Integrated Project Manager

About the role:

The Integrated Project Manager is responsible for running creative and production processes and working alongside our existing talented Project Management team to drive a project from brief to delivery. Leading on projects while working with our dynamic teams across the business, our project managers successfully deliver projects following OLIVER+’ ways of working.

What we want is a passionate, talented individual who can showcase their skills of managing multiple mid to high complexity projects. You should have meticulous attention to detail, understand the importance of the profitability of your projects for the agency and you will have proven yourself as a safe pair of hands on the day-to-day running of multiple prestigious projects.

What you will be doing:

GENERAL TASKS AND RESPONSIBILITIES:

• Have integrated experience across various disciplines which can include one or more of the following: Digital, Technology, Film, CGI, Motion Design and/or Print projects across different sized accounts and across different time zones; from initial brief to final delivery (based on experience)
• Manage your team to deliver a wide range of deliverables from email marketing to website content
• Strive to follow and implement the defined project management and production processes within OLIVER+ and with partners
• Handle multiple projects simultaneously and thrive in a fast-paced, deadline-driven environment
• Face adversity, setbacks and negativity with a resilient mindset and attitude
• Embody the company values, instil these behaviours within all team members
• Drive continuous improvement through each step of the process and consult on process improvements
• Close off projects to set standards/requirements

INITIATE & PLAN THE PROJECT:

• Serve as the point of contact to receive new briefs and manage the process of transforming unclear briefs into well prepared briefs where applicable
• Manage the scoping, costing and planning of projects across different briefs
• Work to the OLIVER+ Project Management Way of Working while executing projects
• Identify stakeholders and create a communication plan to ensure each of them has access to the right level of information
• Set deadlines with partners and challenge unrealistic timelines to ensure workload is managed based on creative processes
• Create project plan and identify key milestones for each of the projects you are assigned
• Work closely with the Delivery Lead and Resource/Studio Manager to staff the project correctly based on the required deliverables and deadlines
• Identify risks and possible issues and create risk registers
• Work closely with the creative team to define a cost, scope and time plan for the projects
• Prepare and run effective and structured client and team kick-off meetings
• Create and manage the delivery of project documentation

MANAGE PROJECT EXECUTION, MONITORING AND CONTROL:

• Coordinate development and delivery among various project participants and stakeholders
• Prioritize and manage workload of the project team
• Partner liaison when required, presenting project scopes, cost estimates and timing plans
• Build partner relationship and ensure their needs and requirements are addressed, while following the OLIVER+ ways of working
• Monitor the progress of the project delivery within scope and budget with the planned resources
• Prepare status reports for the stakeholders and actively manage the control of project progress using weekly action points
• Follow the project management change control process for any changes needed in the scope, budget, timelines or resource requirement
• Create and keep up to date all related project documentation and ensure compliance in the project management system
• Proactively problem-solve, mitigate risks and plan for future issues
• Be accountable for the financial profitability of the project and actively manage cost overburn and time logged daily
• Ensure final deliverables are quality driven and comply to the design and production requirements and expectations
• Monitor utilization and output of team

What you need to be great in this role:

• Willingness to accept feedback and iterate over processes in a highly-collaborative, low-ego team environment.
• Process driven and continuous improvement mindset.
• Curiosity, creativity, and ambition.
• Attention to detail.
• The ability to take a project from brief to completion, good communication, organizational, and time management skills are essential.
• Impeccable problem-solving skills and a love for client satisfaction.
• 3+ years of experience and proven track record of successfully managed projects from start to end
• Strong communication skills.
• Strong organisational skills – able to multi-task and manage multiple projects with different deadlines at one time.
• Good eye for detail and quality control experience.
• Software competency – Microsoft Word, PowerPoint, Excel, Zoom, Teams and OMG (Oliver Marketing Gateway internal approval system - training will be provided).