Administrative Assistant, A&R

3 Months ago • All levels • Administartive • $24,935 PA - $48,600 PA

Job Summary

Job Description

Island Records seeks a detail-oriented, proactive A&R Assistant to support senior leaders. Responsibilities include extensive travel and meeting coordination, managing demanding schedules, partnering with other assistants, meeting guests, monthly expense reconciliation, meeting preparation (including food ordering and document prep), special project coordination, music/file/lyric/master organization and delivery, ATMOS mix coordination, ticket coordination, and A&R research (industry reports, etc.). The ideal candidate possesses excellent communication, organizational, and problem-solving skills, thrives under pressure, and maintains confidentiality.
Must have:
  • Extensive travel & meeting coordination
  • Manage high-demand schedules
  • Excellent communication skills
  • Problem-solving & organizational skills
  • Proactive & detail-oriented
  • Confidentiality
Perks:
  • Comprehensive medical, dental, vision
  • 100% coverage for outpatient mental health
  • Wellbeing reimbursements
  • Student loan repayment assistance
  • 401(k) match
  • Flexible PTO
  • Paid parental leave

Job Details

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
 

How we LEAD:  

Island Records is currently seeking a dynamic A&R Assistant to provide support to numerous Senior Leaders. The ideal candidate is obsessively detailed, pro-active, has a knack for problem solving and a “can do” attitude. Experience supporting more than one senior executive will be required. Customer service mindset, entrepreneurial spirit, polished professional demeanor, and the ability to keep calm under pressure are musts. 

How you’ll CREATE:      

  • Extensive travel and meeting coordination

  • Maintaining high-demand schedules and calendars 

  • Partnering with other assistants as needed 

  • Meeting of guests and help with general queries 

  • Monthly Expenses reconciliation and processing 

  • Regular meeting prep and coordination including food ordering, document prep and organization as directed, occasional meeting coverage and note taking 

  • Special project coordination requiring follow-up and meeting of deadlines 

  • Organization and delivery with production to collect music, files, lyrics, masters, etc.

  • Coordination and delivery of ATMOS mixes

  • Ticket coordination with company buyer 

  • Some A&R duties may apply: Research and compile data reports when necessary (Industry Genre Reports, Shazam Reports, Miscellaneous trend reports as required/requested) 

  • Additional duties as assigned 

Bring your VIBE: 

  • Bachelor’s degree preferred 

  • Ability to interact comfortably and effectively with employees of the company at all levels including Executive Management 

  • Ability to interact comfortably and effectively with external partners and clients 

  • Possess strong attention to detail, problem solving and organizational skills 

  • Advanced Microsoft Office skills including Outlook, Excel, and PowerPoint required 

  • Proactive in determining roadblocks 

  • Must have excellent verbal and written communication skills 

  • Ability to work under high pressure and speed 

  • Must have the ability to build collaborative relationships 

  • Ability to keep information highly confidential 

  • Flexible and able to multi-task

Perks Playlist:

  • Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit

  • Comprehensive medical, dental, vision, and FSA options, as well as:

    • 100% coverage for out-patient mental health services

    • Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)

    • A lifetime fertility support allowance of $30,000 to plan participants

    • Student Loan Repayment Assistance and Tuition Reimbursement

    • 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation

  • Variety of ways to prioritize much-needed time away from work including:

    • Flexible Paid Time Off (PTO) for exempt employees

    • 3-weeks PTO for non-exempt employees

    • 2-weeks paid Winter Break

    • 10 Company Holidays (including Juneteenth and Wellbeing Day)

    • Summer Fridays (between Memorial Day and Labor Day)

    • Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish


Job Category:

A&R

Salary Range:

$24,935 - $48,600

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.  All candidates are encouraged to apply.

Similar Jobs

Zenoti - Director for Risk and Compliance

Zenoti

Hyderabad, Telangana, India (On-Site)
2 Months ago
Nordson Corporation - Business Development Manager (e-Commerce)

Nordson Corporation

Maastricht, Limburg, Netherlands (Remote)
1 Month ago
Universally Speaking - Traditional Chinese Games Tester

Universally Speaking

England, United Kingdom (On-Site)
4 Months ago
Thales - Life Cycle Materiel Manager - Combat Systems Specialist

Thales

Victoria, British Columbia, Canada (Hybrid)
2 Months ago
Qualcomm - Tax Analyst

Qualcomm

Hyderabad, Telangana, India (On-Site)
2 Months ago
Capgemini - EMC SAN Storage Administration

Capgemini

Mumbai, Maharashtra, India (On-Site)
2 Months ago
Sprinkler - Administrative Assistant

Sprinkler

Gurugram, Haryana, India (On-Site)
1 Month ago
Sprinkler - Senior Administrative Assistant

