Production Coordinator
Job Summary
Job Description
Boulder Media is seeking a Production Coordinator for a full-time, specified-purpose role with hybrid working arrangements. The ideal candidate will be based in Ireland and available for interviews during the week of July 14th, 2025, with a potential start date of July 21st, 2025. Applications close on July 13th, 2025. The Production Coordinator is responsible for scheduling workloads, ensuring timely deliveries, and managing retakes. This role involves coordinating with directors, supervisors, and clients, maintaining tracking documents, and preparing shipments. The company emphasizes a collaborative and creative culture with various social events.
Must have:
- 1 year experience in animation production team
- Excellent organizational and communication skills
- Strong troubleshooting skills
- Comfortable working to tight deadlines
- Excellent knowledge of Microsoft Office
- Fluent in English (spoken and written)
- Flexible, willing to learn, and self-motivated
Good to have:
- Capable of motivating and leading teams
- Knowledge of Ftrack asset tracking and database software
Perks:
- Competitive salary
- 21 days holidays per annum (pro rata)
- Extra paid day off for Good Friday
- Extra paid day off for Christmas Eve
- Time off for Christmas
- Paid sick leave
- Enhanced Maternity/Paternity package
- Death-In-Service Benefit
- Employee Assistance Programme
- Vision/Eye Care
- Temporary Remote Work Abroad
- Various in-house social events
8 skills required
Job Details
Boulder Media is hiring a Production Coordinator! This is a full-time, specified-purpose role with hybrid working arrangements (a mix of remote and in-studio work).
If you are based in Ireland, available for interviews during the week of 14th July, and (if successful in the selection process), ready to begin this exciting journey with us in the week of 21st July 2025, then we would like to hear from you!
Applications close on 13th July 2025.
Please apply only if you are available for both the interview and start dates as outlined. If not, we hope to hear from you next time!
About us
Established in 2000, Boulder Media has become one of Ireland's largest animation studios. Combining our passion, expertise, and experience, we believe in the power of our creativity and our ability to deliver world-class animated entertainment experiences. Boulder has produced many great shows, including Foster's Home for Imaginary Friends, The Amazing World of Gumball, El Tigre, Wander Over Yonder, My Little Pony: Pony Life, DC Super Hero Girls, Transformers Cyberverse, Danger Mouse, Cat Burglar, and the Netflix hit feature film – My Little Pony: A New Generation.
About our culture
Boulder Media is not only a very hard-working creative studio, but we also have a jam-packed social calendar. From celebrating the end of each show with wrap parties to our famous Halloween fancy dress and Christmas celebrations to bake-offs, table quizzes, dungeons & dragons, online and offline meet-ups, and sketch-ups. We put on cultural events to celebrate our international staff and make them feel at home, away from home. What makes Boulder Media special is the people that fill the studio and bring life to everything we do. Boulder is a family, a very nurturing and open space for all to come and be themselves and express who they are through creativity. We would love you to be part of our animation adventure!
About the role
The Production Coordinator is responsible for scheduling workloads for designated areas on the production. A key aspect of this role is to ensure deliveries remain on schedule and that retakes are completed in a timely fashion.
Skills & Other Requirements
Key Responsibilities
- Schedule the Director's /Art Director's workloads.
- Manage the Episodic Directors’ /Supervisor's schedule.
- Manage weekly asset assignments, maintain tracking documents, keep the asset database up to date with all necessary information, and feed accurate reports to the Production Manager/Line Producer.
- Download assets from the service studio, use the studio tracking system to help track all asset deliveries and ensure all have been reviewed, and the feedback is sent by the deadline.
- Send assets and episodes to the client for review, follow up on the feedback, and/or any pushback emails.
- Arrange weekly internal reviews of design meetings/animation pass/compositing/production handover meetings.
- Arrange weekly creative meetings with the service studio and Directors.
- Maintain on-schedule deliveries across all departments.
- Assist in measuring the level of approved pre-production design/ animation/backgrounds/compositing in line with approved deadlines;
- Prepare and send weekly shipments/deliveries to the clients and service studio.
- Manage post-production deliveries, if applicable, and ensure the post-production tracker is up to date on deliveries to the composer/sound team and that the client deliveries have been delivered.
- Coordinate any quality control fails from the Clients, if applicable, and ensure any retakes are given priority in the studio to ensure the contracted delivery date is not affected.
- Assist the Production Manager with any additional requests from the publicity teams and clients.
- The requirement is to engage in continual improvement training as deemed needed by the company, your lead, or your supervisor.
- As part of your continuous development, you are expected to keep up to date with the latest initiatives and developments in your area of expertise/role, such as (but not limited to) training, learning and development initiatives, and mentoring.
- Any other duties company management may from time to time deem necessary and reasonably require.
What would we look for?
- Candidate must have at least 1 year’s experience in animation, as part of a production team.
- Excellent organisational and communication skills.
- Strong troubleshooting skills.
- Capable of motivating and leading teams with enthusiasm.
- Comfortable working to tight deadlines.
- Excellent knowledge of Microsoft Office, in particular Excel and Google Docs.
- Knowledge of Ftrack asset tracking and database software is a distinct advantage.
- Fluent in English, both spoken and written.
- Must be flexible, willing to learn, and self-motivated.
What do we offer?
- Competitive salary, depending on skills and experience.
- 21 days' holidays per annum (pro rata).
- An extra paid day off for Good Friday each year.
- An extra paid day off for Christmas Eve each year.
- Time off for Christmas.
- Paid sick leave.
- Enhanced Maternity/Paternity package.
- Death-In-Service Benefit.
- Employee Assistance Programme.
- Vision/Eye Care.
- Temporary Remote Work Abroad.
- Various in-house social events such as Cake & Fruit Day, Screening nights, Games nights, to name a few.
Boulder Media is an equal opportunity employer committed to supporting diversity and inclusion within our work environment. All applicants, regardless of gender, civil status, family status, sexual orientation, religion, age, disability, race, or membership of the Travelling Community, will be given equal consideration for employment based on their skills, experience, and potential
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us at jobs@bouldermedia.tv to request accommodation.
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