Senior Executive Administrative Assistant

1 Month ago • 5 Years + • Administartive • $76,350 PA - $105,700 PA

Job Summary

Job Description

As a Senior Executive Assistant, you will support Vice Presidents and Directors, managing complex schedules and administrative tasks. Responsibilities include managing calendars, creating purchase orders, coordinating travel arrangements (domestic and international), reconciling expenses, preparing correspondences, presentations and reports, and maintaining utmost confidence with sensitive information. The role requires excellent organizational, communication, and problem-solving skills. This is a hybrid role, requiring 2 days a week in the downtown New York City office.
Must have:
  • Provide administrative support for executives.
  • Manage calendar including scheduling internal & client meetings.
  • Create purchase orders as requested.
  • Coordinate all travel arrangements both domestic and international.
  • Reconcile expenses associated with business travel.
  • Prepare and edit correspondences, presentations and reports.
  • High school diploma or equivalent.
  • Strong proficiency in Microsoft Office Suite.
  • Excellent organizational and time-management skills.
  • Exceptional verbal and written communication skills.
Good to have:
  • Experience with expense reporting and travel booking software.
  • Strong working knowledge of MS Office Tools
  • Associate or bachelor’s degree.

Job Details

As a Senior Executive Assistant, you bring extensive knowledge and advanced skills to support complex and high-impact operational tasks within the organization. Your role requires managing sophisticated schedules, solving intricate administrative problems, and ensuring that high-level support is provided to teams and executives. You will play a crucial role in enhancing the efficiency and productivity of your organization through expert-level administrative capabilities.

This position is responsible for providing administrative support for Vice Presidents and Directors. This position requires a high level of customer service in a professional environment at all times. The individual will be accountable for providing timely response and assistance to their assigned executive’s requests or issues.

**This is a Hybrid role that will require 2 days a week in our downtown New York City office**

Essential Duties and responsibilities

  • Provide administrative support for at least three assigned executives

  • Manage calendar including scheduling internal & client meetings

  • Responsible for creating PO’s as requested

  • Coordinate all travel arrangements both domestic and international

  • Reconcile expenses associated with business travel per the Wolters Kluwer T & E policy

  • Prepare and edit correspondences, presentations and reports as requested

  • Maintain utmost confidence with sensitive information

  • Act as coordinator for special projects within department or organization

  • Contribute to Administrative Services Team by accomplishing departmental projects as assigned by manager

Other Duties

Perform other job-related responsibilities and projects as assigned

Job Qualifications

Experience:  5+ years of related experience or equivalent.

Other Knowledge, Skills, Abilities or Certifications: 

  • High school diploma or equivalent required; an associate or bachelor’s degree is preferred.

  • Proven experience in an administrative support role, ideally within a corporate environment.

  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  • Excellent organizational and time-management skills with a keen attention to detail.

  • Ability to prioritize and multitask effectively while maintaining professionalism under pressure.

  • Exceptional verbal and written communication skills.

  • Experience with expense reporting and travel booking software is a plus, Strong working knowledge of MS Office Tools

  • Must be team oriented with the ability to independently recognize needs and drive solutions

  • Excellent organizational, communication, interpersonal and problem-solving skills

Travel requirements

Minimal to None

Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.

Compensation:

Target salary range CA, CT, CO, DC, HI, IL, MD, MN, NY, RI, WA:: $76,350 - $105,700

Similar Jobs

Lionbridge Games - IT Specialist

Lionbridge Games

Masovian Voivodeship, Poland (On-Site)
3 Months ago
Nintendo - Supervisor. Packaging & Distribution

Nintendo

North Bend, Washington, United States (On-Site)
7 Months ago
Assystems - Senior Urban Planner

Assystems

Gurugram, Haryana, India (On-Site)
8 Months ago
BioFire - Research Associate II

BioFire

Salt Lake City, Utah, United States (On-Site)
3 Weeks ago
PwC - ETIC, Finance Operations Manager (German Speakers)

PwC

Cairo, Cairo Governorate, Egypt (On-Site)
7 Months ago
PPfa - Administrative Manager

PPfa

New York, United States (Hybrid)
3 Weeks ago
HCL Tech - Administrator

HCL Tech

Amsterdam, North Holland, Netherlands (On-Site)
4 Weeks ago
AGS - American Gaming Systems - Server Administrator I

AGS - American Gaming Systems

Duluth, Georgia, United States (On-Site)
2 Weeks ago
BTF  - Payroll Administrator / Personnel Administration Payroll

BTF

Cologne, North Rhine-Westphalia, Germany (On-Site)
3 Months ago
CD PROJEKT RED - Senior IT NetOps Administrator

CD PROJEKT RED

Warsaw, Masovian Voivodeship, Poland (Hybrid)
1 Month ago

Get notifed when new similar jobs are uploaded

Similar Skill Jobs

Christ Fellowship - Contributions Associate

Christ Fellowship

Palm Beach Gardens, Florida, United States (On-Site)
1 Month ago
GlobalStep - QA Game Tester (Flight Sim Specialization)

GlobalStep

Dallas, Texas, United States (On-Site)
3 Months ago
Plug power - Service Specialist

