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Executive Assistant, President of Motion Picture Production

California, United States (Hybrid)

Executive Assistant, President of Motion Picture Production

2 Hours ago • 5 Years + • Administrative

About the job

3 skills required for this role

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storytelling

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Job Description

Skydance Media seeks an experienced Executive Assistant to support its President of Motion Picture Production. This role demands high-level administrative skills, managing communications, partnerships, and confidential information. Responsibilities include scheduling, meeting coordination, travel arrangements, communication dissemination, preparing reports and correspondence, and liaising with high-profile executives. The ideal candidate possesses exceptional organizational and communication skills, strong judgment, and the ability to work independently and collaboratively within a fast-paced environment. Experience supporting senior executives in the entertainment industry is essential.

Must have:

5+ years of administrative experience
Excellent communication & organizational skills
Proficiency in MS Office & Google Suites
Ability to manage multiple priorities
Experience in entertainment industry

If you are passionate about making movies and television, Skydance is the place for you! Our creative divisions are led by industry veterans that put audience above all else when it comes to our storytelling approach. At Skydance, we embrace visionary artists and cutting-edge technology to create event-level entertainment. With the benefit of powerful distribution partnerships – Paramount Pictures, Tencent, Netflix, Prime Video, Apple TV+, and other top tier studios – our premium content can reach billions of consumers around the world.

Our corporate headquarters is in Santa Monica, where we strive to create a collaborative environment, is the center for all our film and television teams. Other departments include production, marketing, business affairs, finance, human resources, and operations. Whether you are a seasoned executive or an assistant just starting out, everyone is valued on the Skydance team!

For information on Skydance’s privacy practices, see the Skydance U.S. Personnel Privacy Notice located at https://skydance.com/privacy-personnel/.

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Skydance Media is looking for an experienced administrative professional to support its President of Motion Picture Production. This is a career Executive Assistant position that requires managing a high-volume desk and providing high-level administrative assistance within a multi-faceted and fast-paced organization.

This role is a balancing act of high-level administrative responsibilities, managing key communications, partnerships, and relationships, handling sensitive and confidential information, liaising with high-profile executives and offices, and providing solutions to issues/problems of varying magnitudes. The position requires exceptional verbal, written, and organizational- and time-management skills, initiative-taking, resourcefulness, and attention to detail, sound judgment, and the ability to work independently as well as collaboratively.

Responsibilities

Maintain consistent awareness of the President’s priorities and strategize schedules and communications accordingly
Oversee President’s scheduling/calendar, coordinate external and internal meetings, events, and appointments (including arranging physical and/or virtual conference details, create agendas and materials, etc.)
Handle other day-to-day tasks like email distributions, updating contact information, managing expense reports, note-taking, filing, ordering of supplies, etc.
Perform meeting/event-related tasks (such as preparing agendas, identifying next steps, maintaining status reports, and communicating out as needed)
Manage heavy call and email volume/screening, update call log
Disseminate team communications (verbal and written)
Prepare correspondence, reports, reference materials, light content-related research, and other documents while upholding the utmost discretion and confidentiality
Organize and update shared databases and electronic filing systems
Arrange detailed travel plans/bookings and itineraries as necessary
Work cross-functionally with colleagues in various business units and communicate and collaborate effectively with internal and external stakeholders
Read and digest important content-related documents and discern, summarize, and/or annotate critical data/information
Responsible for sourcing and coordinating thoughtful gifts for clients, business partners, or employees on behalf of the executive, ensuring they are appropriate for the occasion and recipient while maintaining confidentiality and adhering to company policies
Other administrative duties, projects, and workflows as required
Serve as a representation of the President and Skydance to external parties, including in relation to transmitting correspondence/communication, welcoming guests, etc. Represent Skydance with diplomacy, sensibility, and thoughtfulness.

