HR Administrator

Description

• Process and maintain employee data within internal systems, ensuring accuracy and completeness across all modules, including personal information and employment details.  
• Process data changes and perform system transactions based on workflows, including new hires, transfers, promotions, terminations, compensation, title changes, and employee documents. 
• Prepare employment verification letters etc. as requested by employees 
• Point of contact for day to day benefits queries from employees (supported by our dedicated global broker)  Initiate and track background checks and reference checks for prospective hires
• Assist with the preparation and sending of offer letters and other pre-employment documents
• Documentation
• Assist with the initial stages of onboarding, including preparing new hire paperwork and coordinating first-day logistics.
• Assist with generating recruitment reports
•  Identify opportunities to streamline and improve recruitment administration processes.
• During busy periods, assist the recruitment team by monitoring and managing incoming applications, ensuring they are accurately categorized and distributed to the relevant recruiters.
• Audit and review new hire files to ensure all paperwork has been completed by candidates and our internal team for audit purposes 
• Support the European payroll manager with any document requests 
• Assist in the review and audit of employee files to ensure compliance for internal and external audit purposes 
• Assist the global team of HRBP’s with day to day administration of employee requests 
• Maintain extreme confidentiality and security of employee data. 
• Ensure compliance with data security and privacy requirements. 
• Maintain knowledge of HR and HR systems developments. 

Job Qualifications: 

• Associate’s or bachelor’s degree in human resources, information systems, business administration, or a related field preferred; equivalent work experience will be considered 
• One to Three (1-3) years of experience in HR support, HR administration, or related HR technology functions preferred 
• Experience with ADP Workforce Now or similar HRIS platforms is a plus 
• Strong attention to detail and organizational skills 
• Ability to provide excellent customer service to employees and stakeholders 
• Basic understanding of HR processes, compliance, and best practices 
• Experience with data entry, report generation, and system troubleshooting 
• Ability to collaborate effectively with cross-functional teams 
• Strong problem-solving and analytical skills 
• Proficiency in G-Suite tools 
• Intermediate Excel knowledge a plus