Invoice Acquisition Specialist
Job Summary
Job Description
As an Invoice Acquisition Specialist, you will manage utility and invoice services for clients, ensuring timely and accurate resident invoicing. Responsibilities include tracking monthly invoices, optimizing invoice receipt methods, resolving discrepancies with utility providers, scanning physical invoices, ensuring compliance with regulations, assisting team members, collaborating with other departments and teams to meet client needs, and meeting department metrics. The role requires strong attention to detail and the ability to work well in a team setting to deliver quality results with strict deadlines.
Must have:
- Overseeing a portfolio of clients by tracking their monthly invoices
- Proficiency in Google Office Suite
- Excellent communication and interpersonal skills
- Ensuring compliance with tax regulations and accounting standards
- Strong attention to detail and data accuracy
- Ability to deliver quality results with strict deadlines
- Ability to work well with others in a team setting
Good to have:
- Utility experience
- Accounting experience, specifically accounts payable
- Experience with invoice processing or accounting software
- Knowledge of tax regulations and accounting principles
- Associate's or bachelor's degree in finance, accounting, or a related field
- Prior experience in a property management or real estate industry
Perks:
- Flexible and transparent culture with remote and hybrid work options
- Comprehensive medical, dental, and vision coverage
- HSA/FSA options and employer-paid disability benefits
- Access to 401(k) or similar retirement plans with employer matching
- Wellness initiatives promoting physical and mental well-being
- Family-centric leave policies
- Entrata Cares programs offering opportunities for volunteerism
- Exclusive Previ cell phone plan and discounts
- Bi-annual swag drops for employees
4 skills required
Job Details
Since its inception in 2003, driven by visionary college students transforming online rent payment, Entrata has evolved into a global leader serving property owners, managers, and residents. Honored with prestigious awards like the Utah Business Fast 50, Silicon Slopes Hall of Fame - Software Company - 2022, Women Tech Council Shatter List, our comprehensive software suite spans rent payments, insurance, leasing, maintenance, marketing, and communication tools, reshaping property management worldwide.
Our 2200+ global team members embody intelligence and adaptability, engaging actively from top executives to part-time employees. With offices across Utah, Texas, India, Israel, and the Netherlands, Entrata blends startup innovation with established stability, evident in our transparent communication values and executive town halls. Our product isn't just desirable; it's industry essential. At Entrata, we passionately refine living experiences, uphold collective excellence, embrace boldness and resilience, and prioritize different perspectives, endeavoring to craft a better world to live in.
As an Invoice Acquisition Specialist you will provide utility and invoice management services to a portfolio of clients. Clients choose Entrata to manage their community utility bills and generate individual resident invoices in a timely and accurate manner. A successful Invoice Acquisition Specialist will maintain our high standards for accuracy while ensuring the timely receipt of all of our client’s invoices. ** This is an onsite position in Lehi, UT.
Responsibilities will include
- Overseeing a portfolio of clients by tracking their monthly invoices and ensuring timely receipt of those invoices
- Optimizing invoice receipt method to ensure the fastest receipt possible
- Coordinating with utility providers to resolve discrepancies, discrepancies, and invoice-related issues
- Scanning physical invoices received through the mail daily
- Ensure compliance with tax regulations, accounting standards, and company policies
- Assisting team members, as needed, to fulfill their job duties
- Partnering with other departments when taking on new properties to ensure a smooth transition
- Collaborating with Utility Service Manager and other internal teams to ensure client needs are met
- Meeting department metrics and KPI’s
- Ensure compliance with tax regulations, accounting standards, and company policies
- Participate in the development and implementation of best practices for invoice management
Minimum Qualifications
- High school diploma or equivalent
- Proficiency in Google Office Suite
- Strong attention to detail and data accuracy
- Excellent communication and interpersonal skills
- Ability to deliver quality results with strict deadlines
- Excellent problem solving skills and attention to detail
- Self-motivated with or without supervision; a healthy desire to constantly succeed
- Ability to work well with others in a team setting
Preferred Qualifications
- Utility experience
- Accounting experience, specifically accounts payable
- Associate's or bachelor's degree in finance, accounting, or a related field.
- Experience with invoice processing software or accounting software (e.g., QuickBooks, SAP).
- Knowledge of tax regulations and accounting principles.
- Prior experience in a property management or real estate industry.
- Ability to handle a high volume of invoices and meet deadlines in a fast-paced environment.
Benefits:
Flexible and transparent culture with remote and hybrid work options, generous vacation time, and frequent company recharge days for work-life balance.
Comprehensive medical, dental, and vision coverage, including fertility benefits, available for eligible employees and their families.
HSA/FSA options and employer-paid disability benefits provided for eligible employees.
Access to 401(k) or similar retirement plans with employer matching for eligible employees, ensuring long-term financial security.
Wellness initiatives promoting physical and mental well-being, access to an onsite gym at HQ, mental health resources, wellness challenges, and employee assistance programs.
Family-centric leave policies supporting new parents during significant life events.
Entrata Cares programs offering opportunities for volunteerism, charity events, and giving back to our community.
Exclusive Previ cell phone plan and discounts on services or local business partnerships for additional employee benefits.
Bi-annual swag drops for employees
Currently, Entrata hires in Arizona, Idaho, Nevada, Utah, Wyoming, Texas, North Carolina, Florida, Georgia, South Carolina, Ohio, Pennsylvania, Illinois, and Tennessee for Exempt roles and Arizona, Idaho, Utah, Wyoming, Texas, North Carolina, and Florida for Non-Exempt roles. If you choose to apply and do not live in one of these states, your application may be reviewed on a case-by-case basis and salary ranges will be provided if required by state law
But members of the Entrata team aren’t just intelligent and ambitious, they’re the living embodiment of another core Value: “Excellent Alone, Better Together.” Entrata is dedicated to creating a workplace where a diverse and inclusive team thrives in an environment free from discrimination. We provide equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, protected veteran status, or any other applicable characteristics protected by law.
It’s a great place to work! Will you join us?
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