Who We Are:
Founded in 2005, 2K Games is a global video game company, publishing titles developed by some of the most influential game development studios in the world. Our studios responsible for developing 2K’s portfolio of world-class games across multiple platforms, include Visual Concepts, Firaxis, Hangar 13, CatDaddy, Cloud Chamber, and HB Studios. Our portfolio of titles is expanding due to our global strategic plan, building and acquiring exciting studios whose content continues to inspire all of us! 2K publishes titles in today’s most popular gaming genres, including sports, shooters, action, role-playing, strategy, casual, and family entertainment.
Our team of engineers, marketers, artists, writers, data scientists, producers, thinkers and doers, are the professional publishing stewards of our growing library of critically-acclaimed franchises such as NBA 2K, Battleborn, BioShock, Borderlands, The Darkness, Mafia, Sid Meier’s Civilization, WWE 2K, and XCOM.
At 2K, we pride ourselves on creating an inclusive work environment, which means encouraging our teams to Come as You Are and do your best work! We are dedicated to diversity and inclusion, and want our community of candidates to reflect this commitment. We encourage all qualified applicants to explore our global positions. 2K is headquartered in Novato, California and is a wholly owned label of Take-Two Interactive Software, Inc. (NASDAQ: TTWO).
Administrative team members at 2K have the mighty task of making sure all daily functions run like a well-oiled machine. They have their hands in just about every department across the business and regularly partner with executives, senior staff and various teams to make sure their goals are carried out seamlessly and efficiently. Have a borderline obsession with details? Good at prioritizing and seeing three steps ahead? Able to switch hats gracefully as new projects come your way? Wizard at Microsoft Office and setting up Zoom calls? You’ll fit right in with us.
What We Need:
We are looking for an exceptional Executive Assistant to provide daily support for our SVP of Shared Development Studios (SDS), Michael Gilmartin and VP of Release Management, Katherine Sanford. You’ll have the exciting opportunity of interacting regularly with our executive team, internal and external studio heads, and business partners throughout the games and entertainment industry… all while improving the efficiency of those you support. We need a confident, proactive, and detail-oriented person who can see beyond the immediate when it comes to executing our leaders’ visions. Personality and approachability are also key in this critical role that has tons of impact.
Location: Las Vegas, NV (Onsite)
What You’ll Do:
Provide Executive support for SVP SDS and VP Release Management
May provide support for other members of the SDS leadership team, as needed
Manage and maintain calendars and schedule appointments, ensuring all parties are advised of and kept tabs on schedule changes and updates
Maintain executives’ and hotel offices for visiting leadership in a professional manner, ensuring all supplies are in order and offices are ready for any guests
Coordinate travel arrangements including but not limited to flights, car service and hotel accommodations; works closely with ProTravel to ensure timely response and accurate itineraries
Complete and processes expense reports through Concur
Coordinate meetings and department functions including but not limited to preparing Outlook calendar invites and Zoom calls, preparing and distributing agendas and other materials, reserving and preparing facilities, coordinating food/beverage service, and coordinating any vital technical support
Attend meetings/functions as needed or requested, taking detailed notes/minutes, and disseminating as appropriate
Develop and maintain strong working relationships with 2K SDS management team, other employees in multiple locations, and external business partners who regularly interact with company executives
Create presentations / agendas for SDS leadership as required
Create status reports/executive summaries for SDS leadership as needed
Demonstrates a high level of professionalism in dealing with confidential and sensitive issues
Review and respond to daily internal/external mail
Compose, type, and distribute professional correspondence and e-mails, using individual initiative and as needed
Conduct research as requested, compile reports
Perform other duties as assigned by manager
Supervise 2-3 Office Management staff in the Las Vegas office location, which includes:
Execute in the Vendor Onboarding Process to vet any vital department-related contracts
Act as a liaison between Executives and other VP’s/team members for office-related contracts
Coordinate shipping for departments, including any necessary ship-outs at game launch
Assist Administrative team members as needed
Assist with special projects as assigned
Who We Think Will Be A Great Fit:
A successful candidate for this role will be able to work independently and as part of a team with minimal instruction, be able to maintain the strictest level of confidentiality, and have an eagle eye when it comes to dates, times and details. The ability to spot inefficiencies in daily processes surrounding the executives you support will help ensure long-term success.
Associate's degree (A.A.) or equivalent, three to five years related experience, or equivalent combination of education and experience
1-2 years’ experience supervising office management or operations staff
Prior work experience as a senior level admin, supporting C-Level executives highly desired
Prior work experience in a production environment, such as video games, film or animation highly desired
Excellent verbal and written communication skills
Outgoing personality, with excellent communication skills
Highly Proficient on Microsoft Office Suite, specifically Outlook, Microsoft O365, Google Suite; experience with Slack and Zoom are preferred.
Acute attention to detail; strong spelling and grammar skills
Ability to translate concepts into polished presentations
Professional appearance and demeanor
Self-motivated, with the ability to prioritize, handle priorities & lead workflow
Versatility, flexibility, and a willingness to work within constantly evolving priorities with passion
Good judgment, with the ability to make timely and sound decisions
Strong organizational and problem-solving skills
Ability to communicate expertly and effectively in person, on the phone, electronically, or through other means to individuals and groups.
As an equal opportunity employer, we are committed to ensuring that qualified individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform their essential job functions, and to receive other benefits and privileges of employment. Please contact us if you need reasonable accommodation.
Please note that 2K Games and its studios never use instant messaging apps or personal email accounts to contact prospective employees or conduct interviews and when emailing, only use 2K.com accounts.
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2K is headquartered in Novato, California and is a wholly owned label of Take-Two Interactive Software, Inc. (NASDAQ: TTWO). Founded in 2005, 2K Games is a global video game company, publishing titles developed by some of the most influential game development studios in the world. Our studios responsible for developing 2K’s portfolio of world-class games across multiple platforms, include Visual Concepts, Firaxis, Hangar 13, CatDaddy, Cloud Chamber, 31st Union, and HB Studios. Our portfolio of titles is expanding due to our global strategic plan, building and acquiring exciting studios whose content continues to inspire all of us! 2K publishes titles in today’s most popular gaming genres, including sports, shooters, action, role-playing, strategy, casual, and family entertainment.
Our team of engineers, marketers, artists, writers, data scientists, producers, thinkers and doers, are the professional publishing stewards of our growing library of critically-acclaimed franchises such as NBA 2K, 2K PGA, Battleborn, BioShock, Borderlands, The Quarry, The Darkness, Mafia, Sid Meier’s Civilization, Marvel’s Midnight Suns, WWE 2K, and XCOM.
At 2K, we pride ourselves on creating an inclusive work environment, which means encouraging our teams to Come as You Are and do your best work! We encourage ALL applicants to explore our global positions, even if they don’t meet every requirement for the role. If you're interested in the job and think you have what it takes to work at 2K, we encourage you to apply!
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