Costing, Sourcing & Procurement Manager
Job Summary
Job Description
The Sourcing & Procurement Manager will lead internal sourcing, FF&E procurement, and vendor management for hospitality and multifamily development projects. This role oversees budgets, lead times, and installation schedules, managing negotiation and vendor selection. Responsibilities include procurement management for FF&E, finishes, and materials; negotiating pricing and contracts; building a vendor network; and implementing procurement systems. The role also involves managing the full lifecycle of custom furniture, from design development through installation. The ideal candidate has experience in FF&E procurement, strong local vendor relationships, and a passion for efficient systems.
Must have:
- 7+ years of experience in sourcing, procurement, and vendor management.
- Strong negotiation skills to deliver cost savings and value engineering.
- Experience managing custom furniture production and FF&E logistics.
- Familiarity with construction timelines and procurement coordination.
- Proficient in procurement and project management platforms.
- Exceptional organizational and communication skills for project management.
3 skills required
Job Details
About the Company
Flow aims to create a superior living environment that enhances the lives of our residents and communities by developing, acquiring, owning, and managing multifamily apartment buildings and the services and technology inside those buildings.
Fulfilling our mission will require an exceptional group of people whose collective output is greater than the sum of its individual parts. Our team members are energized by the opportunity to impact our residents’ lives in meaningful ways. They are bold and creatively ambitious, driven by relentlessly high standards, act with a sense of urgency and accountability, and always, above all, operate with integrity, loyalty, and trust.
About the Role
We are seeking a strategic and detail-oriented Sourcing & Procurement Manager to lead internal sourcing, FF&E procurement, and vendor management across our hospitality and multifamily development projects. This role is responsible for overseeing budgets, lead times, and installation schedules, managing negotiation and vendor selection. The ideal candidate brings deep experience in FF&E procurement, strong local vendor relationships in South Florida, and a passion for building efficient systems and scalable processes that support high-quality, design-driven execution.
Responsibilities
- Procurement Management:
- Oversee sourcing and procurement of FF&E, finishes, and materials for interior fit-outs and development projects.
- Negotiate pricing, terms, and contracts with vendors, fabricators, and manufacturers to optimize cost, quality, and timelines.
- Build and maintain a robust network of local and national vendors, with a preference for South Florida-based partners.
- Build and implement internal procurement systems, tools, and workflows to increase efficiency, transparency, and scalability.
- Custom Furniture Oversight:
- Manage the full lifecycle of custom furniture—from design development through prototyping, fabrication, delivery, and installation.
- Work closely with the design team to translate concepts into detailed specifications and production-ready documents.
Ideal Background
- 7+ years of experience in sourcing, procurement, and vendor management, preferably within the hospitality, multifamily, or design industries.
- Strong negotiation skills with a proven track record of delivering cost savings and value engineering while maintaining design integrity.
- Experience managing custom furniture production and FF&E logistics from design through install.
- Familiarity with construction timelines and the coordination of procurement within architectural and interior design workflows.
- Proficient in procurement and project management platforms
- Exceptional organizational and communication skills; capable of managing multiple complex projects simultaneously.
Benefits
• Comprehensive benefits package (Medical / Dental / Vision / Disability / Life)
• Paid time off and 13 paid holidays
• 401(k) retirement plan
• Healthcare and Dependent Care Flexible Spending Accounts (FSAs)
• Access to HSA-compatible plans
• Pre-tax commuter benefits
• Employee Assistance Program (EAP), free therapy through SpringHealth, acupuncture, and other wellness offerings
Flow is proud to be an equal opportunity workplace and hires regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, pregnancy, Veteran status any other characteristic protected by federal, state or local law. In addition, we provide reasonable accommodation for qualified individuals with disabilities.
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