Senior Executive Administrative Assistant

2 Months ago • 5 Years + • Administartive • $76,350 PA - $105,700 PA

Job Summary

Job Description

As a Senior Executive Assistant, you will support Vice Presidents and Directors, managing complex schedules and administrative tasks. Responsibilities include managing calendars, creating purchase orders, coordinating travel arrangements (domestic and international), reconciling expenses, preparing correspondences, presentations and reports, and maintaining utmost confidence with sensitive information. The role requires excellent organizational, communication, and problem-solving skills. This is a hybrid role, requiring 2 days a week in the downtown New York City office.
Must have:
  • Provide administrative support for executives.
  • Manage calendar including scheduling internal & client meetings.
  • Create purchase orders as requested.
  • Coordinate all travel arrangements both domestic and international.
  • Reconcile expenses associated with business travel.
  • Prepare and edit correspondences, presentations and reports.
  • High school diploma or equivalent.
  • Strong proficiency in Microsoft Office Suite.
  • Excellent organizational and time-management skills.
  • Exceptional verbal and written communication skills.
Good to have:
  • Experience with expense reporting and travel booking software.
  • Strong working knowledge of MS Office Tools
  • Associate or bachelor’s degree.

Job Details

As a Senior Executive Assistant, you bring extensive knowledge and advanced skills to support complex and high-impact operational tasks within the organization. Your role requires managing sophisticated schedules, solving intricate administrative problems, and ensuring that high-level support is provided to teams and executives. You will play a crucial role in enhancing the efficiency and productivity of your organization through expert-level administrative capabilities.

This position is responsible for providing administrative support for Vice Presidents and Directors. This position requires a high level of customer service in a professional environment at all times. The individual will be accountable for providing timely response and assistance to their assigned executive’s requests or issues.

**This is a Hybrid role that will require 2 days a week in our downtown New York City office**

Essential Duties and responsibilities

  • Provide administrative support for at least three assigned executives

  • Manage calendar including scheduling internal & client meetings

  • Responsible for creating PO’s as requested

  • Coordinate all travel arrangements both domestic and international

  • Reconcile expenses associated with business travel per the Wolters Kluwer T & E policy

  • Prepare and edit correspondences, presentations and reports as requested

  • Maintain utmost confidence with sensitive information

  • Act as coordinator for special projects within department or organization

  • Contribute to Administrative Services Team by accomplishing departmental projects as assigned by manager

Other Duties

Perform other job-related responsibilities and projects as assigned

Job Qualifications

Experience:  5+ years of related experience or equivalent.

Other Knowledge, Skills, Abilities or Certifications: 

  • High school diploma or equivalent required; an associate or bachelor’s degree is preferred.

  • Proven experience in an administrative support role, ideally within a corporate environment.

  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  • Excellent organizational and time-management skills with a keen attention to detail.

  • Ability to prioritize and multitask effectively while maintaining professionalism under pressure.

  • Exceptional verbal and written communication skills.

  • Experience with expense reporting and travel booking software is a plus, Strong working knowledge of MS Office Tools

  • Must be team oriented with the ability to independently recognize needs and drive solutions

  • Excellent organizational, communication, interpersonal and problem-solving skills

Travel requirements

Minimal to None

Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.

Compensation:

Target salary range CA, CT, CO, DC, HI, IL, MD, MN, NY, RI, WA:: $76,350 - $105,700

Similar Jobs

NinjaVan - Admin, Cross Border

NinjaVan

Shah Alam, Selangor, Malaysia (On-Site)
1 Month ago
HCL Tech - Administrator

HCL Tech

Bratislava, Bratislava Region, Slovakia (On-Site)
2 Months ago
Humanitarian Operations - Legal/Finance Manager

Humanitarian Operations

Edinburgh, Scotland, United Kingdom (On-Site)
5 Months ago
Tide - Customer Support Specialist with German (Subscription plans)

Tide

Sofia, Sofia City Province, Bulgaria (Hybrid)
3 Months ago
dun bradstreet - Analyst II, ESG

dun bradstreet

Mumbai, Maharashtra, India (On-Site)
1 Month ago
Sailpoint - Administrator, Community and Education Services Administration

Sailpoint

Pune, Maharashtra, India (On-Site)
3 Months ago
caliogo - JIRA Administrator

caliogo

Hyderabad, Telangana, India (On-Site)
4 Months ago
Capgemini - Administrative Coordinator

Capgemini

Bengaluru, Karnataka, India (On-Site)
2 Months ago
Cygames - Sound Administrator

Cygames

Tokyo, Japan (On-Site)
2 Months ago
Ramboll3 - Project Administrator - Project Controlling (Power BI Focus)

Ramboll3

Gurugram, Haryana, India (On-Site)
4 Weeks ago

Get notifed when new similar jobs are uploaded

Similar Skill Jobs

Saama - Senior Financial Analyst

Saama

Pune, Maharashtra, India (On-Site)
3 Months ago
Gaijin Entertainment - Legal Counsel (Privacy & Compliance)