Requirements

Bachelor’s degree preferred
At least 5+ years of administrative experience supporting a senior executive in the entertainment business, preferably in a fast-paced, dynamic environment
Ability to manage and track multiple high-priority tasks at once without letting things fall through the cracks – you are adept at prioritizing efficiently, managing time well, anticipating needs, meeting deadlines, and executing with precision and follow-through
Excellent interpersonal skills with the ability to interface effectively with team members, senior management, high-level executives, and talent representatives (and/or their offices)
Excellent written, verbal, and telephone skills
High proficiency with MS Office and Google Suites (including Word, Excel, Outlook, and Google Docs) with the ability to learn new software quickly
Highly self-motivated, proactive, quick-thinking, flexible, adaptable, collaborative, and resourceful, with excellent common sense and judgment
Experience in exercising sensibility, discretion, and diplomacy in handling all matters, information, and relationships (including confidential or sensitive information)
Ability to give, receive, and implement feedback constructively
Enthusiasm for the entertainment industry and knowledge of landscape (e.g. agencies, studios, producers, talent law firms)
Familiarity with industry concepts, customs, and practices

The hourly range for this non-exempt position in Los Angeles is $27.00 - $30.00. The rate offered may vary based on the candidate’s location, qualifications, experience and relevant expertise, among other factors. The range indicated is for base salary only and does not reflect the total compensation package, including bonus, benefits, etc.

We realize that skills and expertise can come from many different experiences and paths, and we encourage you to apply even if you don’t meet all of the requirements as written in the job description.

#Media #LI-hybrid

Skydance is proud to be an equal opportunity employer committed to building and fostering a diverse, equitable, and inclusive workforce. We welcome and consider applicants for employment regardless of race, color, religion, age, sex, national origin, citizenship, sexual orientation, gender identity or expression, marital status, pregnancy status, military/veteran status, disability, or any other protected category. Diversity in the workplace is not just a commitment, it is who we are and a reflection of what makes our world special.

Recruitment Fraud Alert

It has come to our attention that there may be fraudulent activity by individuals impersonating our Talent Acquisition team. Skydance will only contact you from an official “@skydance.com” email address. If you suspect that you are being contacted by an unauthorized person or believe that the correspondence you have received is suspicious, please do not click on any links or attachments in such emails and submit any questions or concerns to our information security team at information.security@skydance.com.

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About The Company

SKYDANCE

24 Active Jobs

About Skydance Media

Skydance is a diversified media company founded by David Ellison in 2010 to create high quality, event-level entertainment for global audiences. The Company brings to life stories of immersive worlds across its feature film, television, and interactive platforms. Its feature films include Mission: Impossible - Fallout, Annihilation, LIFE, Jack Reacher: Never Go Back, Star Trek Beyond, Mission: Impossible – Rogue Nation, Terminator Genisys, World War Z, Star Trek Into Darkness, G.I. Joe: Retaliation, Jack Reacher, Mission: Impossible – Ghost Protocol, and True Grit. Skydance’s upcoming film releases include Top Gun: Maverick, Gemini Man, The Old Guard, 6 Underground and the nwe untitled Terminator film. In 2017, Skydance formed an animation division to develop and produce a slate of high-end feature films and television series in partnership with Spain’s Ilion Animation Studios. Skydance Television launched in 2013. Its current slate includes Emmy-nominated Grace and Frankie on Netflix, Altered Carbon on Netflix, Jack Ryan on Amazon, and Condor on AT&T Audience Network. Skydance Interactive launched in 2016 to create and publish original and IP-based virtual reality experiences and video games. Skydance Interactive recently debuted its first original title – Archangel, a story-driven VR shooter.

About Skydance Interactive

Skydance Interactive creates and publishes original and IP-based virtual reality games. The division of Skydance Media was launched in 2016 through the acquisition of The Workshop Entertainment. Skydance Interactive’s first VR offering is Archangel, launched on July 18th 2017. Skydance Interactive in 2017 partnered with Skybound Entertainment to develop a number of original virtual reality video games based on the expansive world of The Walking Dead universe. The Walking Dead VR game will be the inaugural co-developed title from both companies. The studio is located in Marina del Rey, CA.

About Animation

In 2017, Skydance formed an animation division to develop and produce a slate of high-end feature films and television series in partnership with Spain’s Ilion Animation Studios. Skydance’s first three animated features are Luck, Split (working title), and Powerless (working title). Luck, directed by Alessandro Carloni (Kung Fu Panda 3) and written by Jonathan Aibel & Glenn Berger, is a comedy that pulls back the curtain on the millennia-old battle between the organizations of good luck and bad luck that secretly affects our daily lives. Split, directed by Vicky Jenson (Shrek) and written by Linda Woolverton, tells the story of Elian, a teenager who comes of age using her magical powers to defend her family when the opposing forces of light and darkness threaten to divide her kingdom. Nathan Greno (Tangled) is set to direct Powerless. The studio is located in Los Angeles, CA.