Administrative Assistant

Battlefield is a storied franchise renowned for uncompromising combat gameplay for over two decades. 100 million players and 5 billion hours played later, the Battlefield team is looking to define the future of the first-person shooter. United the banner of Battlefield Studios, 4 world-class teams across Criterion, DICE, Motive and Ripple Effect – all powered by the Battlefield Central Technology (BCT) team – have come together to focus on the future of the franchise, a connected Battlefield universe filled with immersive experiences built on our unique DNA.

We have a lot of exciting things going on within Battlefield, and we are looking for a collaborative and operational person to join our team. You will provide administrative support to three Senior Project Leads within the Battlefield team, based in Stockholm. You will report to our Lead Project Coordinator and be part of the Project Coordinator team.

Responsibilities

• You will ensure maintenance of the calendars; scheduling, confirming, and being the driver for meeting space and attendees.
• You will drive agenda creation, capture meeting notes, tracking and follow up on actions
• Coordinate domestic and international travel.
• Track relevant travel and expense receipts for accurate accounting reconciliations. File and track reimbursements, credits, and refunds through to completion in the iExpense tool.
• Process electronic purchase requests for approvals relating to external purchases, including the processing of invoices relevant to the PO.
• Project leads admin support 
• Coordinate smaller events at onsite or offsite venues.
• Collaborate and support Project Coordinator team

Qualifications 

• + 1 years successfully supporting business leaders in an administrative role.
• Work with a high degree of quality, confidentiality and accuracy.
• Ability to manage multiple tasks and assist multiple team members at the same time.
• Strong verbal and written communication skills in English. 
• Have a desire to take ownership, be responsible and find solutions.
• Experienced with Microsoft office products, especially PowerPoint and Excel.
• Experienced with Google Suite products, especially Docs, Sheets, and Slides.