Senior Executive - Finance (US GAAP)

interface.ai is the industry's-leading specialized AI provider for banks and credit unions, serving over 100 financial institutions. The company's integrated AI platform offers a unified banking experience through voice, chat, and employee-assisting solutions, enhanced by cutting-edge proprietary Generative AI.

Our mission is clear: to transform the banking experience so every consumer enjoys hyper-personalized, secure, and seamless interactions, while improving operational efficiencies and driving revenue growth.

interface.ai offers pre-trained, domain-specific AI solutions that are easy to integrate, scale, and manage, both in-branch and online. Combining this with deep industry expertise, interface.ai is the AI solution for banks and credit unions that want to deliver exceptional experiences and stay at the forefront of AI innovation.

Job Summary: We are seeking a highly skilled and detail-oriented Accounting and Finance Specialist to join our team. The ideal candidate will be responsible for managing billing inputs, payroll processing, vendor payments, financial reconciliations, and compliance. This role requires strong analytical skills, collaboration with multiple teams, and experience in financial reporting.

Key Responsibilities:

• Collaborate with the Delivery and Engineering teams to gather billing inputs and prepare input files, including detailed Twilio reports.
• Record customer invoices and maintain the collection database and aging report.
• Process monthly payroll, liaising with HR to gather inputs for new joiners, onboard employees in Zoho Payroll, and guide them in updating necessary salary details.
• Account payroll entries, reconcile with the salary register, and record corresponding statutory provision entries.
• Collaborate with PEO service providers (Trinet, Rippling, Deel.com) for labor compliance and payroll processing.
• Facilitate new vendor setup, procurement of purchase orders or agreements, and collection of W8/W9 forms for compliance filing.
• Verify, validate, and account for vendor bills and payroll for the USA and Canada.
• Maintain and update vendor bill trackers, and process credit card statements/bills, working knowledge of bill.com is preferred.
• Review, analyze, and respond to external supplier inquiries and perform supplier statement of account reconciliations.
• Accounting for depreciation, fixed assets, prepaid expenses, and accrued entries.
• Reconcile bank balances and books, ensuring all balance sheet accounts are fully reconciled.
• Assist in month-end closing, budget forecasting, and variance analysis.
• Support the preparation of financial statements, schedules, and collaborate with auditors.

Qualifications and Skills:

• Bachelor’s degree in Accounting, Finance, or a related field.
• 4+ years of experience in accounting, payroll processing, or financial reporting.
• Strong knowledge of accounting principles, reconciliations, and financial compliance.
• Experience working with PEO service providers is preferred.
• Proficiency in accounting software such as Zoho, QuickBooks, or similar platforms.
• Advanced Excel skills and experience handling large datasets.
• Strong attention to detail and ability to work in a fast-paced environment.
• Excellent communication and interpersonal skills.

Preferred Qualifications:

• Experience with international payroll processing and labor compliance.
• Familiarity with US and Canadian financial regulations and tax compliance.

At interface.ai, we are committed to providing an inclusive and welcoming environment for all employees and applicants. We celebrate diversity and believe it is critical to our success as a company. We do not  discriminate on the basis of race, color, religion, national origin, age, sex, gender identity, gender expression, sexual orientation, marital status, veteran status, disability status, or any other legally protected status. All employment decisions at Interface.ai are based on business needs, job requirements, and individual qualifications. We strive to create a culture that values and respects each person's unique perspective and contributions. We encourage all qualified individuals to apply for employment opportunities with Interface.ai and are committed to ensuring that our hiring process is inclusive and accessible.