Accounts Payable Analyst
Job Summary
Job Description
Kavaliro is looking for an Accounts Payable Analyst to assist the accounts payable and accounting teams. The role involves processing invoices, managing vendor documentation, handling certificates of insurance, and archiving journal entries. The analyst will also communicate with vendors for missing information and help onboard new vendors into the Mincron system. Responsibilities include downloading and uploading electronic invoices, scanning hard copy invoices, responding to insurance certificate requests, reconciling vendor statements, and scanning/archiving journal entries. The position also requires collecting vendor documentation for system setup and participating in special projects.
Must have:
- High school diploma or GED
- Excellent attention to detail
- Strong organizational skills
- Solid communication skills (written/verbal)
- Ability to work independently
- Willingness to learn new systems
- Fluent in English (written and spoken)
Good to have:
- Familiarity with AS400
- Valid driver's license
2 skills required
Job Details
Job Overview
Kavaliro is seeking an Accounts Payable Analyst to support both the accounts payable and accounting teams. This role involves handling invoice processing (both electronic and paper), organizing vendor documentation, managing certificates of insurance, and assisting with journal entry archiving. The analyst will also be responsible for communicating with vendors to obtain missing documentation and helping onboard new vendors into the Mincron system.
Key Responsibilities
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Download and upload electronic invoices into Intellichief, our document imaging system, on a daily basis.
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Scan and process hard copy invoices for digital storage.
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Respond promptly to requests related to Certificates of Insurance.
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Assist with reconciling vendor statements by tracking down invoice or credit copies and sharing payment information as needed.
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Scan and archive journal entries for the accounting team on a monthly basis.
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Collect required documentation to help set up new vendors in our system.
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Participate in various special projects and support tasks as assigned.
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Take on other responsibilities as needed.
Required Qualifications
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High school diploma or GED.
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Excellent attention to detail and strong organizational skills.
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Solid communication skills, both written and verbal.
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Ability to work independently and take initiative to complete tasks.
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Willingness and ability to learn new systems and procedures.
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Familiarity with AS400 is a plus.
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Valid driver’s license required.
Key Skills & Attributes
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Process-focused with a drive for improvement and learning.
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Strong interpersonal and communication abilities.
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Self-motivated with the capability to manage ambiguity and work independently.
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Comfortable presenting information to senior leadership.
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Must be fluent in English (written and spoken) to ensure safety and compliance with all procedures and standards.
Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.
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About The Company
We ve been in the staffing business for over 10 years because we receive great satisfaction helping both companies and job candidates find their perfect match. Meet our team Life at Kavaliro We take culture seriously and believe true strength comes from a collaborative and open-minded environment where everyone is supported and empowered to succeed. Learn more Careers at Kavaliro If you want to always have your finger on the pulse of the latest and newest trends in staffing and recruiting, join the Kavaliro team! See internal opportunities Career Advice We offer guidance on resume revisions, clarifying your career objectives, and other advice to help you land your dream job. Visit our blog
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