Payroll & Benefits Specialist

8 Months ago • 10 Years + • Account Management

Job Summary

Job Description

This role is responsible for the effective management of payroll operations, accurate and timely processing and approval of payroll data, and efficient administration of employee benefits. The successful candidate will be responsible for formulating and implementing payroll strategies, ensuring compliance with all applicable laws and regulations, and providing excellent customer service to employees. This role will also be responsible for benefits administration, vendor negotiations, and process improvement initiatives. The ideal candidate will have 10+ years of experience with Belgium payroll WCW and BCW, ideally in the chemical industry.
Must have:
  • 10+ years of experience with Belgium payroll WCW and BCW
  • Experience with international payroll
  • Experience in handling multiple countries payroll
  • Benefits management experience
  • Vendor negotiation experience
  • Strong communication and interpersonal skills
  • Proficiency in Microsoft Office Suite
  • Ability to work independently and as part of a team
  • Strong analytical and problem-solving skills
  • Detail-oriented and organized
Good to have:
  • Experience with payroll systems
  • Experience with benefits administration systems
  • Experience with Lean methodologies
  • Experience with automation initiatives
Perks:
  • Market competitive salary
  • Solid extra legal benefit package
  • Challenging but rewarding work environment
  • Lots of development opportunities
  • Open communication
  • Teamwork culture

Job Details

Description

Job Success Profile

Payroll & Benefits Specialist

 

Location:

Belgium

 

Language(s) Requirements

Fluent in Flemish and English

 

 

Travel requirements

0%

 

Mission Statement

This is a fantastic opportunity for a Payroll & Benefits Specialist in Belgium area. We offer a challenging but rewarding work environment, with lots of development opportunities, open communication and a team work culture. Buckman offers a market competitive salary with a solid extra legal benefit package.

 

 Expectations for the role

 

Effective Management of Payroll Operations

  • Formulate the vision/objective for Payroll Operations and implement Payroll strategies that support overall goals for the Company and enhance efficiency and compliance in Payroll Operations (Continuous Improvement)
  • Work effectively across Departmental lines and liaise with HR, Finance, and IT to implement Payroll strategies and Weekly/Semi-Monthly processing schedules, including setting deadlines for receipt of Payroll input data for Bonuses, GEM's, Commissions, etc...
  • Interface with third-party Payroll and Employee Benefit service providers in support of Payroll objectives and strategies
  • Plan, manage and document Payroll operations workflow; approve all Payroll calendars and Weekly/Semi-Monthly processing schedules, including setting deadlines for receipt of Payroll input data for Bonuses, GEM's, Commissions, etc...
  • Serve as the Company's Subject Matter Expert (SME) for Payroll-related issues
  • Effectively communicate with Associates regarding changes to Payroll policies/procedures; address questions from Associates regarding Payroll matters as they arise
  • Collaborate with external auditors on Payroll-related items during both Financial Statement and Employee Benefit Plan audits
  • Respond to tax and state/local Payroll tax notices
  • Complete other ad hoc Payroll-related tasks as necessary
  • Accurate and Timely Processing and Approval of Payroll Data, Remittance of Employee Benefit
  • Effectively manage time and resources to meet deadlines for transmission of Payroll data
  • Coordinate to properly report taxable relocation expense payments/reimbursements and taxable personal use of Company-provided leased vehicles and benefit in kind
  • Audit month end Payroll and benefits data to ensure accuracy before released to Associates

 

Efficient Benefits Administration

  • Effectively interacting with providers, trustees, and advisors regarding plan administration issues
  • Preparing and executing, with legal consultation, benefit documentation such as original and amended plan texts, and benefit agreements
  • Handling difficult benefit inquiries and complaints to ensure quick, equitable, courteous resolutions
  • Day-to-day administration of benefit plans in collaboration with brokers
  • Yearly evaluation of renewals and ensure increases are within agreed scope, approved and transmitted for accrual to finance
  • Min every 3 years check our benefits offering vs benchmark and propose where adaptation is needed

 

Ensure internal process Compliance

  • Ensuring appropriate approvals are received for all changes in remuneration and/or benefits
  • Create and maintain up to date payroll administration work processes documentation
  • Managing, reviewing and ensuring approval for travel and salary advance (in line with policy)
  • Effective communication in benefit changes and updates

 

Process Improvement

  • Identifying process inefficiencies.
  • Implementing Lean methodologies.
  • Collaborating with cross-functional teams and vendors.
  • Driving automation initiatives.
  • Ensuring alignment with IT and Digital for technology-driven improvements

 

 

Minimum requirement to apply

 

  • min 10 years of experience with Belgium payroll WCW and BCW ideally in our industry and 116 and 207 parity
  • international payroll exposure
  • experience in handling multiple countries payroll
  • benefits management
  • vendor negotiations

 

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