Events Coordinator

1 Month ago • All levels • Events

Job Summary

Job Description

Mayflower Inn & Spa, located in Washington, Connecticut, is seeking an Events Coordinator to orchestrate seamless and unforgettable events. This role is crucial in bridging events and catering teams to ensure impeccable guest experiences. Responsibilities include collaborating on sales strategies, coordinating catering services, event planning, menu selection, proposal creation, client site visits, vendor collaboration, and assisting with marketing efforts. The ideal candidate will have exceptional communication skills, attention to detail, the ability to multitask, flexibility, and computer proficiency. Prior hospitality experience is preferred, along with the ability to professionally represent the resort.
Must have:
  • Exceptional communication skills
  • Impeccable attention to detail
  • Ability to multitask
  • Flexibility with work assignments
  • Ability to work flexible hours
  • Computer proficiency
  • Professional representation of the resort
Good to have:
  • Experience with Opera, Delphi, and Social Tables
  • Prior hospitality industry knowledge

Job Details

Company Description

Located in the idyllic town of Washington in Connecticut, Mayflower Inn & Spa is an exquisite country retreat, nestled in 58 acres of beautifully landscaped gardens and woodland. Just two hours’ drive from New York City, it is renowned as one of northeast America’s most distinguished luxury hideaways. Memories are made easily when you stay at our boutique hotel in Litchfield County, a portal to a simpler time, where the definitive measure of the good life is in soul-stirring moments rooted in the idyllic countryside.

Job Description

Embark on a dynamic and engaging career as our Events Coordinator, where your role becomes a catalyst for orchestrating seamless and unforgettable events. As the linchpin between events and catering teams, you will be the architect of impeccable guest experiences, ensuring that every detail aligns with the pinnacle of excellence. Your days will be filled with a myriad of responsibilities, from collaborating on sophisticated sales strategies to seamlessly coordinating catering services for a diverse array of events.

With creativity as your compass, you'll navigate the intricacies of event planning, crafting bespoke experiences that leave an indelible mark on our guests.

  • Collaborate with the events and catering team to develop and implement effective strategies to attract clients for events and catering services.
  • Act as a liaison between various departments, ensuring seamless communication and coordination.
  • Facilitate the booking and planning of events, ranging from corporate meetings to social gatherings, while considering clients' preferences and needs.
  • Coordinate catering services, including menu selection, food presentation, and ensuring high-quality service standards.
  • Assist in the creation of proposals, contracts, and event orders, ensuring accuracy and completeness.
  • Maintain detailed records of client interactions, contracts, and event details for future reference.
  • Conduct site visits with clients to showcase event spaces and discuss specific requirements.
  • Collaborate with vendors and suppliers to secure necessary resources for events, negotiating contracts when necessary.
  • Assist in marketing efforts to promote events and catering services, including the creation of promotional materials and social media content.

Qualifications

  • Exceptional ability to communicate clearly and with confidence with guests and team members at all levels.
  • Editing skills with impeccable attention to detail.
  • Ability to multi-task and coordinate multiple projects at once.
  • Ability to remain flexible with work assignments.
  • Ability to work flexible hours, including some weekends if needed.
  • Computer proficiency and experience with: Microsoft Office, Word, Excel, and Delphi. Experience with Opera, Delphi and Social Tables is a plus.
  • Prior experience in or knowledge of the hospitality industry is preferred.
  • Ability to professionally represent the resort and interact with guests in a polished, responsible, and timely manner. 

Additional Information

Auberge Resorts Collection is a portfolio of extraordinary hotels, resorts, residences, and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine and spas, and gracious yet unobtrusive service. With hotels and resorts across three continents, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations. Please visit aubergeresorts.com to learn more about our Collection. Follow us on Instagram, TikTok, Linkedin, Facebook and Pinterest: @AubergeResorts and #AlwaysAuberge.

MFINN2013 LLC is an Equal Opportunity Employer, M/F/D/V. MFINN2013 LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, MFINN2013 LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Similar Jobs

UPF Industries  - VP of International

UPF Industries

Grand Rapids, Michigan, United States (On-Site)
1 Month ago
Ion - Client Data Analyst - ECM Alpha

Ion

Mumbai, Maharashtra, India (On-Site)
9 Months ago
CME Group - Senior Enforcement Counsel

CME Group

Belfast, Northern Ireland, United Kingdom (Hybrid)
1 Month ago
Rackspace Technology - M365 Engineer

Rackspace Technology

India (Remote)
1 Month ago
endava - Facility Intern

endava

Ho Chi Minh City, Vietnam (On-Site)
1 Month ago
Christ Fellowship - Events/ Campus Logistics College Intern

Christ Fellowship

Florida, United States (On-Site)
2 Months ago
Make - Community Events Manager

Make

Madrid, Community Of Madrid, Spain (On-Site)
2 Months ago
Greenworks Sunrise Global Marketing - Retail Field Sales & Event Marketing Specialist

