Executive Assistant to President, Global Business Affairs & International
Job Summary
Job Description
Skydance Media seeks an experienced Executive Assistant to support its President of Global Business Affairs & International. This high-level administrative role demands managing a high-volume workload in a fast-paced environment. Responsibilities include comprehensive calendar management, handling sensitive information, liaising with high-profile executives, managing communications, preparing documents (including deal memos), arranging travel, and coordinating meetings and events. The ideal candidate will possess exceptional organizational, communication, and interpersonal skills, along with a proactive approach and strong judgment. Experience in entertainment Business Affairs is essential.
Must have:
- 5+ years supporting senior executives
- Excellent communication & organization
- Proficient in MS Office & Google Suite
- Handle confidential information
- Manage high-priority tasks efficiently
- Experience in entertainment Business Affairs
Good to have:
- Knowledge of entertainment landscape
- Proactive & resourceful
- Diplomatic and sensible
7 skills required
Job Details
If you are passionate about making movies and television, Skydance is the place for you! Our creative divisions are led by industry veterans that put audience above all else when it comes to our storytelling approach. At Skydance, we embrace visionary artists and cutting-edge technology to create event-level entertainment. With the benefit of powerful distribution partnerships – Paramount Pictures, Tencent, Netflix, Prime Video, Apple TV+, and other top tier studios – our premium content can reach billions of consumers around the world.
Our corporate headquarters is in Santa Monica, where we strive to create a collaborative environment, is the center for all our film and television teams. Other departments include production, marketing, business affairs, finance, human resources, and operations. Whether you are a seasoned executive or an assistant just starting out, everyone is valued on the Skydance team!
For information on Skydance’s privacy practices, see the Skydance U.S. Personnel Privacy Notice located at https://skydance.com/privacy-personnel/.
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Skydance Media is looking for an experienced administrative professional to support its President, Global Business Affairs & International. This is a career Executive Assistant position that requires managing a high-volume desk within a multi-faceted and fast-paced organization.
This role is a balancing act of high-level administrative responsibilities, managing key communications, partnerships, and relationships, handling sensitive and confidential information, liaising with high-profile executives and offices, and providing solutions to issues/problems of varying magnitudes. The position requires exceptional verbal, written, and organizational- and time-management skills, initiative-taking, resourcefulness, and attention to detail, sound judgment, and the ability to work independently as well as collaboratively.
Responsibilities
- Maintain consistent awareness of the President’s priorities and strategize schedules and communications accordingly
- Oversee President’s scheduling/calendar, coordinate external and internal meetings, events, and appointments (including arranging physical and/or virtual conference details, create agendas and materials, etc.)
- Handle other day-to-day tasks like email distributions, updating contact information, managing expense reports, note-taking, filing, ordering of supplies, etc.
- Perform meeting/event-related tasks (such as preparing agendas, identifying next steps, maintaining status reports, and communicating out as needed)
- Manage heavy call and email volume/screening, update call log
- Disseminate team communications (verbal and written)
- Create deal memo and other form/record-keeping templates and draft such documents
- Prepare correspondence, reports, reference materials, light content-related research, and other documents while upholding the utmost discretion and confidentiality
- Organize and update shared databases and electronic filing systems
- Arrange detailed travel plans/bookings and itineraries as necessary
- Work cross-functionally with colleagues in various business units and communicate and collaborate effectively with internal and external stakeholders
- Read and digest important content-related documents and discern, summarize, and/or annotate critical data/information
- Other administrative duties, projects, and workflows as required
- Serve as a representation of the President and Skydance to external parties, including in relation to transmitting correspondence/communication, welcoming guests, etc.; represent Skydance with diplomacy, sensibility, and thoughtfulness
Requirements
- Bachelor's degree required
- At least 5 years of administrative experience supporting a senior executive in entertainment Business Affairs, preferably in a fast-paced, dynamic environment
- Ability to manage and track multiple high-priority tasks at once without letting things fall through the cracks - adept at prioritizing efficiently, managing time well, anticipating needs, meeting deadlines, and executing with precision and follow-through
- Excellent interpersonal skills with the ability to interface effectively with team members, senior management, high-level executives, and talent representatives (and/or their offices)
- Excellent written, verbal, and telephone skills
- High proficiency with MS Office and Google Suites (including Word, Excel, Outlook, and Google Docs)
- Highly self-motivated, proactive, quick-thinking, flexible, adaptable, collaborative, and resourceful, with excellent common sense and judgment
- Experience in exercising sensibility, discretion, and diplomacy in handling all matters, information, and relationships (including confidential or sensitive information)
- Ability to give, receive, and implement feedback constructively
- Enthusiasm for the entertainment industry and knowledge of landscape (e.g. agencies, studios, producers, talent law firms; industry concepts, customs, and practices)
The range for this non-exempt position in Los Angeles is $27.00-30.00/hour. The rate offered may vary based on the candidate’s location, qualifications, experience and relevant expertise, among other factors. The range indicated is for base salary only and does not reflect the total compensation package, including bonus, benefits, etc.
We realize that skills and expertise can come from many different experiences and paths, and we encourage you to apply even if you don’t meet all of the requirements as written in the job description.
#Media #LI-hybrid
Skydance is a diversified media company founded by David Ellison in 2010 to create high quality, event-level entertainment for global audiences. The Company brings to life stories of immersive worlds across its feature film, television, interactive, and animation divisions.
Skydance is proud to be an equal opportunity employer committed to building and fostering a diverse, equitable, and inclusive workforce. We welcome and consider applicants for employment regardless of race, color, religion, age, sex, national origin, citizenship, sexual orientation, gender identity or expression, marital status, pregnancy status, military/veteran status, disability, or any other protected category. Diversity in the workplace is not just a commitment, it is who we are and a reflection of what makes our world special.
Recruitment Fraud Alert
It has come to our attention that there may be fraudulent activity by individuals impersonating our Talent Acquisition team. Skydance will only contact you from an official “@skydance.com” email address. If you suspect that you are being contacted by an unauthorized person or believe that the correspondence you have received is suspicious, please do not click on any links or attachments in such emails and submit any questions or concerns to our information security team at information.security@skydance.com.
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