HR Administrator
Job Summary
Job Description
This role offers an excellent opportunity to gain experience in global HR operations within the cybersecurity and Martech sectors. The HR Coordinator will support daily employee requests and ensure accurate transaction processing. The ideal candidate is detail-oriented, organized, thrives in a fast-paced environment, and possesses a high level of confidentiality, integrity, and a service-oriented mindset. Responsibilities include processing and maintaining employee data, managing system transactions for new hires, transfers, promotions, and terminations, preparing employment verification letters, and acting as a point of contact for benefits queries. The role also involves assisting with background checks, offer letters, onboarding, recruitment reporting, and ensuring compliance with data security.
Must have:
- Associate's or bachelor's degree in HR or related field or equivalent experience
- 1-3 years of HR support or administration experience
- Strong attention to detail and organizational skills
- Excellent customer service abilities
- Basic understanding of HR processes and compliance
- Proficiency in G-Suite tools
Good to have:
- Experience with ADP Workforce Now or similar HRIS
- Experience with data entry and report generation
- Ability to collaborate effectively with teams
- Problem-solving and analytical skills
- Intermediate Excel knowledge
7 skills required
Job Details
Description
The Opportunity:
This is an amazing opportunity to gain exposure and experience of Global HR operations within dynamic, fast-paced Cybersecurity and Martech business. The HR Coordinator will support the administration of all employee day-to-day requests and ensure timely and accurate transaction processing. We are seeking a detail-oriented, organized professional who thrives in a fast-paced environment. This role requires a high level of confidentiality, integrity, and a service-oriented mindset.
Key Responsibilities:
- Process and maintain employee data within internal systems, ensuring accuracy and completeness across all modules, including personal information and employment details.
- Process data changes and perform system transactions based on workflows, including new hires, transfers, promotions, terminations, compensation, title changes, and employee documents.
- Prepare employment verification letters etc. as requested by employees
- Point of contact for day to day benefits queries from employees (supported by our dedicated global broker) Initiate and track background checks and reference checks for prospective hires
- Assist with the preparation and sending of offer letters and other pre-employment documents
- Documentation
- Assist with the initial stages of onboarding, including preparing new hire paperwork and coordinating first-day logistics.
- Assist with generating recruitment reports
- Identify opportunities to streamline and improve recruitment administration processes.
- During busy periods, assist the recruitment team by monitoring and managing incoming applications, ensuring they are accurately categorized and distributed to the relevant recruiters.
- Audit and review new hire files to ensure all paperwork has been completed by candidates and our internal team for audit purposes
- Support the European payroll manager with any document requests
- Assist in the review and audit of employee files to ensure compliance for internal and external audit purposes
- Assist the global team of HRBP’s with day to day administration of employee requests
- Maintain extreme confidentiality and security of employee data.
- Ensure compliance with data security and privacy requirements.
- Maintain knowledge of HR and HR systems developments.
Job Qualifications:
- Associate’s or bachelor’s degree in human resources, information systems, business administration, or a related field preferred; equivalent work experience will be considered
- One to Three (1-3) years of experience in HR support, HR administration, or related HR technology functions preferred
- Experience with ADP Workforce Now or similar HRIS platforms is a plus
- Strong attention to detail and organizational skills
- Ability to provide excellent customer service to employees and stakeholders
- Basic understanding of HR processes, compliance, and best practices
- Experience with data entry, report generation, and system troubleshooting
- Ability to collaborate effectively with cross-functional teams
- Strong problem-solving and analytical skills
- Proficiency in G-Suite tools
- Intermediate Excel knowledge a plus
About Ziff Davis, Inc.
Ziff Davis (NASDAQ: ZD) is a vertically focused digital media and internet company whose portfolio includes leading brands in technology, shopping, gaming and entertainment, connectivity, health, cybersecurity, and martech. Today, Ziff Davis is focused on seven key verticals – Technology, Connectivity, Shopping, Entertainment, Health & Wellness, Cybersecurity and Marketing Technology. Its brands include IGN, Mashable, RetailMeNot, PCMag, Humble Bundle, Spiceworks, Ookla (Speedtest), RootMetrics, Everyday Health, BabyCenter, Moz, iContact and Vipre Security.
If you are seeking a dynamic and collaborative work environment where you can see the direct impact of your performance and thrive both personally and professionally, then Ziff Davis is the place for you.
Ziff Davis is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive and equitable environment for all employees.
#Vipre
#Remote
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