Accounts Payable Specialist I

Description

• Calculates, posts business transactions, processes invoices, verifies financial data for use in maintaining accounts payable records, and provides other clerical support necessary to pay the obligations of the organization.
• Clarifies any questionable invoice items, prices, or receiving signatures; obtains proper information and/or data regarding invoice payments.
• Assembles invoices to be completed for payment.
• Verifies all addresses and Federal ID numbers of vendors if available; calculates all extensions and totals on invoices, calculating and taking discounts when applicable; verifies all coding, reviews invoices and requisitions for satisfactory payment approval, checking vendor files for any previous payments; assigns voucher numbers.
• Maintains copies of vouchers, invoices, or correspondence necessary for files.
• Prepares vouchers listing invoice number, date, vendor address, and Federal ID number, item description, amounts, and coding per accounting policies and procedures.
• Assists with preparing periodic reports and other department records.

• Requires broad knowledge of operational procedures and tools obtained through extensive work experience and may require vocational or technical education or entry level professional with associates or bachelor level degree.
• Works under limited supervision for routine situations.
• Provides assistance and training to lower level employees.
• Problems typically are not routine and require analysis to understand.
• Must be reliable and extremely trustworthy.
• Strong skills in Microsoft Office Suite or related programs.
• Ability to learn other accounting software systems.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.

• Ability to sit for long periods, work on a computer with repetitive motions and utilize devices typically found in an office environment.
• Able to safely lift up to 35 pounds at a time using safe lifting techniques.
• Ability to communicate effectively with another person.
• Regular and predictable attendance is required.
• Ability to work in an office environment as required.
• Travel requirements: 0% or as required for company needs