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Office Coordinator

11 Hours ago • All levels • Administrative

Job Summary

Job Description

The Office Coordinator will provide comprehensive office support services to ensure efficiency and effectiveness. Responsibilities include greeting visitors, managing correspondence, handling deliveries, managing the biometric system and visitor sign-up, supervising plant care, maintaining office cleanliness, coordinating repairs, managing office supplies, and assisting with real estate questions. The role also involves coordinating meetings and conferences, ensuring meeting room supplies are available and maintaining the overall tidiness and functionality of the office. This position requires excellent organizational skills, attention to detail, and strong communication skills. The ability to multitask in a fast-paced environment is crucial.
Must have:
  • Provide office support services
  • Greet and assist visitors
  • Manage correspondence and deliveries
  • Maintain office tidiness and cleanliness
  • Coordinate repairs and maintenance
  • Manage office supplies inventory
  • Assist with meeting planning
  • Good knowledge of Polish and English
Perks:
  • Multisport card
  • Medicover

Job Details

Company Description

As a product company, we strongly believe that our success is due to the people we work with and we hire - because great people create great products!

We are looking for Office Coordinator who will join us in creating the best office environment for employees!

Job Description

  • Provide office support services to ensure efficiency and effectiveness within Evolution office.
  • Greet, assist, and/or direct the public to the appropriate host employee.
  • Dealing with incoming/outgoing correspondence in line with the policy, sign for deliveries and direct them to the appropriate staff member, receive/register and send mails and cargos from/to company parties or partners.
  • Manage Biometric system, taxi service, visitors’ sign-up system and register visitors in line with the policy.
  • Manage and supervise plants & gardening service.
  • Ensure that the Reception area are kept tidy and clean always;
  • Cooperate with Security.
  • Maintain the condition of the office and arrange necessary technical repairs via ticketing system, manage performance.
  • Maintain general office tidiness and supervision of cleaners.
  • Co-ordinate and maintain administrative records such as staff parking, parking for guests and subcontractors etc.
  • Pre-approve all office related orders with Office Manager.
  • Check and ensure that coffee, vending machines and other office equipment are in working condition, arrange technical maintenance if required.          
  • Monitor office supplies inventory and take care of groceries and water supplies in the office- place order, control deliveries, and go for shopping if needed, prepare expense reports.
  • Ensure compliance with all company policies, procedures, and guidelines.
  • Assist with Real Estate questions.
  • Take care of maintaining office in terms of construction works/repainting works, furniture inventory/selling/utilization/ordering and maintenance of existing.
  • Assist in the planning and preparation of meetings, conferences, and conference telephone calls, ensure availability of office supplies in meeting rooms.

Qualifications

  • Secondary education
  • Good knowledge of Polish and English 
  • High sense of responsibility, punctuality, accuracy, and attention to details.
  • The ability to accurately fulfil the direct management orders and work tasks.
  • Tact and discretion, for dealing with confidential information.
  • Multitasking- flexible and adaptable approach to work, the ability to work with fast-paced, ever-changing environment.
  • The ability to work independently and in a team, great communication skills.

Additional Information

  • We make games
  • Modern office in the city center next to the subway station: Rondo Daszyńskiego, Warszawa
  • Environment tailored to allow you to realize your full potential
  • Awesome mix between all benefits of a large company and all advantages of creative startup culture
  • Tailor-made career program and many opportunities to grow and prove yourself
  • Social Benefits - Multisport card, Medicover

At Evolution, we have implemented Whistleblower Protection Policy and provide secure and confidential channels for reporting legal or ethical concerns, available to anyone with a direct or indirect work relationship with the Company, including current and former Employees, Candidates, Shareholders, Contractors, Service Providers, Trainees, Entrepreneurs, and their proxies. To submit a report, please contact us via our dedicated whistleblowing channel at whistleblower@evolution.com

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About The Company

Evolution is a world-leader in product innovation and advanced IT-solutions for video streamed live casino. Our code runs 24/7/365 serving millions of users globally and processing financial transactions of thousands of EUROs every second.  

Evolution AB (publ) is listed on Nasdaq Nordic with a MCAP of over EUR 20B.


The company was founded in 2006, inspired by the world-renowned casino in Monte Carlo. Using the rapidly emerging technology, Evolution founders wanted to bring the excitement from the live player experience in to the home. From that came our brand promise of delivering a product which was AS REAL AS IT GETS, and our key corporate value ALIVE.


Today, more than 13,000 EVOlutioneers work in the company’s sites across 5 continents. With an ever-growing world-wide demand for our innovative product and high quality services, we look for more high performing talent with a team player mindset and diverse skillsets and backgrounds. 


Please read our Privacy and Cookies policies below before submitting any personal data to us: https://www.evolution.com/privacy-policy & https://www.evolution.com/cookies-policy


Followers must be 18+.  

http://gambleaware.co.uk Please gamble responsibly. 🔞 


Evolution is licensed and regulated by the Malta Gaming Authority under licence MGA/B2B/187/2010 issued on 01 of August 2018. Evolution is also licensed and regulated in many other jurisdictions such as the United Kingdom, Belgium, Canada, Romania, South Africa, and others.

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