Administrative Assistant
Job Summary
Job Description
Zeeco fosters a robust work environment with a strong culture, trained leadership, and growth opportunities. They collaborate with industry leaders, allowing individuals to expand skills alongside subject matter experts. The role involves coordinating all project document control activities, including document/drawing control and project file management. Responsibilities include assisting in the customer quoting process, tracking and reporting document control for client contract compliance, and administering project and equipment activities. The assistant will maintain document status, create project schedules, issue shop releases and shipping lists, and handle document transmittals to and from customers. They will also coordinate project wrap-ups, prepare final client deliverables, create various project documents using Microsoft Office Suite, and produce reports. Administrative duties such as shipping, receiving, coordinating meetings, filing, organizing, and copying are also part of the role. A bachelor's degree, previous office experience, advanced organizational and writing skills, and intermediate knowledge of Word and Excel are preferred.
Must have:
- Coordinate project document control
- Assist in customer quoting
- Track document control compliance
- Administer project activities
- Create project documents (Word, Excel, MS Project)
- Perform administrative duties
Good to have:
- Bachelor's degree preferred
- Previous office experience
- Advanced organizational skills
- Advanced writing skills
- Intermediate Word and Excel knowledge
2 skills required
Job Details
Zeeco fosters a robust work environment where employees, from engineering teams to support groups, benefit from a strong culture, trained leadership, and opportunities for growth. Zeeco collaborates with the biggest names in the industry, enabling individuals to broaden their skills alongside teams of subject matter experts.
- Coordinate all project document control activities, including document/drawing control and project file management.
- Assists in the customer quoting process to insure that each customer receives what they are requiring.
- Track and report document/drawing control to ensure compliance with client contract.
- Assists Project Engineer with administering activities involving project and equipment.
- Maintains status of documents by tracking the progress and keeping the Project Engineers informed.
- Creates project schedules when necessary.
- Issues shop releases and shipping lists to the shop for production purposes.
- Responsible for the transmittal of various documents to and from customers.
- Coordinates the wrap of projects; prepare final documents/drawings to deliver to client.
- Creates various project documents using Word, Microsoft Project, and Excel.
- Creates data books and manuals for each project within his/her department.
- Performs administrative duties such as shipping and receiving, coordinating meetings, filing, organizing, and making copies when needed.
- Produces a variety of reports as deemed necessary.
-Bachelors degree preferred. Previous office experience is a plus. Advanced organizational and writing skills are preferred.
- Intermediate knowledge of Word and Excel is preferred but not required.
Working at Zeeco means being part of a people-centric culture and environment built on mutual respect, personal encouragement, professional integrity, and limitless opportunity. Join Zeeco and embark on a fulfilling journey where innovation, collaboration, and personal and professional growth converge.
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