HR Operations Specialist

Ubisoft is a global leader in gaming with teams across the world creating original and memorable gaming experiences, from Assassin’s Creed, Rainbow Six to Just Dance and more. We believe diverse perspectives help both players and teams thrive. If you’re passionate about innovation and pushing entertainment boundaries, join our journey and help us create the unknown!

The HR Operations Specialist plays a vital role in ensuring comprehensive support for all employees at Ubi Ukraine.

Responsibilities:

• Labor-law compliance (around 70-80 official employees):
• • Keep all HR documentation and practices fully compliant with the Labor Code of Ukraine and related regulations.
  • Prepare and maintain paper flow for hiring, terminations, transfers, leave, etc.
  • Serve as the go-to expert on labor-law questions.
• HR process automation: continuously review and enhance onboarding and off-boarding workflows in partnership with local and global tech teams.
• Data, reporting & audits: provide HR analytics, reports, and audit support by leveraging HR information systems & databases as per requests.
• Coordination of the expat support provider: monitor immigration-document validity for expatriate staff of around 5-10 employees and coordinate timely renewals with the external provider.
• Policies & contracts: draft and update HR policies and procedures for all contract types (OE, GIG, B2B) in cooperation with G&A teams; be the main contact for HRBPs on these topics.
• Employee benefits administration: administrating medical and life-insurance programs in collaboration with the insurance broker.
• Time-sheet closure: finalize monthly timesheets in the company systems.
• Cross-functional collaboration: work closely with Finance, Legal, and other G&A functions on shared processes and initiatives.
• Process-improvement projects: contribute to continuous-improvement activities and broader HR operations projects.

Requirements

• 3+ years of experience in a similar position.
• Deep knowledge of the Labor Code of Ukraine and related legislation.
• Good command of MS Excel & MS Office (mail merge, pivot tables, VLOOKUP, basic formulas) and the ability to learn to manage additional software applications.
• Good command of English (written and spoken)
• Proactive, process-minded with attention to detail.
• Comfortable working with ambiguity or shifting priorities.
• Able to meet deadlines. Experience in managing high workload and solving complicated issues.
• Experience of working in a fast-paced environment.