Sprinkler

Rome, Lazio, Italy (Remote)
1 Month ago
IMC - Office Administrator

IMC

Hong Kong (On-Site)
2 Months ago
Capgemini - Storage Administrator (Powerflex)

Capgemini

Gurugram, Haryana, India (On-Site)
2 Months ago

Get notifed when new similar jobs are uploaded

Similar Skill Jobs

HP - Graduate Process Improvement Engineer

HP

Sant Cugat Del Vallès, Catalonia, Spain (On-Site)
2 Months ago
Tesla - Delivery Support Advisor

Tesla

Manchester, England, United Kingdom (On-Site)
5 Months ago
Nintendo - Assistant Manager - Nintendo San Francisco Store

Nintendo

San Francisco, California, United States (On-Site)
11 Months ago
Wolters Kluwer - VP, Financial Planning

Wolters Kluwer

Minneapolis, Minnesota, United States (Hybrid)
1 Month ago
Yodlee - Accounts Receivable Associate

Yodlee

Denver, Colorado, United States (Hybrid)
1 Month ago
SSC Technologies - Sales Executive Private Markets

SSC Technologies

Chicago, Illinois, United States (Hybrid)
1 Month ago
Illumina - Senior Accounting Analyst - Latin America (Hybrid)

Illumina

State Of São Paulo, Brazil (Hybrid)
1 Month ago
Green gold animation - Marketing Intern

Green gold animation

Hyderabad, Telangana, India (On-Site)
3 Months ago
AVER LLC - Senior Latent Print Examiner

AVER LLC

United States (On-Site)
9 Months ago
Lead Venture - SQL-Enabled Customer Service Representative

Lead Venture

Belmopan, Cayo District, Belize (Remote)
4 Months ago

Get notifed when new similar jobs are uploaded

Jobs in Santa Monica, California, United States

Corsair gaming - Procurement Manager

Corsair gaming

Milpitas, California, United States (On-Site)
2 Months ago
Workato - Engagement Manager

Workato

Palo Alto, California, United States (On-Site)
2 Months ago
Apple - Engineering Project Manager

Apple

San Diego, California, United States (On-Site)
1 Month ago
Apple - Wi-Fi QA Manager

Apple

San Diego, California, United States (On-Site)
2 Months ago
Reddit - Senior Software Engineer, Security Partner

Reddit

United States (Remote)
2 Months ago
Whatnot - Customer Success Manager

Whatnot

New York, United States (On-Site)
1 Month ago
A-Team - Business Development Representative

A-Team

New York, United States (Hybrid)
2 Months ago
Adyen - Enterprise Account Manager

Adyen

San Francisco, California, United States (On-Site)
2 Months ago
Lionsgate - Staff Accountant

Lionsgate

Santa Monica, California, United States (On-Site)
1 Month ago
Trek - Service Technician

Trek

Hurst, Texas, United States (On-Site)
2 Months ago

Get notifed when new similar jobs are uploaded

Administartive Jobs

CAE - Property Administrator

CAE

Wright-Patterson Air Force Base, Ohio, United States (On-Site)
1 Month ago
Zelis  - Administrative Assistant

Zelis

Hyderabad, Telangana, India (On-Site)
2 Months ago
luxsoft - Shift Administrator

luxsoft

Sofia, Sofia City Province, Bulgaria (On-Site)
2 Months ago
SimpliSafe - Workplace Experience Administrator

SimpliSafe

Boston, Massachusetts, United States (On-Site)
3 Months ago
Capgemini - VMware Vsphere Administration

Capgemini

Bengaluru, Karnataka, India (On-Site)
2 Months ago
Nintendo - Associate Service Desk Administrator

Nintendo

Redmond, Washington, United States (Hybrid)
3 Months ago
Bazaar Voice - Salesforce Administrator

Bazaar Voice

Bengaluru, Karnataka, India (Hybrid)
2 Months ago
extreme network - Senior Administrative Assistant

extreme network

Austin, Texas, United States (On-Site)
1 Month ago
CAE - Subcontract Administrator

CAE

Arlington, Texas, United States (On-Site)
1 Month ago
Sonar Source - NetSuite Administrator

Sonar Source

Austin, Texas, United States (On-Site)
2 Months ago

Get notifed when new similar jobs are uploaded

About The Company

Santa Monica, California, United States (On-Site)

Alabama, United States (Remote)

Santa Monica, California, United States (On-Site)

Los Angeles, California, United States (Hybrid)

New York, New York, United States (On-Site)

Santa Monica, California, United States (On-Site)

Philadelphia, Pennsylvania, United States (On-Site)

Philadelphia, Pennsylvania, United States (On-Site)

View All Jobs

Get notified when new jobs are added by Universal Music

Level Up Your Career in Game Development!

Transform Your Passion into Profession with Our Comprehensive Courses for Aspiring Game Developers.

Job Common Plug