Accounts Payable Clerk
Job Summary
Job Description
The Accounts Payable Analyst will support the accounts payable and accounting teams by downloading, scanning, and uploading documents. They will manage certificates of insurance, organize journal entry records, and communicate with vendors to request invoices or credit copies. The analyst will also onboard new vendors into the Mincron System and assist with additional projects. The role requires attention to detail, strong organizational skills, effective communication, and a proactive approach to work. The analyst should also be willing to learn new systems and processes.
Must have:
- High School diploma or GED
- Strong attention to detail and organizational skills
- Effective verbal and written communication abilities
- Self-motivated and proactive
- Willingness to learn new systems
Good to have:
- Familiarity with AS400 systems
- Valid driver's license
3 skills required
Job Details
Kavaliro is seeking an Accounts Payable Analyst who will play a key role in supporting both the accounts payable and accounting teams. This position involves handling invoice downloads, scanning, and uploading documents, managing certificates of insurance, and organizing journal entry records. The analyst will also communicate with vendors to request invoice or credit copies when necessary and assist in onboarding new vendors into the Mincron System.
Primary Responsibilities
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Download electronic invoices daily and upload them into Intellichief, company’s imaging system.
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Scan and upload hard copy invoices into Intellichief on a daily basis.
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Respond promptly to requests for Certificates of Insurance.
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Help reconcile vendor statements by requesting missing invoices or credits and supplying payment details when needed.
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Scan monthly journal entries for the accounting department and upload them into Intellichief.
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Collect and verify required documents for setting up new vendors.
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Support additional projects and tasks as assigned.
Required Qualifications
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High School diploma or GED.
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Strong attention to detail, organizational skills, and a high degree of accuracy.
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Effective verbal and written communication abilities.
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Self-motivated, with a proactive approach to work and a focus on completing tasks independently.
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Willingness and ability to learn new systems and processes.
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Familiarity with AS400 systems is a plus.
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A valid driver’s license must be maintained.
Key Skills
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Ability to optimize processes and eagerness for professional development.
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Strong interpersonal and communication skills, both written and verbal.
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Comfort working independently and managing ambiguity.
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Experience interacting with and presenting information to executive leadership.
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Proficiency in English to meet safety, training, and operational standards.
Physical Requirements and Work Environment
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Primarily an office-based role with extended periods of sitting at a computer workstation.
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Frequent use of computer systems, keyboards, monitors, and telephones.
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Visual requirements include close and distance vision, color differentiation, peripheral awareness, depth perception, and the ability to adjust focus.
Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.
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About The Company
We ve been in the staffing business for over 10 years because we receive great satisfaction helping both companies and job candidates find their perfect match. Meet our team Life at Kavaliro We take culture seriously and believe true strength comes from a collaborative and open-minded environment where everyone is supported and empowered to succeed. Learn more Careers at Kavaliro If you want to always have your finger on the pulse of the latest and newest trends in staffing and recruiting, join the Kavaliro team! See internal opportunities Career Advice We offer guidance on resume revisions, clarifying your career objectives, and other advice to help you land your dream job. Visit our blog
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