Administrative Assistant

1 Minute ago • All levels • Administartive

Job Summary

Job Description

Zeeco offers a robust work environment with a strong culture, trained leadership, and growth opportunities, collaborating with industry leaders to broaden employee skills. This role involves coordinating project document control, assisting in customer quoting, tracking compliance, and supporting Project Engineers. Responsibilities also include creating schedules, issuing shop releases, managing document transmittals, and preparing final project documents. The position requires administrative duties like shipping, filing, and report generation, fostering a people-centric culture of respect, encouragement, and professional integrity.
Must have:
  • Coordinate all project document control activities.
  • Assist in the customer quoting process.
  • Track and report document/drawing control for compliance.
  • Assist Project Engineer with project and equipment administration.
  • Maintain status of documents by tracking progress.
  • Create project schedules when necessary.
  • Issue shop releases and shipping lists.
  • Responsible for transmittal of various documents.
  • Coordinate project wrap; prepare final documents/drawings.
  • Create various project documents using Word, Microsoft Project, and Excel.
  • Create data books and manuals for each project.
  • Perform administrative duties such as shipping and receiving, coordinating meetings, filing, organizing, and making copies.
  • Produce a variety of reports.
Good to have:
  • Bachelors degree
  • Previous office experience
  • Advanced organizational skills
  • Advanced writing skills
  • Intermediate knowledge of Word
  • Intermediate knowledge of Excel
Perks:
  • People-centric culture
  • Environment built on mutual respect
  • Personal encouragement
  • Professional integrity
  • Limitless opportunity
  • Innovation
  • Collaboration
  • Personal and professional growth

Job Details

Zeeco fosters a robust work environment where employees, from engineering teams to support groups, benefit from a strong culture, trained leadership, and opportunities for growth. Zeeco collaborates with the biggest names in the industry, enabling individuals to broaden their skills alongside teams of subject matter experts.

  • Coordinate all project document control activities, including document/drawing control and project file management.
  • Assists in the customer quoting process to insure that each customer receives what they are requiring.
  • Track and report document/drawing control to ensure compliance with client contract.
  • Assists Project Engineer with administering activities involving project and equipment.
  • Maintains status of documents by tracking the progress and keeping the Project Engineers informed.
  • Creates project schedules when necessary.
  • Issues shop releases and shipping lists to the shop for production purposes.
  • Responsible for the transmittal of various documents to and from customers.
  • Coordinates the wrap of projects; prepare final documents/drawings to deliver to client.
  • Creates various project documents using Word, Microsoft Project, and Excel.
  • Creates data books and manuals for each project within his/her department.
  • Performs administrative duties such as shipping and receiving, coordinating meetings, filing, organizing, and making copies when needed.
  • Produces a variety of reports as deemed necessary.
  • Bachelors degree preferred. Previous office experience is a plus. Advanced organizational and writing skills are preferred.
  • Intermediate knowledge of Word and Excel is preferred but not required.

Working at Zeeco means being part of a people-centric culture and environment built on mutual respect, personal encouragement, professional integrity, and limitless opportunity. Join Zeeco and embark on a fulfilling journey where innovation, collaboration, and personal and professional growth converge.

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About The Company

Tulsa, Oklahoma, United States (On-Site)

Tulsa, Oklahoma, United States (On-Site)

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