Virtual Production Coordinator
Job Summary
Job Description
- Excellent organizational and time management skills
- Excellent communication skills
- Proficiency in Google Workspace and Microsoft Office Suite
- Project planning and execution
- Problem-solving and conflict resolution
- Proficiency in production management software (Flow/Shotgun)
- Familiarity with project management software (Smartsheets, Airtable, etc.)
15 skills required
Job Details
Key Responsibilities
- Project Management: Plan, coordinate, and execute projects, ensuring they are completed on time, within scope, and budget
- Communication: Serve as a point of contact between different departments, clients, and stakeholders to facilitate smooth information flow
- Scheduling: Arrange and manage schedules, meetings, and appointments for team members and ensure timely communication of changes
- Documentation: Maintain accurate records, files, and documentation for projects and departmental activities
- Reporting: Prepare and present regular reports on project status, department activities, and other relevant metrics
- Resource Allocation: Coordinate the allocation of resources, including personnel, equipment, and materials, to ensure project needs are met
- Problem-Solving: Identify and resolve any issues or conflicts that arise during project execution
- Compliance: Ensure that all activities comply with company policies, industry standards, and legal requirements. Receives work in the form of short-term assignments or processes that frequently require the application of independent judgment
- Support: Provide administrative support to the team, including preparing correspondence, handling inquiries, and managing office supplies
Qualifications
- Excellent organizational and time management abilities, able to identify and manage priorities
- Excellent written and verbal communication skills. Ability to collaborate effectively with cross- functional teams
- Proficiency in Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to work independently and as part of a team
- Attention to detail and problem-solving skills
- Effectively coordinates the resolution of problems and roadblocks as they occur
- Proficiency in production management software such as Flow (formerly Shotgrid/Shotgun) or equivalent tracking tools
- Familiarity with project management software (e.g. Smartsheets, Airtable, Miro, Bluescape. ClickUp) is a plus
- Ability to remain calm and confident under pressure, cope well with fast paced environments and short deadlines, be adaptable, use initiative, have a positive attitude
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About The Company
Scanline VFX is an award-winning, global leader in the visual effects industry with studios in 7 core locations including London, Los Angeles, Montreal, Munich, Seoul, Stuttgart, and Vancouver. From humble beginnings over 30 years ago, we’ve grown to a team of over 1,200 made up of diverse nationalities from around the world. We believe in the power of storytelling and are committed to helping filmmakers realize their artistic vision. Underpinned by a commitment to innovation, collaboration and long-standing partnerships, we continue to develop innovative tools, techniques and technologies, to offer filmmakers the ultimate in creative freedom. Eyeline Studios, Scanline’s virtual production division, is rethinking the future of real-time filmmaking by providing content creators with unmatched flexibility.
Netflix’s investment in Scanline’s pipeline, infrastructure, and workforce allows Scanline to continue to push the boundaries of what is possible in VFX. In addition to working on projects for Netflix, Scanline continues to work with a variety of long-standing and new clients outside of Netflix.
Established in 1989 in Munich, Scanline became well-known for our ability to create photorealistic natural phenomena such as fire, smoke and water, having developed our proprietary fluid simulation software, Flowline. Scanline was the sole developer of Flowline and in 2008, and was the recipient of a Scientific and Technical Achievement Academy Award® for the software.
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