only), 401K with company match, medical, dental, vision, and life insurance, short and long-term disability, and a flexible time off policy.
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