Greenworks Sunrise Global Marketing

Grand Rapids, Michigan, United States (On-Site)
2 Months ago
Playstation - Employee Events & Engagement Manager (Contract)

Playstation

San Mateo, California, United States (Hybrid)
1 Month ago
Open Systems Technologies - Events Assistant

Open Systems Technologies

San Antonio, Texas, United States (On-Site)
1 Month ago

Get notifed when new similar jobs are uploaded

Similar Skill Jobs

Capgemini - Power Automate (PA) - (Developer/Consultant/Lead's)

Capgemini

Chennai, Tamil Nadu, India (On-Site)
1 Month ago
SimpliSafe - Workplace Experience Administrator

SimpliSafe

Boston, Massachusetts, United States (On-Site)
2 Months ago
LLNL - Project Controls Analyst

LLNL

Livermore, California, United States (On-Site)
1 Month ago
Mattel Inc - American Girl NYC Personal Shopping Assistant

Mattel Inc

New York, New York, United States (On-Site)
3 Months ago
Playstation - IT Support Specialist

Playstation

Los Angeles, California, United States (On-Site)
2 Months ago
Oliver Agency - Account Manager

Oliver Agency

Mumbai, Maharashtra, India (On-Site)
2 Months ago
Keywords Studios - Tax Analyst

Keywords Studios

Montréal, Québec, Canada (Remote)
4 Months ago
WebTech Corporation - Buyer

WebTech Corporation

Plattsburgh, New York, United States (On-Site)
2 Months ago
NinjaVan - Executive, Retail (Business Development)

NinjaVan

Johor Bahru, Johor, Malaysia (On-Site)
2 Months ago
Thales - Commercial Administrator

Thales

Stuttgart, Baden-Württemberg, Germany (Hybrid)
2 Months ago

Get notifed when new similar jobs are uploaded

Jobs in Washington, Connecticut, United States

oportun - Bilingual (English/Spanish) Member Loyalty Representative

oportun

Chicago, Illinois, United States (On-Site)
2 Months ago
Anavation - Atlassian Subject Matter Expert

Anavation

Clarksburg, West Virginia, United States (Remote)
3 Months ago
Postman - Senior Applied AI Engineer

Postman

San Francisco, California, United States (Hybrid)
2 Months ago
Stone Search - Desktop Support Analyst

Stone Search

Chicago, Illinois, United States (On-Site)
1 Year ago
keen software houses - Principal Consultant

keen software houses

United States (Remote)
2 Months ago
BioFire - Field Reimbursement Manager - Western Region

BioFire

United States (On-Site)
1 Month ago
Nintendo - Senior Bilingual Communications Coordinator - Japanese

Nintendo

Redmond, Washington, United States (Hybrid)
7 Months ago
Toast - Staff Machine Learning Engineer - Voice AI

Toast

United States (Remote)
1 Month ago
Modulate - Senior Growth Marketing Specialist

Modulate

Somerville, Massachusetts, United States (Hybrid)
1 Month ago
Pokemon - Project Coordinator - Design

Pokemon

Bellevue, Washington, United States (Hybrid)
1 Month ago

Get notifed when new similar jobs are uploaded

Events Jobs

Thatgamecompany - Marketing Manager - Offline Events - China

Thatgamecompany

Shanghai, Shanghai, China (On-Site)
3 Months ago
QS Quacquarelli Symonds  - Events Assistant

QS Quacquarelli Symonds

Kuala Lumpur, Federal Territory Of Kuala Lumpur, Malaysia (Hybrid)
3 Months ago
Bright Edge - Events Manager

Bright Edge

Cleveland, Ohio, United States (Hybrid)
9 Months ago
The Walt Disney Company - Stage Manager, Event

The Walt Disney Company

Hong Kong (On-Site)
8 Months ago
WRI - Institutional Events Specialist

WRI

Washington, District Of Columbia, United States (Hybrid)
3 Months ago
Ubisoft - Content Creator & Event Assistant

Ubisoft

Paris, Île-de-France, France (Hybrid)
2 Months ago
VeVe - Event Coordinator

VeVe

(Remote)
2 Months ago
Bushiroad - Events Team Associate

Bushiroad

(On-Site)
5 Months ago
Insight Software - Global Events Manager

Insight Software

London, England, United Kingdom (Remote)
1 Month ago
Take-Two Interactive - Manager, Events & Corporate Food & Bev

Take-Two Interactive

Barcelona, Catalonia, Spain (On-Site)
2 Months ago

Get notifed when new similar jobs are uploaded

About The Company

Power BI, Financial Statements, Data Modelling, and Star Schema

Get notified when new jobs are added by Star schema

Level Up Your Career in Game Development!

Transform Your Passion into Profession with Our Comprehensive Courses for Aspiring Game Developers.

Job Common Plug