Gaijin Entertainment

(Remote)
3 Months ago
Tesla - Logistics Financial Analyst Internship

Tesla

Brandenburg, Germany (On-Site)
6 Months ago
Anavation - Program Manager

Anavation

Washington, District Of Columbia, United States (On-Site)
2 Months ago
world relief - Asylum Seeker Case Worker

world relief

Chicago, Illinois, United States (On-Site)
1 Month ago
Altagram Group - Assistant Localization Project Manager - Internship

Altagram Group

Berlin, Berlin, Germany (On-Site)
2 Months ago
Testronic - LQA Game Tester with Hindi

Testronic

Poland (Remote)
1 Month ago
Assystems - Design Engineer – Substation (Civil & Structural)

Assystems

Gurugram, Haryana, India (On-Site)
9 Months ago
Saviynt - Senior Staff Accountant

Saviynt

Philippines (Remote)
4 Months ago
Nordson Corporation - Operations Finance Manager

Nordson Corporation

Carlsbad, California, United States (On-Site)
1 Month ago

Get notifed when new similar jobs are uploaded

Jobs in New York, New York, United States

Jellyfish - Customer Success Manager, AI

Jellyfish

Baltimore, Maryland, United States (Hybrid)
1 Month ago
cyara - Lead Recruiter

cyara

United States (Remote)
3 Months ago
Google - Vice President, Product Management and Engagement, Core Developer

Google

Kirkland, Washington, United States (On-Site)
3 Months ago
Philips - Senior Global Web Content Manager

Philips

Cambridge, Massachusetts, United States (On-Site)
1 Month ago
world relief - Health Navigator Specialist

world relief

Sacramento, California, United States (On-Site)
1 Month ago
Crunchyroll - Senior Frontend Developer, Conversion & Purchase Experience

Crunchyroll

San Francisco, California, United States (Remote)
8 Months ago
Sailpoint - Senior Consultant - U.S.

Sailpoint

United States (On-Site)
2 Months ago
whoop - Product Manager II (Connectivity and Embedded Systems)

whoop

Boston, Massachusetts, United States (On-Site)
3 Months ago
Apple - Cellular RF Transmitter Systems Engineer

Apple

Waltham, Massachusetts, United States (On-Site)
2 Months ago
zeta - Senior Product Head, HSA and Employee Benefits

zeta

United States (Remote)
2 Months ago

Get notifed when new similar jobs are uploaded

Administartive Jobs

Techland - IT Administrator

Techland

Wrocław, Lower Silesian Voivodeship, Poland (On-Site)
4 Months ago
Capgemini - Veritas Netbackup Administration

Capgemini

Mumbai, Maharashtra, India (On-Site)
4 Months ago
Capco - Administrative Analyst - Home Office

Capco

Rio De Janeiro, Brazil (Remote)
8 Months ago
Capgemini - Storage Administration

Capgemini

Mumbai, Maharashtra, India (On-Site)
2 Months ago
The Globel Talent Co - Virtual Assistant/Contracts Administrator (German-speaking)

The Globel Talent Co

Bucharest, Romania (Remote)
6 Months ago
CAE - Subcontract Administrator

CAE

Tampa, Florida, United States (On-Site)
2 Months ago
Capgemini - Backup Administration-EMC Networker Avamar

Capgemini

Mumbai, Maharashtra, India (On-Site)
3 Months ago
Whatnot - Senior Salesforce Administrator

Whatnot

Los Angeles, California, United States (Remote)
1 Month ago
Intelerad - Senior IT Administrator

Intelerad

Basingstoke, England, United Kingdom (On-Site)
1 Month ago
nord current - In-Apps Store Administrator

nord current

Vilnius, Vilnius County, Lithuania (On-Site)
1 Month ago

Get notifed when new similar jobs are uploaded

About The Company

Wolters Kluwer (EURONEXT: WKL) is a global leader in professional information, software solutions, and services for the healthcare, tax and accounting, financial and corporate compliance, legal and regulatory, and corporate performance and ESG sectors. We help our customers make critical decisions every day by providing expert solutions that combine deep domain knowledge with specialized technology and services.  

Wolters Kluwer reported 2022 annual revenues of €5.5 billion. The group serves customers in over 180 countries, maintains operations in over 40 countries, and employs approximately 20,000 people worldwide. The company is headquartered in Alphen aan den Rijn, the Netherlands.

Bois-Colombes, Île-de-France, France (Hybrid)

Pune, Maharashtra, India (Hybrid)

Chennai, Tamil Nadu, India (Hybrid)

Waltham, Massachusetts, United States (Hybrid)

Cluj-Napoca, Cluj County, Romania (Hybrid)

Sherbrooke, Quebec, Canada (Hybrid)

Munich, Bavaria, Germany (Remote)

View All Jobs

Get notified when new jobs are added by Wolters Kluwer

Level Up Your Career in Game Development!

Transform Your Passion into Profession with Our Comprehensive Courses for Aspiring Game Developers.

Job Common Plug