Senior Fleet Regulatory Specialist

8 Hours ago • 3-5 Years

Job Summary

Job Description

The Senior Fleet Regulatory Specialist is responsible for managing vehicle and trailer licensing, registration, and tax filings, including IFTA and state-specific requirements. This includes preparing and filing quarterly IFTA tax returns, managing monthly and quarterly state tax filings, coordinating vehicle and trailer license registrations and renewals, maintaining compliance with regulations, generating reports on tax liabilities and compliance, and serving as the main point of contact for tax agencies and internal departments. The specialist will also identify and implement improvements in data collection, filing accuracy, and workflow efficiency, and prepare for and support audits.
Must have:
  • Experience in fleet regulatory compliance, tax filing, or transportation operations.
  • Experience with IFTA and state-specific vehicle tax filings is required.
  • Proficiency in Microsoft Excel and fleet management systems.
  • Strong organizational and time management skills.

Job Details

Job Summary

The Senior Fleet Regulatory Specialist is responsible for leading the internal management of vehicle and trailer licensing, registration, and tax filings, including IFTA and state-specific requirements. The responsibilities include overseeing the preparation and filing of quarterly IFTA tax returns, managing monthly and quarterly state tax filings, coordinating the registration and renewal of vehicle and trailer licenses, maintaining compliance with state and federal regulations, generating reports on tax liabilities and compliance metrics, and serving as the primary point of contact for state tax agencies and internal departments. The candidate will also identify and implement improvements in data collection, filing accuracy, and workflow efficiency, and prepare for and support audits as needed.

Principle Duties and Responsibilities

  • IFTA Management: Oversee the preparation and filing of quarterly IFTA tax returns. Ensure accurate collection and reporting of mileage and fuel data across all fleet units 
  • State Tax Filings: Manage monthly and quarterly filings for New Mexico Weight Distance Tax, Kentucky KYU permits, Oregon Weight-Mile Tax, and New York Highway Use Tax 
  • Licensing & Registration: Coordinate the registration and renewal of vehicle and trailer licenses across all operating states. Maintain compliance with state and federal regulations 
  • Compliance Monitoring: Maintain a tax calendar and ensure all filings and payments are submitted on time. Monitor regulatory changes and ensure ongoing compliance 
  • Internal Reporting: Generate reports on tax liabilities, filing status, and compliance metrics. Provide insights to leadership on cost-saving opportunities and risk mitigation 
  • Process Optimization: Identify and implement improvements in data collection, filing accuracy, and workflow efficiency. Recommend technology solutions to streamline operations 
  • Vendor & Agency Communication: Serve as the primary point of contact for state tax agencies and internal departments regarding vehicle tax and compliance matters 
  • Documentation & Audit Readiness: Maintain organized records of all filings, payments, and correspondence. Prepare for and support audits as needed 

Qualifications

  • Bachelor’s degree in Accounting, Business, Logistics, or a related field 
  • Minimum of 3–5 years of experience in fleet regulatory compliance, tax filing, or transportation operations 
  • Experience with IFTA and state-specific vehicle tax filings is required 
  • Proficiency in Microsoft Excel and fleet management systems 
  • Strong organizational and time management skills 


The Company is an Equal Opportunity Employer.




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About The Company

We're successful. We've been around for more than 65 years, and we've been profitable every year since our founding. We work hard, and we know how to set and beat records. We're competitive. Our line of work is demanding, but you'll get back what you put in and have fun doing it. We're family. We care for each other and want to see each other succeed. We enjoy watching each other build great careers and take advantage of the many opportunities we have to advance. And that makes UFP Industries a great place to be. We work hard and smart.

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