Plug power

Tennessee, United States (Remote)
2 Months ago
Bragg - Head of Accounting

Bragg

London, England, United Kingdom (Hybrid)
1 Month ago
Tesla - Design Manager / Architect - Retail Development

Tesla

London, England, United Kingdom (On-Site)
5 Months ago
Dentsu - Lead Technical Architect

Dentsu

Mumbai, Maharashtra, India (On-Site)
1 Month ago
NinjaVan - Senior Associate I, Sales销售高级专员(华东)

NinjaVan

Xiamen, Fujian, China (On-Site)
9 Months ago
Sony Interactive Entertainment - Management Planning and Management Manager (PlayStation Global Business Promotion)

Sony Interactive Entertainment

Tokyo, Japan (Hybrid)
1 Month ago
Nintendo - Spvr. Packaging & Distribution

Nintendo

North Bend, Washington, United States (On-Site)
7 Months ago
Marsh McLennan - Senior Employee Benefits Consultant

Marsh McLennan

Edinburgh, Scotland, United Kingdom (Hybrid)
1 Month ago

Get notifed when new similar jobs are uploaded

Jobs in New York, New York, United States

Milestone - Lead Software Engineer

Milestone

Portland, Oregon, United States (Remote)
2 Months ago
lifechruh - Generosity Impact Manager

lifechruh

Edmond, Oklahoma, United States (On-Site)
2 Months ago
Illumina - Sr. District Sales Manager

Illumina

United States (Remote)
1 Month ago
NVIDIA - Senior Datacenter GPU Power Architect

NVIDIA

Santa Clara, California, United States (On-Site)
5 Months ago
Apple - Software Development Engineer

Apple

New York, New York, United States (On-Site)
2 Weeks ago
Penn Interactive - Executive Host

Penn Interactive

Phoenix, Arizona, United States (Remote)
1 Month ago
Netflix - Director, Stock Operations

Netflix

Los Angeles, California, United States (On-Site)
2 Months ago
rivos - Accelerator Design Verification Engineer

rivos

Santa Clara, California, United States (Hybrid)
3 Years ago
zoox - Machine Learning Engineer - Prediction and Planning

zoox

Foster City, California, United States (Hybrid)
5 Days ago
Keywords Studios - Pharmaceutical Warehouse Associate

Keywords Studios

Indiana, United States (On-Site)
3 Months ago

Get notifed when new similar jobs are uploaded

Administartive Jobs

Cubic corporation - Accounts Payable Administrator

Cubic corporation

Hyderabad, Telangana, India (On-Site)
2 Days ago
HCL Tech - Administrator

HCL Tech

Paris, Île-de-France, France (On-Site)
1 Month ago
Aeries technology - Accounts Receivable Administrator

Aeries technology

Bengaluru, Karnataka, India (On-Site)
1 Month ago
Zelis  - Administrative Assistant

Zelis

Hyderabad, Telangana, India (On-Site)
1 Month ago
Apexon - Project Administrator

Apexon

Austin, Texas, United States (On-Site)
2 Months ago
Xplor Technologies - Order to Cash Administrator

Xplor Technologies

York, England, United Kingdom (Hybrid)
2 Days ago
PwC - IT Administrator

PwC

Moka, Moka District, Mauritius (On-Site)
3 Weeks ago
Kavalirio - Administrative Secretary

Kavalirio

San Rafael, California, United States (On-Site)
3 Weeks ago
Stake logic - Experienced Salary Administrator

Stake logic

Eindhoven, North Brabant, Netherlands (On-Site)
1 Month ago
Bazaar Voice - Salesforce Administrator

Bazaar Voice

Bengaluru, Karnataka, India (Hybrid)
1 Month ago

Get notifed when new similar jobs are uploaded

About The Company

Wolters Kluwer (EURONEXT: WKL) is a global leader in professional information, software solutions, and services for the healthcare, tax and accounting, financial and corporate compliance, legal and regulatory, and corporate performance and ESG sectors. We help our customers make critical decisions every day by providing expert solutions that combine deep domain knowledge with specialized technology and services.  

Wolters Kluwer reported 2022 annual revenues of €5.5 billion. The group serves customers in over 180 countries, maintains operations in over 40 countries, and employs approximately 20,000 people worldwide. The company is headquartered in Alphen aan den Rijn, the Netherlands.

Mechelen, Flanders, Belgium (Hybrid)

Arnhem, Gelderland, Netherlands (Hybrid)

Alphen Aan Den Rijn, South Holland, Netherlands (Hybrid)

Madrid, Community Of Madrid, Spain (Hybrid)

Hoevelaken, Gelderland, Netherlands (Hybrid)

Tokyo, Japan (Hybrid)

Tokyo, Japan (Hybrid)

Pune, Maharashtra, India (Hybrid)

Waltham, Massachusetts, United States (Hybrid)

View All Jobs

Get notified when new jobs are added by Wolters Kluwer

Level Up Your Career in Game Development!

Transform Your Passion into Profession with Our Comprehensive Courses for Aspiring Game Developers.

Job Common Plug